C04_Attachment 1 - Performance Work Statement_1232SA26Q1517.pdf

US Department of Agriculture (USDA)

Performance Work Statement

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Contractor’s Key Personnel

6.0 Security Requirements

7.0 Data Rights

8.0 Section 508 - Electronic and Information Technology Standards

Project Title Elevator Maintenance and Inspection Services

General Information

1.0 Background and Purpose

The purpose of this Performance Work Statement (PWS) is to obtain comprehensive elevator maintenance and inspection services, including Monthly Preventive Maintenance, Annual Category 1 (Cat 1) Inspections, and Five-Year Category 5 (Cat 5) Full Load Inspections, to ensure safe, reliable, and code-compliant operation of the 2 elevator systems located at the Sam Farr United States Crop Improvement and Protection Research Center, USDA ARS, 1636 E. Alisal St. Salinas California 93905.

2.0 Definitions

Acronyms:

- USDA: United States Department of Agriculture

- PWS: Performance Work Statement

- MCP: Maintenance Control Program

- OEM: Original Equipment Manufacturer

- AHJ: Authority Having Jurisdiction

- Cat 1: Category 1 Annual Elevator Inspection

- Cat 5: Category 5 Five-Year Elevator Inspection

- CO Contracting Officer

- COR Contracting Officer Representative -ASME The American Society of Mechanical Engineers

Contractor Requirements

3.0 Technical Requirements / Tasks

Elevator Maintenance Specific Tasks: The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that elevator maintenance is performed at USDA ARS Salinas CA. Except on Federal holidays or when the USDA-ARS facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall provide details of requirements for repairs that are discovered during the monthly inspections or reported by the COR or CO that would not fall under the routine monthly maintenance.

1. EEVI/Republic Elevator (specifications listed below) maintenance for 2 elevators one in each of the following buildings 100 and 200:

2. The contractor shall provide basic monthly maintenance and applicable testing for the covered units and shall maintain logs onsite in accordance with applicable local, state, and federal code requirements.

3. Monthly maintenance shall include inspection, lubrication, and cleaning of components in accordance with industry standards performed during normal business hours.

4. Hydraulic System Checks

1. Hydraulic Oil Level & Quality Check oil level in the reservoir; top up if necessary Verify proper viscosity; replace if degraded

2. Piping & Seals Inspect for leaks; tighten fittings and replace seals as needed

3. Pump & Jack Assembly Check for excessive leakage around valves and pumps Inspect packing gland for oil leaks and tighten fittings Replace fittings and seals as needed

4. Oil Sump & Water Sump Pumps Test operation, check for leaks, and tighten fittings Replace fittings and seals as needed

5. Controller & Electrical System

1. Controller operation Inspect and test for proper dispatching, timers, relays, and contacts Use the Pixel Dashboard menu to verify status modes, fault codes, and safety processor operation

2. Low Voltage Operation Inspect and tighten all low voltage connections

3. High Voltage connections Inspect and test for proper operation

4. Lighting and Safety Systems Test car and pit lighting, emergency call systems, and door safety sensors

6. Car & Shaft components

1. Car

Inspect door operators, adjust if needed, and test door safety Check car top controls and leveling devices for proper fit and operation

2. Shaft & Pit Inspect guides, rails, rollers, and traction cables (if applicable) for wear or fraying Clean debris from pit and shaft

7. Testing

1. Ride all cars to check for unusual noise or operation

2. Test leveling, call buttons, door operation, and speed to all floors

8. Pixel Control System

1. Use the Pixel dashboard to monitor hydraulic pressure, fault codes, and safety processor status

2. Perform CAN-bus network checks and I/O testing remapping

3. Keep the machine room clean and free of debris to prevent contamination of hydraulic oil

9. Category 1 Testing (Periodic tests for elevators and conveyances once every 12 months).

1. Perform annual test to comply with applicable provisions on American Society of Mechanical Engineers (ASME) A17.1 and the Elevators Safety Orders using A17.2 as a guide.

2. Comply with all systems test required from the State of California Department of Industrial Relations Periodic Elevator Test form Doc# EU-776

3. Electrical tests:

1. Oil Buffers

2. Safeties

3. Governors

4. Slack Rope Device on Winding Drum Machine

5. Normal Terminal Stopping Device

6. Final Terminal Stopping Device

7. Standby and Emergency Power Operation

8. Power Operation of Door System

9. Broken Rope, Tape or Chain Switch

10. Earthquake Protective Devices

4. Hydraulic Tests:

1. Relief Valve

2. Overspeed Valve

3. Cylinder

4. Normal Terminal Stopping Device

5. Terminal Speed Reducing Device

6. Governors

7. Safeties

8. Oil Buffers

9. Firefighters, Emergency Operation

10. Standby and Emergency Operation

11. Power Operation of Door System

12. Low Oil Protection Operation (Group IV only)

13. Flexible Hose and Fitting Assemblies

14. Pressure Switch

15. Slack Rope Device (Group III only)

16. Plunger Engaging Safety Device

10. Category 5 Testing (Periodic tests for elevators and conveyances once every 60 months)

1. Perform a five-year test to comply with applicable provisions on American Society of Mechanical Engineers (ASME) A17.1 and the Elevators Safety Orders using A17.2 as a guide.

2. Comply with all systems test required from the State of California Department of Industrial Relations Periodic Elevator Test form Doc# EU-776

3. Electrical Tests:

1. Oil Buffers

2. Safeties

3. Governors

4. Slack Rope Device on Winding Drum Machine

5. Normal Terminal Stopping Device

6. Final Terminal Stopping Device

7. Standby and Emergency Power Operation

8. Power Operation of Door System

9. Broken Rope, Tape or Chain Switch

10. Earthquake Protective Devices

11. Emergency Terminal Stopping Device

12. Emergency Terminal Speed-Limiting Device

13. Leveling Zone and Leveling Speed

14. Inner Landing Zone

15. Braking System

16. Emergency Stopping Distance (Group IV Only)

4. Hydraulic Tests:

1. Relief Valve

2. Overspeed Valve

3. Cylinder

4. Normal Terminal Stopping Device

5. Terminal Speed Reducing Device

6. Governors

7. Safeties

8. Oil Buffers

9. Firefighters, Emergency Operation

10. Standby and Emergency Operation

11. Power Operation of Door System

12. Low Oil Protection Operation (Group IV only)

13. Flexible Hose and Fitting Assemblies

14. Pressure Switch

15. Slack Rope Device (Group III only)

16. Plunger Engaging Safety Device

17. Unexposed Portions of Pistons

18. Coated Ropes

19. Wire Rope Fastenings

11. Inspection Certificates:

Issue and post elevator certificate of inspection and operation after CAT 1 and CAT 5 inspection to be displayed in each Elevator Cab.

4.0 Deliverable / Schedule

1. Quality Control Program (QCP): The Contractor shall develop, implement and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP, including changes, shall be forwarded to and accepted by the Contracting Officer (CO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall review the plan with his onsite personnel to ensure complete understanding. The Contractor’s QCP is how the Contractor assures that the work complies with the requirement of the contract. The QCP must be provided within 30 days of the notice to proceed and should be kept current, reflecting the pertinent contract modifications and grounds changes or conditions, with updates being submitted within five (5) days of changes being made.

The plan shall include but is not limited to the following:

1. 1.The name of the Project Manager.

2. A communication plan that shall describe methods of direct and indirect communication with USDA Agricultural Research Service regarding performance of the contract.

3. The Contractor shall give immediate written notice to the CO or COR of any condition which is discovered that may present a hazard to either the equipment or personnel.

4. The method(s) for identifying and preventing defects in the quality of service before the level of performance becomes unacceptable.

5. The Contractor should provide the Contracting Officer (CO) and Contracting Officer Representative (COR) a monthly detailed list through email communication of all inspections and maintenance procedures conducted by the service provider and necessary corrective actions taken when required. This list should also include any maintenance procedures required not covered under the scope of this contract with a detailed description of the required steps needed to correct the issue.

6. A contingency plan to provide for continuing elevator maintenance in the event of employees’ absences, strikes or work stoppages. Work stoppage or strike participation by contract service personnel against the Contractor does not relieve the Contractor of his responsibility to fulfill the requirements of this PWS.

2. Safety: The Contractor will provide a safe working environment for contractor personnel and will ensure all personnel practice safe working techniques. The contractor shall follow, but is not limited to, the following safety precautions:

1. Personnel employed by the Contractor entering this facility shall conform to the facility Workplace Safety Plan.

2. Providing safety-warning devices and ensuring they are used as necessary (e.g., lockout/tagout).

3. Providing all Contractor Service Personnel with proper personal protective equipment as necessary.

4. Ensuring all Contractor Service Personnel are aware of the various hazards located throughout the facility. The

Government, upon request by the Contractor through the COR, will provide site-hazard awareness training for Contractor Service Personnel once per year (not to exceed one hour and to be scheduled at the convenience of the Government).

5. Ensuring that all Contractor Service Personnel are familiar with the hazards of tools and materials used.

6. Providing the Government with copies of the Safety Data Sheet (SDS) for any hazardous material brought or used on-site.

7. Removing from service any equipment found to be unsafe. Any equipment deemed unsafe will be removed from the site or disabled from service to prevent inadvertent use. Additionally, any equipment deemed to be unsafe by the COR must be promptly removed or disabled from service.

3. Licenses, Permits, and Bonds: The Contractor shall provide at his own expense all licenses, permits and bonds as required by the City of Salinas, County of Monterey, State of California, and the United States of America. Applicable licenses include a C-11 Elevator Contractor License/ Certified Competent Conveyance Mechanic (CCCM) from the California Contractors State License Board (CSLB), A Permit to Operate issued by CAL/OSHA (California Division of Occupational Safety and Health) Elevator Unit, and Liability Insurance greater than $500,000.00. Additionally, all work must comply with ASME (The American Society of Mechanical Engineers) A17 Safety Standards, Elevator Safety Orders in Title 8 of the California Code of Regulations, and any other industry standards required to safely perform the maintenance and inspection of the elevators in this contract.

Key Deliverables Item No. Deliverable Objective Due 1 CAT 1 testing to obtain a certificate of operation

Perform Category 1 testing and provide certificate of operation for each elevator

Within 90 days of testing

2 CAT 5 testing to obtain a certificate of operation

Perform Category 5 testing and provide certificate of operation for each elevator

Within 90 days of testing

3 Monthly Status Report Report documenting tasks & issues monthly through email. Refer to items in paragraph 3.0 technical requirements/tasks

Monthly, at time of invoice

4 Quality Control Plan

(QCP)

The Contractor shall develop, implement and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP, including changes, shall be forwarded to and accepted by the Contracting Officer (CO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall review the plan with his onsite personnel to ensure complete understanding. The Contractor’s QCP is how the Contractor assures that the work complies with the requirement of the contract.

The QCP must be provided annually at beginning of each period of performance

5 Employee Roster Roster of employees that will be working on this contract

Prior to beginning work on this contract and include a monthly update with any changes.

6 Liability Insurance Certificate

Provide proof a liability of insurance Annually at the beginning of each period of performance

5.0 Contractor’s Key Personnel

Key Personnel:

- Elevator Technician: Responsible for all maintenance and inspections; must hold applicable state license.

- Project Manager: Oversees scheduling, reporting, and compliance.

6.0 Security Requirements

Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this facility shall conform to the facility security regulations. Each person accessing the site will be required to provide personal details, (full name, DOB, SSN, DL#) and will undergo a routine background check, such as a National Agency Check with additional inquiries, which may include a criminal and credit check at the cost of the Contractor. Details required for the check should be submitted to the security office NLT 2 weeks prior to the first visit. Once background is processed a facility badge will be given to the employee to allow access to facility and buildings.

7.0 Data Rights

All inspection reports, maintenance logs, and findings produced under this contract become Government property.

8.0 Section 508 - Electronic and Information Technology Standards All electronic deliverables must be compliant with Section 508 accessibility requirements.