C_-_25-18-ITB_-_Citywide_Pavement_Maintenance_and_Rehabilitative_Services_Pre-Bid_PowerPoint.pdf
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- Solicitation number
- 25-18-ITB
- Issued by
- Indian River County, Florida
About this file
This document is a pre-bid meeting presentation for Invitation to Bid (ITB) 25-18-ITB for Citywide Pavement Maintenance and Rehabilitative Services issued by the City of Sebastian, Florida. The solicitation seeks a contractor to provide pavement and asphalt maintenance/rehabilitation services on an as-needed basis, including milling, resurfacing, pavement preservation, full-depth reclamation, micro-surfacing, crack sealing, and striping/pavement markings. The pre-bid meeting was held on July 22, 2025, with a question deadline of July 29, 2025, response due date of August 14, 2025, and a tentative city council award date of September 10, 2025.
Bidders must meet specific minimum qualifications, including possessing five years of experience in pavement maintenance, submitting five Cape Seal project references from Florida cities or counties completed within the past three years, and five In-Place Recycling-Reconstruction project references from Florida within the past two years. The contract requires a 5% bid bond, a $1,000,000 performance and payment bond, and comprehensive insurance coverage including $1,000,000 per occurrence for commercial general liability and business automobile. All contractors and subcontractors must be prequalified by the Florida Department of Transportation (FDOT) in drainage, flexible paving, grading, and hot plant-mixed bituminous courses. The bid must be submitted electronically through VendorLink, with strict adherence to a "Cone of Silence" communication protocol.
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Text version
Pre-Bid Meeting
25-18-ITB
CITYWIDE PAVEMENT MAINTENANCE AND
REHABILITATIVE SERVICES
July 22, 2025
Agenda
Cone of Silence
Schedule
Questions
Authorized Signer
Bid Bond/Bonding
Capacity
Liquidated
Damages
Insurance
Bid Documents
Required Forms
Bid Submittal
Minimum
Qualifications
Scope of Work
Cone Of Silence
The no-contact period began on July 10, 2025, and will continue until the city council decides to approve or reject the award (tentatively scheduled for September 10, 2025).
Failure to comply with this requirement may be grounds for disqualification.
Address all comments, concerns, or questions to the Procurement Division. DO NOT contact city Staff or Council Members.
Schedule
Event Date
Question Deadline July 29, 2025
Response Due August 14, 2025
Tentative Council Award September 10,2025
The schedule is tentative and subject to change.
Questions
All questions must be submitted in writing to the Procurement Division.
All questions and modifications to the solicitation will be addressed by an addendum and posted on VendorLink.
Authorized Signer
Each bid submittal must include the signature of an officer or employee having the authority to bind the contractor.
A Corporate Resolution is provided for corporations, if needed.
If a corporate resolution is not provided with the bid submittal, the bid submittal may be marked non-responsive.
Bid Bond
Five percent (5%) of the total bid amount.
See Section 11 for the Bid Bond form.
Electronic bid security shall be submitted with the bid package.
A contractor may file an alternative form of security in cash, a money order, a certified check, or a cashier’s check.
Performance Bond
A Performance and Payment Bond of $1,000,000.00 is required.
The bond must be renewed on or before October 1 of each subsequent year of the agreement for $1,000,000.00
At any given time, the City may require the Contractor to provide a Bond Rider or a separate Bond for a specific project.
Bonding Capacity
Bidders shall submit the Bonding Capacity
Certification Letter.
The letter shall be notarized and issued by a surety company licensed and holding a current certificate to conduct business in
Florida.
See Section 11 for the Bonding Capacity form.
Liquidated Damages
The Contractor hereby agrees, as part consideration for awarding the Agreement, to pay the City the sum of Five Hundred
Dollars ($500.00), for each and every calendar day that the Contractor shall be in default after the time stipulated in the agreement and/or the individual purchase orders for completing the Work.
Insurance
Commercial General Liability:
Per Occurrence: $1,000,000
General Aggregate: $2,000,000
Business Automobile:
Bodily Injury and Property Damage:
Combined Single Limit (each Accident):
$1,000,000.00
Workers' Compensation State Worker’s Compensation: Statutory
Employer’s Liability:
$1,000,000.00 Each Accident
$1,000,000.00 Disease, Policy Limit
$1,000,000.00 Disease, Each Employee
Bid Documents
5 documents were uploaded to
VendorLink.
Before submitting your bid, ensure you have received, downloaded, and reviewed ALL solicitation documents.
Document List:
25-18-ITB - Citywide Pavement Maintenance and
Rehabilitative Services (Solicitation)
Attachment A - Contract Provisions for Non-Federal
Entity Contracts Under Federal Awards
Attachment B - FY 2025-26 FDOT Standard
Specifications Section 334
Attachment C - Electronic Price Sheet
Attachment D - Sample Contract
Required Forms
Required Form List Continued:
Certification Regarding Debarment And Suspension
Certification Regarding Scrutinized Companies
Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying
Contracting With Entities Of Foreign Countries Of Concern Prohibited Affidavit
Reference List
Subcontractor List
Addenda Acknowledgement
Bid Price Form Instructions
Electronic Bid Price Form
Bid Bond
Bonding Capacity Letter
Bid Submittal
All submittals are due electronically via
VendorLink.
Bidders may access VendorLink via the link below:
https://www.myvendorlink.com/external/home
Submittals sent by mail, facsimile, electronic mail, telephone, or other means will not be accepted.
https://www.myvendorlink.com/external/home
Minimum Qualifications
The Prime Bidder must meet the minimum experience requirements in Section 2.32. The Prime Bidder SHALL
NOT use a subcontractor to meet the minimum qualifications listed in Section 2.32.
Bidder must possess five (5) years of experience providing
Pavement Maintenance and Rehabilitation Services.
Bidders must submit a minimum of five (5) Cape Seal project references from a City or County in the State of
Florida that have been completed within the past three (3) years.
Bidders must submit a minimum of five (5) In-Place
Recycling-Reconstruction (with emulsion and cement blend stabilization) project references from a City or County in the
State of Florida, that have been completed within the past two (2) years.
Bidder must submit previous use documentation and test data conclusively demonstrating that; the TiO2 Enhanced
Asphalt Rejuvenating Agent has been used successfully for a period of two years by government agencies such as state, City and municipal governments, etc.
Florida Law and Rules of the State of Florida, Department of Transportation, require Contractors to be prequalified with the Department in order to bid for the performance of road, bridge, or public transportation construction contracts greater than $250,000.00.
All contractors and subcontractors shall be FDOT prequalified in the work classes of drainage, flexible paving, grading, and hot plant–mixed bituminous courses.
Scope of Work
Contractor shall provide pavement and asphalt maintenance/rehabilitation, and striping/pavement marking on an as-needed basis.
The services include, but may not be limited to:
milling resurfacing pavement preservation (asphalt rejuvenation) full-depth reclamation micro-surfacing crack sealing paint and thermoplastic striping/pavement markings
QUESTIONS?
The following is the only person who should be contacted regarding this solicitation.
Jessica Graham
Procurement Manager
772-388-8231 procurement@cityofsebastian.org mailto:procurement@cityofsebastian.org
File details come from the government source that posted it. Updated .