1.1.4 FRC Tower Inspection SOW.pdf

Statement of Work

Public Safety Tower Maintenance and Condition Assessment

Background:

FEMA Region 1 requires a maintenance and condition assessment of the public safety tower at the Federal Regional Center (FRC) in Maynard, MA. The tower is a ROHN Model 80 series guyed tower and stands approximately 190 feet in height. Original construction was completed in 2009. The antenna holds approximately 20 antennas for Amateur Radio, Public Safety, Emergency Management, and Cellular providers (for underground repeaters).

Scope:

Contractor is to provide a detailed report of the inspection to include photographic evidence of the structure. Reporting shall include an Inspection and Engineering Evaluation and remediation/repairs quote based on the inspection findings.

1. The tower inspection and engineering evaluation will be conducted for a Class III, Public Safety Critical tower.

2. The tower inspection and engineering evaluation will follow ANSI/TIA-222-I (or higher) guidelines, Motorola R56 guidelines.

3. The contractor will reference manufacturer guidance on tower maintenance.

Available historical documentation will be provided by the Contracting Officer’s Representative (COR).

4. The contractor will coordinate with the COR on inspection dates and times.

5. The contractor will check the status and condition of the following plus the recommended guidance put forth in ANSI/TIA-222-I:

a. Tower Conditions:

i. Members: Bent, loose, missing, loose and/or missing bolts and nuts

ii. Finish: Galvanizing and paint (if applicable) condition, rust or corrosion evidence, and water collection in members

iii. Grounding: R56 compliance, connections are tight and secure, corrosion evidence.

iv. Power: Beacon lamp, lamp lens, junction boxes, conduit, drains, vents, and wiring as applicable

v. Base Foundation: Ground settlement, erosion, standing water, drainage issues. Nuts and lock nuts tight and not corroded. Concrete or grout not cracked, chipped, or signs of stress

b. Tower Guys and Anchors:

i. Earth settlement around anchor point, corrosion, grounding, anchor head condition

ii. Condition of guy wires and tension checked per manufacturers standards

iii. Condition of all applicable hardware to ensure no corrosion, good working condition, and correct installation

c. Antennas, Feedlines, and Mounts:

i. Mounting hardware and members: Bent, broken, loose, evidence of corrosion, missing hardware, or incorrectly installed

ii. Antennas and elements: Bent, broken, loose, evidence of corrosion, missing hardware, incorrectly installed, or beyond serviceability

iii. Feedlines: Verify connections are tight and proper water proofing.

Hangers and supports will be checked for corrosion, properly attached, secure, straight and undamaged, holes, leaks, movement, dents, and jacket condition.

iv. Feedline Identification Chart: Will be provided by the government that identifies which antennas are connected to which coax, notably the antenna connection and the termination point for the antenna cable inside the FRC facility.

v. Grounding: Check for R56 compliance, evidence of corrosion, bonding and ground straps on both ends of feedline.

6. Reports: The Contractor shall provide the following reports to the CO & COR in electronic format upon completion of the inspection:

A. Inspection and Engineering Evaluation Report:

A comprehensive report documenting the results of the tower inspection and engineering evaluation, including photographic evidence of all inspected elements, a summary of findings, and identification of any deficiencies or issues. The report must reference applicable standards (e.g., ANSI/TIA-222-I, Motorola R56) and manufacturer guidance.

B. Remediation Proposal/Quote:

A written proposal outlining all recommended corrective actions or repairs needed based on the inspection findings. The proposal shall include a detailed breakdown of all materials, labor, and associated costs required to remediate identified deficiencies.

The Government may select items for repair or remediation within its project budget. The vendor is expected to provide these repairs.

7. CONTRACTOR’S PERSONNEL REQUIREMENTS

All Contractor personnel that are proposed to climb the tower in the accomplishment of this SOW shall be certified by a climbing course that follows, meets, and/or exceeds the Occupational Safety and Health Administration (OSHA) Code of Federal Regulations (CFR) 1910-268, the American Standards Institute (ANSI) Z359 and Z490, and the National Association of Tower Erectors (NATE) Tower Climber Fall Protection Training Standard (NATE CTS) industry standards as it pertains to authorized climbers, and shall use OSHA CFR 1926.954 compliant personal protective equipment. Copies of certifications for climber personnel and equipment shall be submitted to the Government’s CO with the Contractor’s proposal.

8. Period of Performance:

All work shall be completed within 90 days from Purchase Order award date.

9. Place of Performance:

FEMA Region 1 FRC, 63 Old Marlboro Rd., Maynard, MA 01754. Building A.

Deliverables Table Reference Performance Objective Performance Indicator Acceptable Quality Level 1, 2, 3, 5 Conduct inspection and engineering evaluation of the ROHN Model 80 series guyed tower (approx. 190 ft, constructed 2009), including all structural members, guy wires, anchors, foundation, and approximately 20 antennas for Amateur Radio, Public Safety, Emergency Management, and Cellular providers.

Follow ANSI/TIA-222-I (or higher), Motorola R56, and manufacturer guidance

Inspection performed in accordance with referenced standards.

All tower elements, antennas, and associated hardware assessed and documented.

Coordination with COR confirmed.

100% of required tower elements and antennas inspected and documented.

No missed items. Inspection coordinated with COR.

6.A Prepare and submit a comprehensive Inspection and Engineering Evaluation Report for the ROHN Model 80 series tower, including photographic evidence of all inspected elements (structural, guy wires, anchors, foundation, antennas), summary of findings, and identification of deficiencies. Reference applicable standards and

Timely submittal. Report includes all required sections, clear photos, and references to standards. All deficiencies clearly identified

Submitted within 30 days. No more than one Government-requested clarification or correction, responded to within 3 business days.

manufacturer guidance.

Submit within 30 calendar days after completion of inspection

6.B Prepare and submit a Remediation Proposal/Quote outlining all recommended corrective actions or repairs for the ROHN Model 80 series tower and its antennas, with detailed breakdown of materials, labor, and costs, within 30 calendar days after inspection completion

Timely submittal.

Proposal is clear, itemized, and directly linked to inspection findings.

Submitted within 30 days. No more than one Government-requested clarification or correction, responded to within 3 business days.

7 Submit copies of all required tower climber and equipment certifications with proposal. Ensure all climbing personnel are properly certified and use compliant PPE per OSHA

CFR 1910-268, ANSI

Z359/Z490, NATE CTS,

and OSHA CFR 1926.954

Certifications provided with proposal. All personnel certifications valid and compliant with OSHA, ANSI, and NATE standards.

All required documentation submitted with proposal. No unqualified personnel used.

Any deficiencies corrected within 3 business days of notice

4 Coordinate inspection dates and times with the COR prior to mobilization.

Evidence of communication and scheduling with COR. No uncoordinated site visits.

Inspection scheduled and confirmed with COR at least 3 business days in advance. No unscheduled visits

7. CONTRACTOR’S PERSONNEL REQUIREMENTS