2.2.1 RFQ - Tower Inspection.docx

Request for Quote

The Department of Homeland Security/FEMA is seeking quotes for the inspection and engineering evaluation of a ROHN Model 80 series guyed tower located at Federal Regional Center. The tower stands approximately 190 feet in height and was constructed in 2009. It supports approximately 20 antennas for Amateur Radio, Public Safety, Emergency Management, and Cellular providers.

Place of Performance:

63 Old Marlboro Rd, Maynard, MA. 01776.

If interested, please submit a proposal by Wednesday 08/19/2026 no later than 04:00 PM EST via email.

See attached Statement of Work (SOW) for Scope of further details.

Instructions to Offerors

1. To ensure timely evaluation of the proposal, the offeror must follow the instructions contained herein. The quote must be complete, independent, and respond directly to the requirements of this solicitation.

2. Offeror must have an active System for Award Management (SAM) registration by closing date of the solicitation.

3. The contracting officer has determined there is a good probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if the contracting officer’s determines adequate price competition exists no additional information will be requested.

4. The Government intends on awarding a firm fixed price Purchase Order as a result of this solicitation.

5. The contractor shall return a proposal on company letterhead. In addition, the contractor agrees to hold pricing for 60 calendar days from the date specified for receipt of quotes.

6. Submissions: The contractor will complete and submit the following in order to be considered for award:

a. Offeror must submit a proposal indicating its technical approach and capability, and understanding of the requirements and deliverables set forth in the SOW.

b. Offeror must submit a detailed itemized quote, which shall include: Business Name; Address; Phone Number; Point of Contact: Email Address; DUNS Number and/or Cage Code.

Basis of Award Award will be made to the responsible offeror whose proposal represents the best value to the Government in accordance with the evaluation criteria contained in this solicitation. Therefore, the Offerors initial Proposal should contain the Offerors best terms. At any time prior to selection, including upon receipt of proposals, the Government may exclude a proposal from further consideration for any material failure to follow instructions, including the omission of required information. FEMA may negotiate and request revised quotes from only the apparent successful vendor or those that are determined to be only the highest rated. All evaluation factors are of equal weight. One (1) factor with a “Low Confidence” rating will remove the Offeror from further consideration for award.

Evaluation Factors

The Government will award one (1) purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offerors:

Factor 1 - Technical Approach Factor 2 - Past Performance Factor 3 - Price

Factor 1 – Technical Approach Proposal will be evaluated to determine whether the offeror’s approach demonstrates a clear understanding of all the Government’s requirements outlined in the Statement of Work (SOW) The offeror will be evaluated based on their capabilities and approach to accomplish the requirements for each element. The Government will evaluate the offeror’s solution for meeting each element based on clear and detailed information provided.

Definitions and Rating Factors 1

Rating Definition

High Confidence The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence The Government has some confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

Factor 2 - Past Performance Offerors shall submit up to three (3) recent projects of similar size, scope, and complexity completed within the last five (5) years.

The Government will evaluate whether the submitted references demonstrate successful performance on similar projects. The Offeror's prior experience will be evaluated to determine the extent to which it demonstrates successful delivery of services and solutions of similar scope and requirements If the Government is unable to obtain sufficient past performance information, the offeror will receive a Neutral rating, which will not be evaluated either favorably or unfavorably.

Offerors assigned a rating of unsatisfactory will be rendered ineligible for award.

Factor 3 - Price In evaluating price, the Government will utilize one or more quote analysis techniques from RFO 15.404-1(b). Examples of such techniques include, but are not limited to the following:

•Comparison of proposed prices received in response to the RFQ.

•Comparison of proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items. This method may be used for commercial items including those “of a type” or requiring minor modifications for commercial products.

•Use of parametric estimating methods/applications of rough yardsticks (such as dollars per pound, or per horsepower, or other units) to highlight significant inconsistencies that warrant additional pricing inquiry.

•Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

•Comparison of proposed prices with independent Government cost estimates.

•Comparison of proposed prices with prices obtained through market research for the same or similar items.

•Analysis of data other than certified cost or pricing data provided by the offeror.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Submission Instructions: Please submit your quotation and supporting documentation electronically to anhur.maklef@fema.dhs.gov and Karley at Karley.hoyt@fema.dhs.gov by not later than 4:00 PM (EST) on Wednesday 08/19/2026. If you have any questions regarding the requirement or need clarification, please contact anhur.maklef@fema.dhs.gov.

Questions: Please submit all questions no later than Thursday 8/13/2026 at 12:00pm EST. Questions will be answered via an amendment posted on SAM.gov no later than Monday 8/17/2026.

Attachments:

· Tower Inspection Statement of Work (SOW)