Business Visitor Registration Instructions and Directions.pdf

BUSINESS VISITOR REGISTRATION INSTRUCTIONS & DIRECTIONS

As indicated in Section 3, Pre-Proposal Meeting/Site Visit in the Request for Proposal (RFP) Instruction to Offerors document, the Pre-Proposal Meeting and Site Visit will be held on Thursday, November 21, 2024 at 8:00 A.M. at Aspen East (for badging). From there, we will go to MAB Building 412.

**Please plan on arriving early, as we will be starting on time.**

Directions (See Site Map) to Aspen East (Badging) then to MAB Building 412 (Pre-Proposal Meeting)

West Gate – Pine Street Entrance

1. Go East on Pine Street

2. Take Pine Street to Batavia Road to the Aspen East Welcome & Access Center. See Site Map, circled in red on North Side of Batavia Road.

3. After Receiving Visitor Badge, go west on Batavia Road.

4. Turn right on Eola Road, then left on Discovery Road.

5. Make the first right turn. Building 412 will be on the right (circled in red).

East Gate – Batavia Street Entrance

1. Go West on Batavia Road

2. Aspen East Welcome and Access Center, circled in red on North Side of Batavia Road.

3. After Receiving Visitor Badge, go west on Batavia Road.

4. Turn right on Eola Road, then left on Discovery Road.

5. Make the first right turn. Building 412 will be on the right (circled in red).

Completing Business Visitor Form

Except those already having a badge, anyone attending the Pre-Proposal Meeting and Site Visit is required to fill out an Access Request form (see link below) no later than Thursday, November 14, 2024 and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited.

https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961

General Information

1. Fill out the Site Access and Badging form.

• Once submitted, the access request will need to be approved by the POC.

• In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access

Program (FNAP) office and Export Control for verification and approval.

• If you have questions about the status of your request, contact access@fnal.gov.

2. Once access is approved:

• Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.

• Onsite visitors will receive an informal letter with a QR Code, which must be presented at the security gate upon arrival.

• Business visitors are also required to show a valid REAL ID at the security gate https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975

• Once through the gate, BVs will proceed to the Fermilab Welcome and Access Center to get their BV badge/sticker.

• In addition to the informal letter, onsite non-U.S. visitors will receive a formal invitation letter that can be used, if needed, in the visa process

Helpful Information for Completing the Form

Access Request

Reason for Access Request

Previous Account

Yes or No

Access

What Fermilab Affiliation will you be visiting?

Point of Contact Purpose of Visit Description Request for Onsite Access From To Fermilab Business Site What Building

Business Visitor

Finance Danielle Amico Procurement Meeting Pre-Proposal Meeting & Site Visit Onsite November 21, 2024 November 21, 2024 Batavia, Illinois Meson Assembly Building

Personal Information

Self-Explanatory County of Citizenship County of Birth Region of Birth

Primary Contact Information

Primary email address Confirm primary email address Primary Phone Device Primary country phone code

Primary Home Institution

Company/Home Institution Country State Address City Postal Code

Community Standard Agreement Check Box I Agree

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