Burns_Flat_Meals_specs.pdf
PDF 123 KB Posted
- Attached to
- Academy Burns Flat Meal Service Re Bid
- Solicitation number
- EV00000533
- Issued by
- Comanche County, Oklahoma
About this file
This document contains the specifications for a meal service contract for the Oklahoma Highway Patrol (OHP) Academy located in Burns Flat, Oklahoma. The contract is for an indefinite quantity not to exceed $50,000 and may be awarded to multiple vendors. The contract period is from the date of award through June 30, 2025, with three one-year renewal options. The vendor will be required to provide breakfast, lunch, and dinner meals either served on-site or packaged for delivery, with at least two meals per day being hot food service. The vendor must be located within a 30-mile driving radius of the Clinton-Sherman Airpark in Burns Flat and have the capacity to serve up to 68 people. Pricing is requested for each meal type for the initial contract period as well as the three potential renewal years.
The contract will be awarded based on an evaluation of the pricing, hours of service, and mileage from the facility. Vendors must indicate if they are able to extend their hours to serve breakfast if their normal business hours do not cover that meal period.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| EV00000533_ITB_PACKAGE_(re-bid).pdf | ||
| Burns_Flat_Meals_specs_(1).pdf | ||
| BURNS_FLAT_FOOD_BID_SCORING_CRITERIA_FORM.pdf | ||
| EV00000533_ITB_PACKAGE.pdf |
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Text version
Specifications 6
Specifications
Bid Title: Meal Service at Burns Flat *Short Close*
Contract Period: Date of Award thru 06.30.25 with 3 one (1) year renewal options
Indefinite Quantity not exceed $50K
This contract may be awarded to multiple vendors according to the best interest of the State.
Item: Meal Services for OHP Academy and/or Staff while in Burns Flat, Oklahoma
Description:
1. Meals shall be served at the vendor’s place of business and or packaged for delivery to facility.
Sufficient space and seating should be available to accommodate the quantity of Cadets and Staff that will be on location for meals. Meal should be preplanned and pre-portioned servings consisting of an entrée (protein), side dish(es), and beverage for each meal service and should include a vegetable and/or salad for lunch and dinner service. Meals may be delivered as counter service, blue plate service, cafeteria service, buffet service, and/or tableside service. At least two meals per day must be “hot” food service and a 30-minute timeframe should be anticipated for completion of service, not to exceed 1-hour.
a. Dates of service shall be determined at a later date and provided to the vendor at least 2 weeks prior to the first day of service. Dates are determined by 3-week cycles of training held at the training facility.
b. Meal Times
i. Meal service times shall be announced to the vendor at least 2 weeks prior to the first 3-week period. Each subsequent meal time shall be announced one meal prior.
1. Breakfast shall be served at 6:30am.
2. Lunch shall be served between the hours of 11:00am and 1:00pm.
3. Dinner shall be served between the hours of 4:00pm and 7:00pm.
2. Any dietary restriction needs for health or religious circumstances of specific Cadets and/or Staff will be provided to vendor in advance to ensure those needs are reasonably met.
3. Vendor’s place of business shall be located within a 30-mile driving radius from the following location:
Clinton-Sherman Airpark 121 First St.
Burns Flat, OK 73624
Mileage from facility:__________________________
4. The total number of people who will need service is up to 68, based on academy size.
5. Availability of Service:
Hours of operation:________________________________
**If your facility is not open during breakfast, are you available to extend your hours to serve breakfast?
Specifications 7
YES______________ NO_________________
If YES, please provide extended hours to serve:_________________________
This bid award will be based on an evaluation of the following criteria: Price, Hours of Service and Mileage from the Facility.
YEAR 1 YEAR 3
Breakfast Breakfast Cost per person:$__________________ Cost per person:$__________________
Lunch Lunch Cost per person:$__________________ Cost per person:$__________________
Dinner Dinner Cost per person:$__________________ Cost per person:$__________________
YEAR 2 YEAR 4
Breakfast Breakfast Cost per person:$__________________ Cost per person:$__________________
Lunch Lunch Cost per person:$_________________ Cost per person:$__________________
Dinner Dinner Cost per person:$__________________ Cost per person:$__________________
ORIGINAL SIGNATURE OF BIDDER NAME OF FIRM
PRINT/TYPE NAME AND TITLE DATE
| Specifications |
| ORIGINAL SIGNATURE OF BIDDER |
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