Burns_Flat_Meals_specs_(1).pdf
PDF 128 KB Posted
- Attached to
- Academy Burns Flat Meal Service Re Bid
- Solicitation number
- EV00000533
- Issued by
- Comanche County, Oklahoma
About this file
This document contains the specifications for a re-bid of a meal service contract for the Oklahoma Highway Patrol (OHP) Academy located in Burns Flat, Oklahoma. The contract period is from the date of award through June 30, 2025, with three one-year renewal options. The contract is for an indefinite quantity not to exceed $50,000. Meals may be served at the vendor's place of business or packaged for delivery, and must include an entree, side dishes, beverage, and vegetable/salad for lunch and dinner. Service may be counter, blue plate, cafeteria, buffet, or tableside, with at least two meals per day being "hot" and served within a 30-60 minute timeframe. The vendor must be located within a 30-mile driving radius of the Clinton-Sherman Airpark in Burns Flat. The initial term is based on serving 53 people for the first two weeks and 81 people for the third week, with quantities for renewal terms to be determined later.
Pricing should be submitted on a per-meal basis for breakfast, lunch, and dinner for each of the three initial weeks, as well as for years 2-4 of the contract. The award will be based on an evaluation of price, hours of service, and mileage from the facility. There are no set-asides indicated, and the incumbent provider is not specified. Funding details are not provided.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| EV00000533_ITB_PACKAGE_(re-bid).pdf | ||
| EV00000533_ITB_PACKAGE.pdf | ||
| BURNS_FLAT_FOOD_BID_SCORING_CRITERIA_FORM.pdf | ||
| Burns_Flat_Meals_specs.pdf |
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Text version
Specifications 1
Specifications
Bid Title: Meal Service at Burns Flat (RE-BID) *Short Close*
Contract Period: Date of Award thru 06.30.25 with 3 one (1) year renewal options
Indefinite Quantity not to exceed $50K
This contract may be awarded to multiple vendors according to the best interest of the State.
Item: Meal Services for OHP Academy and/or Staff while in Burns Flat, Oklahoma
Description:
1. Meals shall be served at the vendor’s place of business and or packaged for delivery to facility. Sufficient space and seating should be available to accommodate the quantity of Cadets and Staff that will be on location for meals.
2. Meal should be preplanned and pre-portioned servings consisting of an entrée (protein), side dish(es), and beverage for each meal service and should include a vegetable and/or salad for lunch and dinner service.
3. Meals may be delivered as counter service, blue plate service, cafeteria service, buffet service, and/or tableside service. At least two meals per day must be “hot” food service and a 30-minute timeframe should be anticipated for completion of service, not to exceed 1-hour.
4. Dates of service shall be determined at a later date and provided to the vendor at least 2 weeks prior to the first day of service. Dates are determined by 3-week cycles of training held at the training facility.
5. Meal Times
i. Meal service times shall be announced to the vendor at least 2 weeks prior to the first 3-week period. Each subsequent meal time shall be announced one meal prior.
1. Breakfast shall be served at 6:30am.
2. Lunch shall be served between the hours of 11:00am and 1:00pm.
3. Dinner shall be served between the hours of 4:00pm and 7:00pm.
6. Any dietary restriction needs for health or religious circumstances of specific Cadets and/or Staff will be provided to vendor in advance to ensure those needs are reasonably met.
7. Vendor’s place of business shall be located within a 30-mile driving radius from the following location:
Clinton-Sherman Airpark 121 First St.
Burns Flat, OK 73624
Mileage from facility:
8. If your facility is not open during breakfast, are you available to extend your hours to serve breakfast
Availability of Service:
Hours of operation:
YES NO
Specifications 2
If YES, please provide extended hours to serve:
9. Please provide a sample menu for breakfast, lunch, and dinner service with your response.
10. The quantity of meals are subject to change due to current academy size; however, for the initial year this bid response shall be based on the following quantities:
1. First week of the initial term people to be served 53
2. Second week of initial term people to be served 53
3. Third week of initial term people to be served 81
11. The quantity of meals shall be determined at a later date for subsequent renewal options.
12. When entering your base bid into the online portal, please calculate the total for year 1 only.
**This bid award will be based on an evaluation of the following criteria: Price, Hours of Service and Mileage from the Facility.
Specifications 3
ORIGINAL SIGNATURE OF BIDDER NAME OF FIRM
PRINT/TYPE NAME AND TITLE DATE
Meal Week 1 Price Per Each (53) Extended Price Meal Week 1 Price Per Each Extended Price Breakfast Breakfast Lunch Lunch Dinner Dinner Meal Week 2 Price Per Each (53) Extended Price Meal Week 2 Price Per Each Extended Price Breakfast Breakfast Lunch Lunch Dinner Dinner Meal Week 3 Price Per Each (81) Extended Price Meal Week 3 Price Per Each Extended Price Breakfast Breakfast Lunch Lunch Dinner Dinner
Meal Week 1 Price Per Each Extended Price Meal Week 1 Price Per Each Extended Price Breakfast Breakfast Lunch Lunch Dinner Dinner Meal Week 2 Price Per Each Extended Price Meal Week 2 Price Per Each Extended Price Breakfast Breakfast Lunch Lunch Dinner Dinner Meal Week 3 Price Per Each Extended Price Meal Week 3 Price Per Each Extended Price Breakfast Breakfast Lunch Lunch Dinner Dinner
Year 1 Year 2
Year 3 Year 4
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