BSS RFR Amendment 1.docx

DOCX document 24 KB Posted

Attached to
26EHSPMMHPROBSS MassHealth Provider Operations Business Support Services RFR
Solicitation number
BD-26-1039-EHS01-ASHWA-128591
Issued by
Suffolk County, Boston City, Massachusetts

About this file

This is Amendment 1 to a Request for Responses (RFR) issued by the Executive Office of Health and Human Services (EOHHS) for the provision of MassHealth Business Support Services (BSS) under CommBuys Bid #BD-26-1039-EHS01-ASHWA-128591. The amendment updates the procurement timetable and programmatic response requirements for this contract opportunity. Key milestones include a bidders' conference on May 7, 2026, written inquiries due by May 14, 2026, and responses due by June 22, 2026 at 5:00 p.m. Eastern Time. Oral presentations and product demonstrations are anticipated for July 23, 2026, with anticipated bidder notification of selection on September 15, 2026. The anticipated contract effective date is October 1, 2026, with an operational start date of July 1, 2027. Bidders are required to demonstrate capability in developing provider materials including enrollment materials, portal templates, educational materials, training materials, and onboarding materials. Additionally, the amendment clarifies that a Health Plan Comparison Tool section is optional and requires response only if being bid upon, and bidders must describe their approach to ensure interoperability between their IT systems and customers' IT systems, including provider portals and learning management systems.

The amendment modifies Attachment B (Cost Response Instructions and Workbook), Attachment C.7 (BSS Average Monthly Volume), and Appendix E (MES Outcomes - CMS-Required Provider Management) to the model contract. The specific pricing terms and cost structure details are contained in the amended Attachment B, which was struck in its entirety and replaced with a new version attached to this amendment. No information regarding set-asides, incumbents, or specific funding amounts and sources is provided in this amendment document.

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Other files

File Type Posted
Attachment A - BSS Model Contract.docx DOCX document
BSS RFR - Bidders Conference Presentation.pdf PDF
Provider Application - Independent Clinic.pdf PDF
Contractor Authorized Signatory Listing Form CASL for Corporations~6.pdf PDF
Appendix A - Service Level Agreements.xlsx XLSX spreadsheet
Appendix D - Secretariat Application Reference Manual.pdf PDF
Provider Application and Contract Ordering Referring and Prescribing ORP.pdf PDF
Commonwealth Terms and Conditions~32.pdf PDF
Amended Appendix E - MES Outcomes - CMS-Required Provider Management.xlsx XLSX spreadsheet
Provider Application Cover Letter and Check List - Medical Practitioner.pdf PDF
Appendix C - Data Management and Confidentiality Agreement~1.docx DOCX document
Virtual Bidders Conference Attendance Report.xlsx XLSX spreadsheet
Appendix F - Regulatory References.docx DOCX document
Amended Attachment B - Cost Response Instructions and Workbook.xlsx XLSX spreadsheet
Provider Application - Medical Practitioner.pdf PDF
Appendix B - Payment Schedule.docx DOCX document
Prompt Pay Discount Form~17.pdf PDF
Massachusetts Substitute Form W-9~14.pdf PDF
Contractor Authorized Signatory Listing Form CASL for Sole Proprietors~7.pdf PDF
Appendix G - Medicaid Enterprise Technical Requirements.docx DOCX document
MassHealth Provider Operations Business Support Services RFR - Q and A.docx DOCX document
Standard Contract From Instructions and Contractor Certifications~1.pdf PDF
Provider Types PTs.xlsx XLSX spreadsheet
SDP_Plan_Form~6.xlsx XLSX spreadsheet
Amended BSS Average Monthly Volume.docx DOCX document
Business Support Services RFR.docx DOCX document
Standard Contract Form~14.pdf PDF
Business Reference Form~11.docx DOCX document
Provider Application Cover Letter and Check List - Independent Clinic.pdf PDF
Appendix H - Business Support Services - Concept of Operations ConOps Diagram.pdf PDF
Evaluation Criteria~18.docx DOCX document
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Text version

AMENDMENT 1

TO THE

REQUEST FOR RESPONSES

FOR THE

PROVISION OF

MASSHEALTH BUSINESS SUPPORT SERVICES

COMMBUYS BID #: BD-26-1039-EHS01-ASHWA-128591

Document #: 26EHSPMMHPROBSS Issued: 29 May, 2026 The Request for Responses for the Provision of MassHealth Business Support Services (the “RFR), issued by the Executive Office of Health and Human Services (EOHHS) on April 24, 2026, is hereby amended as follows:

Section 2.4 Procurement Timetable

1. The table in Section 2.4 Procurement Timetable is amended by deleting it in its entirety and replacing it with the following.

EVENT
DATE/ TIME
1.
RFR Issued:
Tuesday, April 24, 2026
2.
Bidders’ Conference (See RFR Section 7.11): Virtual
Thursday, May 7, 2026, 2:00 p.m. Eastern Time
3.
Bidders’ Written Inquiries Due (See RFR Section 7.10):
Thursday, May 14, 2026, by 5:00 p.m. Eastern Time
4.
EOHHS written responses to Inquiries (anticipated)
Monday, June 1, 2026
5.
BIDDERS’ RESPONSES DUE: (Note: COMMBUYS refers to this deadline as the “Bid Opening Date”)
Monday, June 22, 2026, by 5:00 p.m. Eastern Time
6.
Anticipated Date of Oral Presentation/Product Demonstration/Staff Interview, (See Section 6.1.D ):
Thursday, July 23, 2026
7
EOHHS Invites one or more Bidder(s) to submit-a Best and Final Offer (BAFO) (If applicable)
Thursday, August 20, 2026
8.
Anticipated Date for Notifying Bidders of Selection:
Tuesday, September 15, 2026
9.
Anticipated Contract Effective Date:
Thursday, October 1, 2026
10.
Anticipated Contract Operational Start Date:
Thursday, July 1, 2027

Section 5.3 Programmatic Response Requirements

1. Section 5.3.G.7 of the RFR is hereby deleted in its entirety and replaced with the following:

“7. Provider Materials Demonstrate your capability to perform MassHealth requirements developing enrollment materials, portal templates, educational materials, training materials for existing providers, and onboarding materials for newly enrolling providers, as described in Attachment A, Section 3.2.K (Provider Materials) and related written materials expectations under the Provider Contact Center (Section 3.5.D).”

2. Section 5.3.G.16 of the RFR is hereby deleted in its entirety and replaced with the following:

“16. Health Plan Comparison Tool (optional) Demonstrate your capability to perform MassHealth requirements regarding the development, configuration, testing, and management of a web-based health plan comparison tool, as described in Attachment A, Section 4.0 (MassHealth Choices – Health Plan Comparison Tool). This section is optional and only requires a response if being bid upon.”

3. Section 5.3.G.20 of the RFR is hereby deleted in its entirety and replaced with the following:

“20. System Integration and Interfaces Describe your approach to ensure interoperability between your IT systems and your customers’ IT systems, such as your provider portal, knowledge management system, and their learning management system, Attachment A, Section 3.2.F (System Configuration, Customization, and Interfaces) and Section 3.10.A (Access to System and Data).”

Attachment B – Cost Response Instructions and Workbook

1. Attachment B – Cost Response Instructions and Workbook is amended by striking it in its entirety and inserting in place thereof the Amended Attachment B – Cost Response Instructions and Workbook and attached hereto.

Attachment C.7 – BSS Average Monthly Volume

1. Attachment C.7 BSS Average Monthly Volume is amended by striking it in its entirety and inserting in place thereof the Amended BSS Average Monthly Volume and attached hereto.

Appendix E – MES Outcomes – CMS-Required Provider Management to Attachment A – BSS Model Contract

1. Appendix E – MES Outcomes – CMS-Required Provider Management to Attachment A – BSS Model Contract is amended by striking it in its entirety and inserting in place thereof the Amended Appendix E – MES Outcomes – CMS-Required Provider Management and attached hereto.

Amendment 1 to MassHealth BSS RFR 1 of 3

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