EIC A_E RFP 396466 Addendum 1.pdf

Property and Procurement

Management Division Building 1005S P.O. Box 5000

Upton, NY 11973-5000

Date: 02/10/2023

ADDENDUM NO. 1

to

Request for Proposal RFP No. 396466 for

Electron-Ion Collider (EIC) Architect-Engineering Services

GENERAL: This Addendum is to amend Request for Proposal RFP No. 396466.

Material, work, and workmanship, except where specified otherwise in this Addendum, shall conform to all requirements of Contract Documents and become a part thereof.

https://sam.gov/opp/39357e4fbdb24e4c93401f51dedb7796/view

CLARIFICATIONS:

Question 1: Is previous experience of EIC facilities a pre-requisite requirement?

Answer 1: No.

Question 2: Have the Room Data Sheets for each of the buildings been signed off by the BNL?

Answer 2: No, these are examples only and are expected to change to represent the best designs of the responsible A/E firm engaged.

Question 3: The design info references 60% design completion – is this a correct assessment and are there any areas yet to be finalised if not signed off?

Answer 3: No areas are finalized, and designs are not yet "signed off".

Question 4: Is there a clear membership of stakeholders and a project leadership team?

Answer 4: Yes, the team is defined in the documents.

Question 5: Is there a single client liaison lead responsible for decisions and what is the BNL’s design stage approval process?

Answer 5: The Infrastructure Division Director is the Technical Representative for this contract. The design review process will include BNL's SMEs and is outlined in the milestone table.

Question 6: Has HDR been invited to submit a response to the RFP?

Answer 6: No restrictions have been made on proposal submission.

Question 7: Can you provide a list of Prime firms that we can contact regarding that?

Answer 7: BNL does not keep a record of "Prime" firms for teaming purposes.

Question 8: Is HDR precluded from proposing on this RFP given their involvement during the Concept Design?

Answer 8: No restrictions have been made on proposal submission.

Question 9: Section 5.3.4 of the RFP references an Attachment G with Enclosure

1. Attachment G does not appear to be included with the downloadable files.

Please provide this.

Answer 9: Reference to Attachment G Enclosure 1 has been removed. BNL will not provide a Small Business Plan Template.

Question 10: Section 5.3.4 notes stretch goals of 50% Small Business. Please clarify if this is 50% of the total design team contract value or is it 50% of the subcontracted design team value (i.e, total design team contract value minus the prime contractor portion of the design team fee).

Answer 10: The stretch goals represent percentages for subcontracted design teams.

Offerors certified as a Small Business do not need to complete a plan.

Question 11: The milestones in Enclosure 1 do not distinguish between

Preliminary and Detailed Design stages. Please confirm there would be payment milestones for each.

Answer 11: BNL is open to negotiate alternate payment terms during Phase II of the process.

Question 12: Is the intent that payments would only be made at the end of milestones or is there an opportunity to invoice between milestones based upon and agreed schedule? It would be challenging for us and our subconsultants to only invoice and receive payments every 4 months or so.

Answer 12: BNL is open to negotiate alternate payment terms during Phase II of the process and the subsequent payment will be based on the negotiated payment milestone schedule.

Question 13: Statement of Work calls for a Preliminary Design 60% Review

Submittal (Milestone #4), and Preliminary Design Report Submittal (Milestone #

5). Are these two separate submittals with the same deadline? The milestone dates for both are 36 weeks from NTP.

Answer 13: There are two submittals. The Design Review is intended to consist of relevant drawings and calculations, the Design Report is the descriptive text that includes the design basis, assumptions, and other descriptive information.

Question 14: Please confirm the number of Submittals and number of Cost

Estimates / VE studies.

Answer 14: There are six (6) submittals and two (2) Value Engineering studies. Cost estimates are ongoing and will be reviewed at Budget Reconciliation meetings.

Question15: “Attendance of a project overview site walk will be mandatory for prospective Offerors as a part of the Phase One process”.

When will this site visit take place and can we sign up to attend?

Answer 15: Reference to site visit during Phase I has been removed. No site visit will be provided during Phase I. The site visit will be scheduled during Phase II of the procurement process and offered only to the short-listed Offerors.

Question 16: The nature of first-of-a-kind/one-of-kind projects like the

Brookhaven EIC means that comparable past performance qualifying projects are rare. Jacobs requests that BSA remove the 15 year recency requirement from the RFP? If unwilling to remove the requirement, we request changing the time scale to 20 years? Jacobs maintains key personnel who connect to older projects and are available to support EIC who have only gained in experience and ability to deliver complex cutting edge technology projects over time.

Answer 16: BNL acknowledges this point and will extend recency of accelerator project experience to 20 years for all offerors.

Question 17: Could you clarify if this design-only RFP requires a CM/GC team member?

Answer 17: No, it does not.

Question 18: Attachment A includes the following term incorporated by reference – Article 73/ Service Contract Labor Standards (Aug 2018)

(agreements greater than $2,500 and as designated in the agreement) /52.222-41.

Please verify if this article is applicable and provide the relevant Wage

Determination attachment.

Answer 18: This article is not applicable.

Question 5: Please clarify if BNL will provide equipment or shall the contractor for

UT-02, UT-18, and UT-32.

Answer 5: The contractor is to supply everything unless otherwise noted in Enclosure 6 of the RFP. Chemicals will be provided by ChemTreat.

Question 6: Please clarify for UT-18 which buildings have evaporative fluid coolers.

Answer 6: Building B911 has eight (8) evaporative fluid coolers and Building B951 has one (1) evaporative fluid cooler.

Question 7: Please clarify for UT-18 are we to treat the basin water system as well as the closed loop piping?

Answer 7: Only the basin water system referred to as condenser water system shall be treated.

Question 8: Please clarify for UT-18 where will the basin system be located?

Answer 8: Please provide clarification on this inquiry.

Question 9: For the underground piping replacement packages, do we assume we have to replace all insulation in the manholes even if the piping isnt being replaced?

Answer 9: Please provide further detail and application per work package basis.

Question 10: Has the condensate removal been calculated, modelled, with respect to velocity and introduction of multiple U-bends? Approximately 800 lf of steam piping seems to exceed design practice without condensate removal.

(expansion loop calculations and design is not in question), necessity for manholes for steam straps should be reviewed.

Answer 10: This shall be determined by the engineer of record performing the design in accordance with the design basis presented by Enclosure 6.

Question 11: Due to the amount of items to be designed and priced we request a

4 week extension for the Bid Date to 9/1/22

Answer 11: A four-week extension has been provided in the updated RFP schedule.

Phase 2 submissions are now due August 29, 2022.

Question 12: According to the RFP bids can be delivered by 11:59:59 PM on the due date. Please clarify if the 5 hard copies of the bid are also due by 11:59:59 and if someone will be available to receive it at that time.

Answer 12: Electronic submissions are due by 11:59.59PM. Hard copies will be given a

24-hour grace period limited to availability and associated working hours.

Question 13: Can we make arrangements for a site visit and walk through of building 610 boiler room for UT-7, UT-8, UT-13, and UT-29 at 10:00 am on

Thursday 7/7/22. We would like to arrive at 9am and have access to the site to review site conditions prior to meeting them, and have access to CCWF, B659, B631, and STF after our walk through to evaluate remaining UTs. Please advise if this is possible.

Answer 13: A site walk is set for July 7, 2022 and open invitation to all short listed offerors. Please email and coordinate directly with Kevin Kirkendall via email kkirkenda@bnl.gov. In the event that this time is not acceptable, please request an mailto:kkirkenda@bnl.gov additional site walk and coordinate directly with Kevin Kirkendall via email kkirkenda@bnl.gov.

Question 14: Can we have a follow up site visit to allow our subcontractors to review the site?

Answer 14: A site walk is set for July 7, 2022 and open invitation to all short listed offerors. Please email and coordinate directly with Kevin Kirkendall via email kkirkenda@bnl.gov. In the event that this time is not acceptable, please request an additional site walk and coordinate directly with Kevin Kirkendall via email kkirkenda@bnl.gov.

Question 15: Please provide an updated Attachment 2 – Contents of Proposal as the most recent revision does not match the most recent Addendum.

Answer 15: RFP-Enclosure 1 - Contents of Proposal was updated in Addendum 1 to the

RFP and to our knowledge is up to date. Please provide further clarification.

Question 16: Which documents take precedence when there is a conflict? Does

Exhibit C govern over other documents (Example - asphalt road restoration is conflicting between Exhibit C and Exhibit F and similar Exhibit D General

Specifications and E Technical Requirements).

Answer 16: RFP – Enclosure 6 - Exhibit E takes precedence over all documentation unless otherwise noted.

Question 17: For UT-11, please confirm that work should take place simultaneously.

Answer 17: This shall be at the discretion of the DB Team.

mailto:kkirkenda@bnl.gov mailto:kkirkenda@bnl.gov

Question 18: Please confirm a full-time safety professional is required during construction activities.

Answer 18: Yes. See RFP-Enclosure 4, Section VIII. Additional Terms part a. "A dedicated Safety Representative shall be required for each UT package. BNL shall approve instances where several UT construction packages are under construction at the same time and within the same work area. All safety representatives are interviewed/ validated that they meet the minim experience requirements set forth in the specifications and that they are knowledgeable of the work to be conducted on each construction site. The safety representative(s) shall visit all job sites (work packages) multiple times during the day and be present during all major activities. If the Safety Representative is not present, then work shall be stopped until an approved safety representative is present. "

Question 19: UT-8: What entity performs BNL’s environmental permitting for boilers and should we retain them or use our own in-house resources?

Answer 19: Please provide further detail and clarification on the question.

Question 20: Please provide current COVID related requirements needed for work execution on the property.

Answer 20: Please refer to RFP- Enclosure 4, Attachment 11. Furthermore, BNL

COVID-19 requirements vary based on infection rate. Please reach out directly to the contract administrator for further guidance.

Question 21: Please confirm project reporting requirements. Is project controls reporting expected to be consistent with support required for DOE Order 413.3b including a cost-loaded critical path method schedule and earned value management based report?

Answer 21: Yes. Please refer to requirements identified in RFP-Enclosure 6 - Exhibit D, Sections 01 25 00, 01 26 00, 01 29 00, & 01 31 00; as well the T&Cs of the draft contract in RFP-Enclosure 4.

Question 22: What is the anticipated date of award/ NTP to the successful bidder?

Answer 22: An exact date is unknown at this time. Date of award/NTP will be within 180 days from the date at which Phase 2 submissions are due. Please refer to the RFP.

Question 23: Please provide all inspections required on project mare to be included in advance of starting construction. Will BNL issue a list of all required?

Answer 23: Please provide further clarification of question.

Question 24: Does BNL have specific equipment and/or panel labeling requirements?

Answer 24: Yes. Signs, Placards, and Label requirements are identified in BNL's

Standard Based Management System. Please refer to Exhibit D section 00 07 00 GC-

20.

Question 25: Please clarify if there are any requirements of "Buy American Act" expected by BNL. Fore example, are items such as Hilti Kwik bolts, fasteners acceptable?

Answer 25: Yes. Please refer to RFP-Enclosure 4, Attachment 9.

Question 26: Will BNL provide electrical service for temporary construction trailers and building power? Are there any temporary panels or LOTO requirements to obtain setup and use of this power?

Answer 26: Electrical service for temporary construction trailers is available dependent on campus infrastructure. LOTO requirements are required along with electrical arc flash studies and other various electrical inspections identified in in BNL's Standard

Based Management System. Please refer to RFP-Enclosure 6 - Exhibit D, Section 00

07 00 , GC-20.

Question 27: Will BNL provide temporary water service for temporary construction trailer?

Answer 27: Please refer to RFP-Enclosure 6 -Exhibit D Section 01 50 00.

Question 28: With this project being Design-Build, please confirm if BNL will require approval of submittals, samples or other items to proceed with construction, or amount of additional schedule time should be included for additional BNL approval.

Answer 28: BNL is required to review all submittals, shop drawings, and samples to proceed with construction, concurrently within the DB teams QA/QC process. BNL will be integrated in this process. Review timelines shall be assumed to not be impacted by

BNL's review within standard industry review cycle timeframe.

Question 29: What is the process and route for material and vendor delivery to the project when badging is not in place? Does BNL escort deliveries to the project site?

Answer 29: Please refer to RFP-Enclosure 6 -Exhibit D, section 00 07 00, 00 08 00. In general contractors notify MPO 24 hours in advance to submit gate passes for deliveries made by US Citizens.

Question 30: What wi-fi setup requirements or restrictions for construction trailer onsite? Are Bluetooth devices restricted?

Answer 30: Wi-Fi setup and bluetooth devices are not restricted when they are contractor owned and supplied. Connection to BNL's wireless or wired system needs approval from BNL ITD.

Question 31: UT-10 - project is named "reline 400LF…", but when scale from utility maps the length is 460LF. Please clarify length that should be priced.

Answer 31: Please assume 440ft for relining pricing purposes.

Question 32: Has there been an update to the funding profile demonstrated in section 2.3.3 of the RFP.

Answer 32: Yes, please refer to updated table in the CURP RFP section 2.3.3.

PEROID FUNDING

FY 2023 $30,000,000.00

FY 2024 $15,000,000.00