BSA RFQ Solicitation No.480664 - Custom Fabricated SS End Tubes & Housing Body.pdf

Procurement & Property Management Division

Building 101 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-5539 vcostanzo@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: 6/30/2026

REQUEST FOR QUOTE (RFQ) NUMBER 480664

Description: CUSTOM FABRICATED STAINLESS STEEL END STATION TUBES &

BODY HOUSING

Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Contracts Specialist:

Name: Vincent M. Costanzo Telephone No.: 631-344-5539 Email: vcostanzo@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination – Include Shipping Charges

Anticipated Period of Performance/Delivery Date: PO Award to 8/31/2026

Questions Due Date: 7/06/2026 Quote Due Date & Time: 7/10/2026, 5:00 PM

EST

Contract Type: Firm Fixed Price Payment Terms: Large Business 30 Days / Small Business 10 Days

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

This is a combined synopsis/solicitation for non-commercial items. This announcement constitutes the only solicitation.

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for custom fabricated parts as outlined in the Draft Purchase Order No.480664 (Enclosure A).

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 332710 – Machine Shops. The stated size standard is 500 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).

2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment to fabricate and deliver the following items:

Item Part No. Description Qty 1 PD-CSX-ES-1411 Stainless Steet Type 206 CSX 1

End Station Tube, Theta

2 PD-CSX-ES-1422 Stainless Steel Type 304 CSX 1 End Station Body Housing

3 PD-CSX-ES-1431 Stainless Steel Type 304 CSX 1 End Station Tube, Delta, Rotary

All materials, fabrication and deliverables shall in strict accordance with the attached Draft BSA Purchase Order No.480664 (Enclosure A) and attachments thereto.

The part or model numbers listed herein and in the Enclosure (A) are for reference purposes only.

Note: All materials used in the manufacture of the parts specified herein must be from domestic sources. Foreign materials and/or end products will not be accepted.

CAUTION TO OFFERORS: BSA is not responsible for locating or securing any information that is not furnished with the offer. Accordingly, the Offeror must furnish as part of the offer all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the Company to (i) determine whether the product offered meets the salient characteristics requirements of the solicitation, and (ii) establish exactly what the Company would be binding itself to purchase by making an offer.

2.1 CONTRACTOR QUALIFIERS

Reserved.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein. Total price, including options, will be evaluated to determine the lowest price.

The resultant award shall be subject to the terms & conditions of Draft Purchase Order No.480664, Enclosure A.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations:

Email submissions must include the signed Quotation Pricing Sheet

(Enclosure C). Emails will be sent to the Contracts Specialist listed on Page 1 of this RFQ with the BSA RFQ Number in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S.

dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

5.3 Representations and Certifications:

AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management (PPM) Division before a contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file with BSA.

6.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful Offeror will be required to complete the following forms (if applicable):

Vendor ACH Authorization Form, Enclosure D.

W-9 Form, Enclosure E.

7.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned and submit your questions via email by the above-stated due date.

Sincerely, Vincent M. Costanzo Contracts Specialist

Enclosures: A. Draft Purchase Order No.480664 B. Annual Reps and Certs (AMS-Form-050) C. Quotation Pricing Sheet (AMS-Form-043) D. Vendor ACH Authorization Form E. W-9 Form