Brand Name Justification and Approval Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification for Brand-Name Awards IAW For

Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID: 36C259-26-AP-1803 Tracking #: FY26-NCO 19 – 1324

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 19, 6162 S. Willow Dr., Suite 300, Greenwood Village, CO 80111.

Organizational Activity: Department of Veterans Affairs, VA Salt Lake City Health Care System, 500 Foothill Drive, Salt Lake City, UT 84148-0001

660-26-2-5059-0027

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: Salt Lake City (SLC) Veterans Affairs Medical Center (VAMC) is requesting the purchase of 3 USB Card readers and the associated 3 licenses of C-CURE 9000, 3 client workstation connections, 3 PACS service connections. The license and equipment will be used to control entry and access to three VA locations .

Estimated total price:

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Salt Lake City VA (SLCVA) currently utilizes a physical security software system known as C-Cure 9000. This procurement request is to allow three new VA owned and issued laptops to gain access to the current system. No alternative software on the market can interface with the existing C-Cure 9000 system to allow the current PIV badge reader to allow access to the existing physical security system.

The present secure PIV programming software is already approved and is under service contract number 36C25925P0529. Utilizing a single, approved source for software licenses ensures consistency, security, and operational efficiency within the organization. This approach minimizes risks associated with having multiple software systems for security, streamlines the issuing of access to necessary personnel, and reduces overall costs by avoiding duplicate licensing fees, installation of multiple security panels and maintaining two long term service contracts covering physical security of the facility. Additionally, it facilitates the efficient training of maintenance personnel, who only need to be familiar with one system. This consolidation ensures compliance with regulatory standards and simplifies overall management tasks.

Switching to an alternative brand could result in a technology issues with the new brand not being compatible with the current door readers. For example, the inability of personnel to access critical areas such as crash carts, medication storage, pharmaceutical areas, and emergency management zones could have severe consequences. Implementing a new brand for just three new workstations necessitates setting up badges in dual systems and installing two sets of door readers across the hospital and Community-Based Outpatient Clinics (CBOCs), further complicating the infrastructure.

The cost of switching over individual panels, estimated at $3,582 per panel with 274 panels currently in use at the VAMC and CBOCs, would significantly add up. This estimate does not even account for the necessary training time required for personnel to operate the new system effectively.

Beyond the financial implications, upgrading the security system poses several operational and logistical challenges. Transitioning to a new security system carries the risk of unforeseen complications that could impede access to critical infrastructure across the campus during the changeover period. This disruption has the potential of significantly impacting operational efficiency, requiring extensive contingency planning to maintain uninterrupted service delivery. The transition also introduces significant patient safety concerns, as any potential for unauthorized access to restricted areas could compromise patient safety and security.

Additionally, delays in nurses accessing necessary medications could have severe implications for patient care.

These risks highlight the importance of meticulous planning and risk management to ensure that such an upgrade does not adversely affect patient outcomes or the overall functionality of the SLCVA facilities. Maintaining the current C-Cure 9000 system, therefore, appears to be the most pragmatic approach, ensuring continued security, efficiency, and safety across the organization.

4. Description of market research conducted and results or statement why it was not conducted: March 30, 2026, the Small Business Administration (SBA) Veteran Small Business Certification (VetCert) database was searched using term “C-CURE 9000” for SDVOSB and VOSB vendors using NAICS 51320 yielded 38 possible sources.

On March 30, 2026, ADDS Up was searched using keywords “C-CURE 9000 license.” The results were 4 SDVOSBs: Four Points Technology, LLC on NASA SEWP; Hrrtvet Subcontracting LLC, H&H Electric Co LLC, and Servexo all on the open market. The search results also included 2 large businesses: Minuteman Security Technologies, Inc. on GSA; and Pass, LLC on the open market.

A May 6, 2026 search of Contract Opportunities of “C-CURE 9000” found Johnson Controls Security Solutions LLC, the large business manufacturer, awarded on the open market on October 2022.

A May 6, 2026 search of GSA of “C-CURE 9000” found 38 possible sources.

The Non-Manufacturer’s Rule cannot be met because the manufacturer is a large business and no NMR Waiver exists that applies to this procurement. Multipe small businesses have been found that can fulfill this requirement, and therefore it is the Contracting Officer's recommendation to solicit this requirement on Contract Opportunites as a small business set-aside.

5. Contracting Officer's Certification: Purchase is approved in accordance with RFO

12.102(a). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jeremiah Percy Jacqueline O’Bryan Maintenance & Operations Supervisor Contracting Officer SLC Health Care System NCO 19

JEREMIAH

PERCY

Digitally signed by

JEREMIAH PERCY

Date: 2026.05.21 15:27:35 -06'00'

JACQUELIN

E O'BRYAN

Digitally signed by

JACQUELINE O'BRYAN

Date: 2026.05.27 08:14:03 -06'00'