Solicitation 36C25926Q0875.docx

Request for Quote (RFQ) #: 36C25926Q0875 C-CURE 9000 Series S

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 3:00 pm MT, September 18, 2026.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to jacqueline.obryan@va.gov no later than 12:00 pm MT, September 22, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0875. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective Mar 13, 2026.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 513210 with a small business size standard of $47.0M. This solicitation is a full and open.

(v) Price Cost Schedule

(vi) Description of Requirements for the items to be acquired:

Project Title: Entry Point Licenses Software and install support

Location for Use: Elko CBOC, Saint George CBOC and Idaho falls CBOC for the Salt Lake City, UT, George E. Wahlen, Depart. of Veteran Affairs Medical Center

SCOPE OF WORK:

This is a brand-name requirement to furnish all necessary services, equipment, labor, materials, supervision, and tools to perform the purchasing and installing of 3 Entry Point Identity and Access Management software and devices necessary to activate PIV badging into the C-Cures S PACS system. The contractor shall include the base license for 1 year. The contractor shall also be available to assist with installation questions and support.

Items to be included in the bid shall be,

(vii) Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at the Department of Veterans Affairs George E. Wahlen Medical Center:

VA Salt Lake City Healthcare System 500 Foothill Drive Salt Lake City, UT 84148-0001

(viii) 52.212-1, Instructions to Offerors - Commercial Items apply to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM supplies, software, and licenses for VA Medical Centers. No remanufactured or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed supplies, software, and licenses, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and services associated with the supplies, software, and licenses shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made because of this solicitation will be made on an All or Nothing Basis.

(e) Clearly state on the quote if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist listed herein prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(g) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(h) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(i) Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) – Delivery Lead Time; (III) Price; (IV) Completion of Provision 52.225-2.

Volume I - Technical capability to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the offer includes the requirements listed in sections (v) and (vi) above. The product(s) quoted must be identified by brand name, if any, and make, model number, or product number.

Volume II – Delivery Lead Time – The offeror shall state the required number of calendar days to deliver the item, to include installation, if applicable.

Volume III – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume IV – Completion of Provision 52.225-2 The offeror shall complete the provision. Important: If any line item is made in the USA, but does not contain critical components, please identify the line item and the country of origin (USA) in the table of section (b). Please identify all foreign items in the same section. Critical components made in the USA shall be identified in section (c).

Volume V – Letter of Authorized Distributor For all offers submitted by other than the OEM, the offeror must include a letter from and signed by the OEM attesting that the offeror is an authorized distributor.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Delivery Lead Time Factor 3. Price Factor 4. Completion of Provision 52.225-2 Buy American Certificate Factor 5. Letter of Authorized Distributor

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it meets the Government’s requirements as outlined in this solicitation and based on the information requested in the instructions to quoters section of this solicitation.

Factor 2. Delivery Lead Time - The Government will evaluate delivery lead time and select the quoter/offer whose delivery lead time is most advantageous to the Government. The Government may consider an award to other than the lowest priced quoter/offeror if it’s in the best interest of the Government.

Factor 3. Price: The Government will evaluate the price by adding the total of all line-item prices. The Government may use various price analysis techniques and procedures to make price reasonableness determination. Offers that do not meet the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 4. Completion of Provision 52.225-2 Buy American Certificate: The Government will evaluate the responses an offeror makes to Attachment - 52.225-2 for completeness. The Government will evaluate quotes of foreign and domestic offers IAW FAR Part 25. The offeror will complete the provision as instructed above.

Factor 5. Letter of Authorized Distributor: The Government will evaluate if the offeror has submitted a signed letter from the OEM that identifies the offeror as an authorized distributor of the specific software and equipment.

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

RPO 52.212-5 applies to this acquisition with the following RPO clauses incorporated by reference;

(xi) Additional contract requirements or terms and conditions:

52.217-6 Option to Increase Quantity (MAR 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of contract expiration. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following RFO provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

The following RFO clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiii) Date and Time offers are due to jacqueline.obryan@va.gov by 12:00 pm MT, September 22, 2026.

(xiv) Name and email of the individual to contact for information regarding the solicitation:

Jacqueline O’Bryan Jacqueline.Obryan@va.gov

(xv) Attachments

1. Frequently Asked Questions

2. Brand Name Justification and Approval Redacted

3. 52.225-2 Buy American Certificate

4. Appendix B VA Handbook 6500.6

5. Appendix C VA Handbook 6500.6