BPM007199, Evaluation Documents.pdf

PDF 2 MB Posted Sep 19, 2025

Attached to: Office Conex and Shade Structure
Solicitation number: BPM007199
Issued by: Maricopa County, Arizona

About this file

Written by GovTribe AI · Dec 8, 2025

This is an evaluation and contract award determination document from the Arizona Department of Forestry and Fire Management (DFFM) for solicitation BPM007199, Office Conex and Shade Structure. The solicitation was issued electronically on August 27, 2025, with a closing date of September 29, 2025, at 3:00 PM Arizona Time. Two proposals were received from All Star Storage & Container Sales, LLC and Phoenix Contracting. A pre-offer conference or site visit was not held. Solicitation Amendment No. 1 was issued on September 24, 2025, to address questions regarding window requirements and specifications. Initial evaluation began on October 2, 2025, with clarification requests issued to both vendors; responses were received on October 3, 2025. The evaluation committee completed its review on October 7, 2025, and recommended contract award to All Star Storage & Container Sales, LLC. No negotiations were conducted during the evaluation process. The contract award was made on October 7, 2025, with the procurement conducted under Arizona Revised Statutes 41-2534 and 41-2535, utilizing a small business set-aside procurement process.

The evaluation was conducted using a 1,000-point scoring system with criteria including Lowest Responsive Price (340 points), Experience and Capacity (325 points), Method of Approach (300 points), Preference Points (10-20 points), and Terms and Conditions/Exception Requests (15 points). All Star Storage & Container Sales, LLC was selected as the award recipient because their proposal was responsive, responsible, and pricing was determined to be fair and reasonable based on adequate price competition and historical price data. The competing proposal from Phoenix Contracting exceeded both the $100,000 threshold outlined in A.R.S. 41-2535 for Request for Quotation procurements and the Department's available budget, making it non-compliant. The original solicitation BPM007129 failed to obtain fair and reasonable pricing and was cancelled; the reissued solicitation was conducted with the reasonable expectation of receiving additional responses. The DFFM required the Office Conex and Shade Structure to support agency operational needs. A minimum of three small businesses were included on the prospective suppliers list, and the solicitation was issued to 1,004 prospective suppliers registered under applicable commodity codes.

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Other files

File	Type	Posted
CTR079084, Pricing.pdf	PDF	Sep 19, 2025
RFQ No. BPM007199, Pre-Solicitation Documents.pdf	PDF	Sep 19, 2025
BPM007199, Notice of Award.pdf	PDF	Sep 19, 2025
BPM007199__Solicitation_Amendment_No._1.pdf	PDF	Sep 19, 2025
CTR079084, Contract Documents.pdf	PDF	Sep 19, 2025
BPM007199, Supplier Quote, All Star.pdf	PDF	Sep 19, 2025
BPM007199, Supplier Quote, Phoenix Contracting.pdf	PDF	Sep 19, 2025
CTR079084, Contractor Quote.pdf	PDF	Sep 19, 2025
BPM007199__Conex_and_Shade_Structure__RFQ_-_Complete_File.pdf	PDF	Sep 19, 2025
BPM007199, Notice of Non-Award.pdf	PDF	Sep 19, 2025

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Office of the State Forester

Arizona Department of Forestry and Fire Management

Katie Hobbs

Governor

Thomas A. Torres

State Forester

Document ID and Title: D303 RFQ Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 03-07-23 | Page 1 of 4

PROCUREMENT DETERMINATION

RFQ Contract Award and Executive Summary

SOLICITATION

No.: BPM007199

Description: Office Conex and Shade Structure

AUTHORITY

A.R.S. § 41-2535 Procurements not exceeding a prescribed amount; small business; A.A.C. R2-7-D302 Solicitation - Request for Quotation; R2-7-D303 Contract Award

EXECUTIVE SUMMARY

DATE EVENT AND DESCRIPTION

Pre-Solicitation Activities

09/19/2025 The solicitation was unsuccessfully competed under solicitation number BPM007129 and failed to obtain fair and reasonable pricing. The Department determined to initiate a second request for quotation as it was reasonable to believe that additional responses would be received, in accordance with A.A.C. R2-7-D303(A).

8/12/2025 Initial Procurement Disclosure Statement (PDS) was signed.

8/14/2025 Notification sent to the state governmental unit’s employees and the State Procurement Administrator regarding the date of the first PDS.

In accordance with A.A.C. R2-7-D302(A)(4), evaluation factors were identified and published in the solicitation as follows:

Lowest Responsive Price;

Experience and Capacity, and;

Method of Approach

In accordance with A.A.C. R2-7-D302(A)(5), the solicitation states that negotiations may be held.

Document ID and Title: D303 RFQ Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 03-07-23 | Page 2 of 4

Solicitation Process

8/27/2025 This solicitation was issued electronically via the State’s eProcurement system. In accordance with A.A.C. R2-7-D302(B), a minimum of three small businesses were included on the prospective suppliers list. The list of invited suppliers, including small businesses, are detailed in Exhibit A: BPM007199, Invited Suppliers List.

Pre-offer conference/Site Visit was not held.

09/24/2025 Solicitation amendment No. 1 was issued to respond to questions received related to window requirements.

Evaluation Process

9/29/2025, 03:00 PM

MST (Arizona Time)

Quotes due. Offers were received from the following:

All Star Storage & Container Sales, LLC Phoenix Contracting

09/29/2025 Offers reviewed for responsiveness and small business status verified.

09/30/2025 Process reviewed with evaluation committee members. PDS forms (SPO Forms 110, 120, and 130) signed/updated by evaluation committee members, and offers distributed. Committee members were:

Salvador Lozano, Natural Resource Manager 2

Thomas Ortega, Program Manager

Cori Dolan, Deputy Assistant State Forester

10/02/2025 Quotes were evaluated based on any evaluation factors published in the solicitation in accordance with A.A.C. R2-7-D302(A)(4).

10/02/2025 Clarification Letters were issued to both vendors. Responses due October 6, 2025 by 5:00 PM, Arizona Time.

10/03/2025 Clarification Responses were received from both vendors.

10/7/2025 Negotiations were not held.

10/7/2025 Evaluation Committee reviewed additional Clarifications from All Star Storage & Container Sales LLC and Phoenix Contracting. It was determined that the offer from All Star Storage and Container Sales LLC is responsive, responsible and pricing is fair and reasonable based upon the award of the contract through adequate price competition.

10/7/2025 Recommendations of award(s) made by Evaluation Committee is as follows:

All Star Storage & Container Sales LLC

Document ID and Title: D303 RFQ Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 03-07-23 | Page 3 of 4

EVALUATION SUMMARY

The quotes were evaluated with a total possible score of 1000 points. The scoring is summarized as follows:

1. Lowest Responsive Price: 340 maximum points

2. Experience and Capacity: 325 maximum points

3. Method of Approach: 300 maximum points

4. Preference Points: 10 maximum points

5. Terms and Condition, Exception Requests: 15 maximum points

DETERMINATION

In accordance with A.A.C. R2-7-D303(A), one responsive offer was received from All Star Storage & Container Sales, LLC. It has been determined the price is fair and reasonable based on the following:

1. DFFM has a need for an Office Conex and Shade Structure to support the needs of the agency.

2. The solicitation was unsuccessfully competed under solicitation number BPM007129 and failed to obtain fair and reasonable pricing. The Department cancelled and reissued the solicitation as it was reasonable to believe that additional responses would be received, in accordance with A.A.C. R2-7-D303(A).

3. Both offers received meet the requirements outlined in the solicitation.

4. However, the offer received from Phoenix Contracting exceeds both the $100,000 threshold outlined in A.R.S. § 41-2535 for a Request for Quotation (RFQ) procurement and the Department's available budget.

5. Awarding to All-Star is in the best interest of the State because their offer meets both the $100,000 threshold outlined in A.R.S. § 41-2535 for a Request for Quotation (RFQ) procurement and the Department's available budget.

6. Pricing is fair and reasonable based upon the award of the contract through adequate price competition, and is supported by relevant, historical price data.

It is in the best interest to make a contract award to the one responsive offer.

In accordance with A.R.S. § 41-2535 and A.A.C. R2-7-D303(B), the solicitation shall be awarded to the small business determined to be most advantageous to the state in accordance with any evaluation factors identified in the request for quotation.

All Star Storage & Container Sales, LLC and Fire Management Katie Hobbs

Governor

Thomas A. Torres

State Forester

Document ID and Title: D303 RFQ Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 03-07-23 | Page 4 of 4

DOCUMENTATION

This determination shall be placed in the Procurement File in the State’s eProcurement System.

Procurement Officer Signature Procurement Officer Title

Procurement Officer Name Date

Duty ⬧ Respect ⬧ Integrity

1110 West Washington Street, Suite 500 ⬧ Phoenix, Arizona 85007 ⬧ Main: (602) 771-1400 ⬧ Fax: (602) 771-1421

Determination

Solicitation No. BPM007199 Description: Office Conex and Shade Structure

AUTHORITY

ARS §41-2534 Competitive sealed proposals; AAC R2-7-C317 Contract Award

SOLICITATION

BPM007199, Office Conex and Shade Structure

BASIS FOR AWARD

Solicitation No. BPM007199 was issued pursuant to ARS § 41-2534.

The Arizona Department of Forestry and Fire Management (DFFM) issued the Solicitation on 09/19/2025 through the Arizona Procurement Portal (APP) to 1,004 prospective Suppliers registered for the Commodity codes: 56111509, Modular Technical Office Packages; 056111503, Modular Executive Office Packages; 056111505, Modular Managerial Office Packages;

056111507, Modular Staff Office Packages; 056111509, Modular Technical Office Packages;

056111511, Modular Clerical Office Packages; and, 056111514, Modular Counter Office Packages. The list of invited suppliers, including small businesses, are detailed in Exhibit A:

BPM007199, Invited Suppliers List. Solicitation Amendment No. 1 was issued on 09/24/2025 to respond to a question received pertaining to window size and window bars. The solicitation closed on 09/29/2025 at 3:00:00 PM local Arizona time and DFFM received two (2) proposals electronically via APP from the following Offerors:

• All Star Storage & Container Sales, LLC

• Phoenix Contracting

Initial Evaluation was conducted on 10/02/2025 in accordance with A.A.C. R2-7-C316. The committee evaluated the offers with max points of 1000. In accordance with A.A.C. R2-7-C313, Clarifications were requested from two (2) Offerors on 10/02/2025 regarding the scope of work requirements and warranty coverages. Clarification responses were received on 10/03/2025. The evaluation committee reviewed the clarifications accordingly on 10/07/2025.

The proposals were evaluated based on the following criteria:

1. Lowest Responsive Price (340 maximum points)

2. Experience and Capacity (325 maximum points)

3. Method Of Approach (300 maximum points)

4. Preference Points (20 maximum points)

5. Terms and Condition, Exception Request (15 maximum points)

Description: Office Conex and Shade Structure

The consensus evaluation was concluded on 10/07/2025 with an award recommendation in accordance with A.A.C. R2-7-D303, Contract Award as follows:

1. DFFM has a need for an Office Conex and Shade Structure to support the needs of the agency.

3. Both offers received meet the requirements outlined in the solicitation.

6. Pricing is fair and reasonable based upon the award of the contract through adequate price competition, and is supported by relevant, historical price data.

DETERMINATION

In accordance with A.A.C. R2-7-D303, Contract Award, the Offer received from All Star Storage & Container Sales, LLC was reviewed based on the published evaluation criteria and it was determined that the Offer is responsive, responsible, and pricing is fair and reasonable based upon the award of the contract through adequate price competition, and is supported by relevant, historical price data. The scoring result of the consensus meeting is attached as Exhibit 1:

Evaluation Scoring Tool. Price comparison is attached as Exhibit 2: Pricing Comparison.

In accordance with A.A.C. R2-7-D303(B), the agency chief procurement officer shall award a contract to the small business determined to be most advantageous to the state in accordance with any evaluation factors identified in the request for quotation. Therefore, the evaluation committee recommends the following Contract Award and the undersigned Procurement Officer concurs:

Award the following vendor:

• All Star Storage & Container Sales, LLC

Questions regarding the outcome of this Solicitation or resultant contracts may be directed to the Procurement Officer on record for this Solicitation.

Description: Office Conex and Shade Structure

EFFECTIVE

This determination is effective and shall remain unless otherwise modified or revoked.

Ted Cooper

Chief Procurement Officer Department of Forestry and Fire Management Procurement Services

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1110 West Washington Street, Suite 500 ⬧ Phoenix, Arizona 85007 ⬧ Main: (602) 771-1400 ⬧ Fax: (602) 771-1421

10/2/2025 sent via email: meredith@allstarstoragecontainers.com

Meredith Bleak, Manager All Star Storage Containers 4938 South Pinal Dr Apache Junction, AZ 85120

Re: BPM007199, Office Conex and Shade Structure

Clarifications Request

Dear Meredith Bleak, The Department is in the process of evaluating your proposal to the above referenced solicitation and in accordance with Ariz. Admin. Code (A.A.C) § R2-7-C313, we are requesting additional clarifications to better understand your offer.

Scope of Work:

• Your proposal did not include several key items required in the Scope of Work. Please clarify that your bid includes all requirements of the Scope of Work such as electrical/conduit, insulation, light fixtures, etc.

Warranty:

• Your proposal indicates there is a ten (10) year prorated warranty on the canopy.

o Please clarify if the container is also covered by a warranty.

o Please outline how the prorated warranty is applied, including any coverage adjustments throughout the warranty period.

• Please provide a copy of the warranties offered.

Please provide your response to Suri Wall at swall@dffm.az.gov as soon as possible, but no later than 5 pm Arizona Time October 6, 2025. If you have any questions, please do not hesitate to contact Suri Wall, Senior Procurement Specialist via email at swall@dffm.az.gov or by phone at (623) 309-6720 or myself at tcooper@dffm.az.gov or by phone at (602) 448-3243.

Sincerely, Chief Procurement Officer Department of Forestry and Fire Management Procurement Services TC/sw mailto:swall@dffm.az.gov

Suri Wall <swall@dffm.az.gov>

Re: BPM007199, Clarifications Request, All-Star 1 message

Meredith Bleak <meredith@allstarstoragecontainers.com> Fri, Oct 3, 2025 at 2:24 PM To: Suri Wall <swall@dffm.az.gov>

Hi Suri, The canopy comes with a 10 year pro-rated warranty. For the containers and the modifications we do, we will absolutely build it to spec and don't issue the invoice for payment until the delivery & work has been signed off on by the customer. The office build for the project is made from a One-Trip container which is the newest type of container you can purchase. The container itself will be wind and water tight meaning no holes in the container and the door seals will seal tightly. The exterior modifications we add (windows, doors, outlets, etc) are welded into the frame using Core-Ten steel (the same steel the container is made out of). If for some reason you find that there's a gap in the weld, or a door/window doesn't work properly, we will be happy to come and fix it. We stand behind our work and want you to get what you pay for.

We don't offer any type of extended warranty so the inspection would need to take place at delivery. However, if a month or so after delivery we have a monsoon and you find out then that something leaked or didn't seal, we'd be happy to come and take a look.

Just as a reminder, our 40' office builds come with:

Wood Framing Insulation Drywall Electrical Package Flooring Trim work Interior Paint Exterior Paint Walk Door 4 Windows with Bars AC Unit

Your build will have the additional walls and then the upgraded AC/Heat unit (Terminal Heat Pump) that was mentioned in the bid.

Please let me know if you have any other questions or concerns. If you decide to move forward with the project, the next step for us would be to draw up a build sheet for the office container and have someone from your office approve all the modifications.

Meredith Bleak

On Thu, Oct 2, 2025 at 2:26 PM Suri Wall <swall@dffm.az.gov> wrote:

Hi Meredith, Please see the attached letter regarding your offer for the Conex and Shade Structure solicitation for DFFM. Please review and provide your response as soon as possible, but no later than Monday October 6, 2025 at 5:00 PM, Arizona Time. If you have any questions, please do not hesitate to reach out.

Thank you, Suri

Suri Wall Senior Procurement Specialist Department of Forestry and Fire Management

1110 W. Washington St., Suite 500 Phoenix, AZ 85007

Cell: 623.309.6720 dffm.az.gov https://www.google.com/maps/search/1110+W.+Washington+St.,+Suite+500+%C2%A0%C2%A0Phoenix,+AZ+85007?entry=gmail&source=g https://www.google.com/maps/search/1110+W.+Washington+St.,+Suite+500+%C2%A0%C2%A0Phoenix,+AZ+85007?entry=gmail&source=g http://dffm.az.gov/

1110 West Washington Street, Suite 500 ⬧ Phoenix, Arizona 85007 ⬧ Main: (602) 771-1400 ⬧ Fax: (602) 771-1421

10/2/2025 sent via email: Josh@phxcontracting.com

Josh Parsittie, Sales Director Phoenix Contracting 9915 Smarty Jones Dr.

Ruskin, FL 33573

Re: BPM007199, Office Conex and Shade Structure

Clarifications Request

Dear Josh Parsittie, The Department is in the process of evaluating your proposal to the above referenced solicitation and in accordance with Ariz. Admin. Code (A.A.C) § R2-7-C313, we are requesting additional clarifications to better understand your offer.

Warranty:

• Your proposal indicates there is a seven (7) year structure warranty on new containers.

o Please clarify if the Shade Structure is also covered by a warranty.

• Your proposal did not provide a description of what is not covered under the warranty.

o Please provide a copy of the warranties offered.

Sincerely, Chief Procurement Officer Department of Forestry and Fire Management Procurement Services TC/sw

Suri Wall <swall@dffm.az.gov>

Re: BPM007199, Clarifications Request, Phx Contracting 1 message

Josh Parsittie <josh@phxcontracting.com> Fri, Oct 3, 2025 at 11:55 AM To: Suri Wall <swall@dffm.az.gov>

Good afternoon, I have attached the breakdown of warranty coverage for the project. Please let me know if there are any other questions.

Thank you!

On Thu, Oct 2, 2025 at 5:26 PM Suri Wall <swall@dffm.az.gov> wrote:

Hi Josh, Please see the attached letter regarding your offer for the Conex and Shade Structure solicitation for DFFM. Please review and provide your response as soon as possible, but no later than Monday October 6, 2025 at 5:00 PM, Arizona Time. If you have any questions, please do not hesitate to reach out.

Thank you, Suri

Suri Wall Senior Procurement Specialist Department of Forestry and Fire Management

1110 W. Washington St., Suite 500 Phoenix, AZ 85007

Cell: 623.309.6720 dffm.az.gov

Warranty for conex shade structure BPM007199.pdf 88K mailto:swall@dffm.az.gov https://www.google.com/maps/search/1110+W.+Washington+St.,+Suite+500+%C2%A0%C2%A0Phoenix,+AZ+85007?entry=gmail&source=g https://www.google.com/maps/search/1110+W.+Washington+St.,+Suite+500+%C2%A0%C2%A0Phoenix,+AZ+85007?entry=gmail&source=g http://dffm.az.gov/ https://mail.google.com/mail/u/0/?ui=2&ik=ab70e46ac8&view=att&th=199ab6e6ecc30c1f&attid=0.1&disp=attd&realattid=f_mgb7e8dx0&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=ab70e46ac8&view=att&th=199ab6e6ecc30c1f&attid=0.1&disp=attd&realattid=f_mgb7e8dx0&safe=1&zw

WARRANTIES OFFERED FOR CONEX SHADE STRUCTURE GOODYEAR AZ # BPM007199

Office container built with new one trip box

7 year structural warranty.

Other products and materials inside office conex warrantied for 1 year.

Repainted conex boxes (owned by state of AZ)

Paint warranty for 1 year

Roll up door warranty 1 year

Conex shade canopy

7-year warranty

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BPM007199, RFQ Contract Award and Executive Summary

PROCUREMENT DETERMINATION

BPM007199, Award Determination and Evaluation

RFQ No. BPM006100, Evaluation Sign In Sheets, Signed

BPM007199, Clarifications Request, All Star

BPM007199, Clarifications Response, All-Star

BPM007199, Clarifications Request, Phx Contracting

BPM007199, Clarifications Response, Phx Contracting

Warranty for conex shade structure BPM007199

2-BPM007199__Attachment_1__Offer_and_Acceptance.pdf

BPM007199,Pricing Sheet.pdf

Items

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File details come from the government source that posted it. Updated Dec 8, 2025.