biddoc.pdf

SLCo SHE133298 Commercial Laundry

Maintenance & Repair - RFC

Sep 11th 2026, 10:00AM MDT - Oct 13th 2026, 1:00PM MDT

Table of Contents

Contents Page #

Project Details 3

1. Submission Requirements 6

1.1. Prerequisites 6

1.2. Requested Documents 6

1.3. Questions 7

1.4. Pricing 9

Project Details

Project SLCo SHE133298 Commercial Laundry Maintenance & Repair - RFC

Ref. # SLCo SHE133298 Commercial Laundry Maintenance & Repair - RFC

Type RFB

Description The County seeks a qualified service provider to perform quarterly scheduled and as-needed on-site preventative maintenance, repairs, and replacement parts at the Jail facilities. The resulting contract will require the Contractor to supply all necessary parts and labor. Off-site repairs may be permitted at the County’s discretion on a case-by-case basis.

Salt Lake County Jail operates multiple commercial laundry appliances and related devices (collectively referred to as “the equipment”) that are used daily to launder inmate clothing and linens. Contractor is to supply all necessary parts and labor, as authorized by the County through an issued Purchase Order (PO). The Jail consists of two facilities:

Adult Detention Center (ADC) – Metro Jail3415 South 900 West, South Salt Lake City, UT 84119

Oxbow Jail3148 South 1100 West, South Salt Lake City, UT 84119

Contractor is to provide on-site preventative maintenance, repair services, and replacement parts for the following equipment currently in use at both Jail locations (the pricing schedule is illustrative and not exhaustive):• One (1) Milnor washer• Five (5) UniMac washers• Eight (8) UniMac dryers• Two (2) Huebsch originator washers

The contracted quarterly preventative maintenance price shall include all normal labor and parts required to keep the equipment operational. During each preventative maintenance visit:• All authorized machines must be serviced during the same visit.• Contractor shall perform a full preventative maintenance inspection on each piece of equipment and complete minor adjustments and repairs as appropriate for each machine type. Preventative maintenance tasks include but are not limited to:o Cleaning and vacuumingo Oiling and lubricatingo Evaluating grease/ lube levels, drive belts, water inlets, discharge outlets, vents, air switches, cyclone, window/door seals, and overall operational conditiono Checking bolts, screws, weld points for loosening or wearo Perform minor repairs identified during inspection

Equipment replacement is outside the scope of this contract and will be procured in a competitive solicitation process separately under County policy. This contract does not prevent the Contractor from bidding on replacement equipment and does not grant any preference or advantage in such solicitations.

In the event equipment is replaced, preventative maintenance shall not be performed or billed during the warranty period unless authorized or requested by the County, the warranty requires preventative maintenance, or the work is outside the warranty scope and will not void the warranty.

Open Date Sep 11th 2026, 10:00AM MDT

Questions Due Date Oct 6th 2026, 1:00PM MDT

Close Date Oct 13th 2026, 1:00PM MDT

Project Owner Aaron Stone

Events

Event Name

Duration Description

Open Date

Sep 11th 2026, 10:00AM

MDT

Posting date for the Opportunity

Pre-bid Site Visit

Oct 2nd 2026, 10:00AM

MDT - Oct 2nd 2026, 11:00AM

MDT

A pre-bid site visit will be held on October 2nd, 2026, 10:00am. Bidders should RSVP by sending an invitation request via email to Serena Briggs at SerBriggs@saltlakecounty.gov. Attendance is not mandatory, but it shall be the sole responsibility of the bidder to attend this conference. Bidders not attending do so at their own risk. The written questions submitted, along with any other additional information pertaining to the clarification of specifications, will be discussed in detail at this conference. Bidders shall thoroughly familiarize themselves with this solicitation document including specifications prior to attending the conference. Verbal statements or information given at a site visit is not binding on the bidder or the County unless released in a bid amendment.The jail access pass application must be completed and emailed to phansen@saltlakecounty.gov and morley@saltlakecounty.gov at least 3 days prior to the prebid conference and must be approved before entering the jail.

Questions Due Date

Oct 6th 2026, 1:00PM

MDT

Deadline to submit Questions

Close Date

Oct 13th 2026, 1:00PM

MDT

Deadline for Submissions

1. Submission Requirements

1.1 Prerequisites

1.1.1 Bidder must review the Terms and Conditions listed in the Supporting Documentation area and agree to all terms and Conditions. [Required] [Single Choice]

(Yes) / (No)

1.1.2 Bidder must review the specification requirements listed in the Supporting Documentation area and agree at a minimum to meet all required specifications.

[Required] [Single Choice]

(Yes) / (No)

1.2 Requested Documents

1.2.1 Contract Signature Page (RFC Bidder Cover Summary) [Required] [PDF]

(Vendor file uploads)

1.2.2 Request for Protected Record [Optional] [PDF]

(Vendor file uploads)

1.2.3 Preference System [Optional] [PDF]

(Vendor file uploads)

1.2.4 Specifications [Required] [PDF]

1.3 Questions

1.3.1 Bidder will meet the insurance requirements as per the insurance section in the General Requirements. [Required] [Single Choice]

(Yes) / (No)

1.3.2 Payment Upon Acceptance: Bidder agrees that payment will be made after completion of delivery and signed acceptance by the County. [Required] [Single Choice]

(Yes) / (No)

1.3.3 Is the Bidder registered with the Utah Department of Commerce to do business in the State of Utah? [Required] [Single Choice]

(Yes) / (No)

1.3.4 Warranty: Bidder understands the price bid must include a warranty that covers all parts and labor for a period of at least one (1) year. Refer to T&C #2. Respond with any additional warranty months Bidder offers. [Required] [Text]

(Vendor text input)

1.3.5 Auditing: The Bidder agrees, at no additional cost, to make available to Salt Lake County all records, published price lists and invoices relative to this contract. Information to assist Salt Lake County personnel in performing periodic audits and price checks will be provided during regular business hours. [Required] [Single Choice]

(Yes) / (No)

1.3.6 Price De-Escalation: Bidder agrees the County will be given the immediate benefit of any decrease in the market, or allowable discount. [Required] [Single Choice]

(Yes) / (No)

1.3.7 Supplier/Vendor Management: Awarded Bidder will be sent an invitation from our supplier management portal, Payment Works, to input their company information and get set up as a Vendor with Salt Lake County. [Required] [Single Choice]

(Yes) / (No)

1.3.8 Partial Bid Not Allowed: Bidder understands that submission of a partial listing of items on the bid schedule may result in your bid being deemed non-responsive.

[Required] [Single Choice]

(Yes) / (No)

1.3.9 Bidder agrees to comply with the County's environmental compliance statement and non-debarment certification. [Required] [Single Choice]

(Yes) / (No)

1.3.10 Price Escalation Maximum: The price(s) proposed must be guaranteed for 24 months and any request for price adjustment must be for an equal guarantee period. A request for a price increase must include sufficient documentation supporting the request.

Justification for a price increase should be linked to an independent index or indicator not controlled by either the County or the Proposer and cannot exceed 5% annually. The County may reject or accept price escalation in its sole discretion. [Required] [Single Choice]

(Yes) / (No)

1.3.11 Declared Emergency: This contract may be used during a declared emergency.

Please provide a 24 X 7 contact name and phone number. [Required] [Text]

(Vendor text input)

1.4 Pricing

1.4.1 Pricing Sheet [Required] [PDF]