BidderResponseAttachC2.docx

ATTACHMENT C2 - BIDDER RESPONSE TEMPLATE

TECHNICAL AND MANAGEMENT RESPONSE (scored)

RFQ NO. 27-DCYF-PPS-009

Family Resource Center Case Closure Pilot

Responses will only be evaluated on the basis of the information provided in the Bidders’ Proposals. Bidders are not to assume that the evaluators know anything about the Bidder or its proposed solution. Therefore, it is important that the response be clear, explanatory, and complete so that the evaluation team can adequately understand all aspects of the Proposal. Failure of a Bidder to provide such may result in fewer points being awarded.

Instructions: Bidders must complete this template and attach to their emailed RFQ Response. Please thoroughly read all instructions in the RFQ before completing. Bidder may provide additional documentation as an additional attachment with specific references included in this form.

Bidder Information:

Business Name:

Project Approach/Methodology – Describe your approach for providing voluntary, family-driven, strengths-based, and culturally responsive services to families referred by DCYF.

Include:

· How families will be engaged

· Support families identified needs and goals

· The service population you currently serve

· Any limitations on who can receive services and supports 15 points

Work Plan – Describe how you will carry out the FRC SOW, including receiving referrals, family engagement, strengths and needs assessment, service navigation, warm handoffs, follow-up, and transition from services. Include how you will meet required timelines.

Describe how your organization will coordinate with community-based, Tribal, and other culturally specific resources when identified by the family and appropriate to the family’s needs.

The Bidder may also present any creative approaches that might be appropriate and may provide any pertinent supporting documentation.

15 points

Outcomes and Performance Measurement – Describe how your organization will track family participation, service connections, progress, and outcomes, meet DCYF reporting requirements, and use the information to improve services.

10 points

Project Team Structure/Internal Controls – Describe your proposed project team, including the Program Supervisor, Family Advocate(s), and any subcontractors, if applicable, and who will have overall responsibility for the contract.

Include an organizational chart showing lines of authority to the next senior level of management. Identify who within the team will have prime responsibility and final authority for contract implementation and service delivery.

7 points

Staff Qualifications– Identify key staff, including any subcontractors, who will support this contract and briefly describe their roles, qualifications, and experience relevant to working with children and families. Include resumes for key staff.

Provide the name of at least one staff member who will manage the activities, including the planning, implementation, analysis, and dissemination of information.

10 points

Services & Supports Provided – Please indicate whether your organization currently provides each of the following services or supports. If yes, describe how the services or support is provided and whether it is provided directly, through a subcontractor, or through referral partnership.

· Concrete goods/basic needs support

· Motivational Interviewing (MI) 10 points

Tribal Relationships and Collaboration- Describe your organization’s experience developing and maintaining respectful relationships and working with local Nations, Tribal programs, and Native serving organizations, as applicable to your service area. Comment by Lopez, Susana (DCYF): @Squally-Janzen, Shannel (DCYF) , Carla Lopez can you take a look at this piece Include:

· Existing relationships or partnerships relevant to the proposed service area

· How family choice and consent would guide whether Tribal affiliation is discussed, shared, or used to make a referral 10 points

Implementation Readiness- Describe your organization’s readiness to begin implementation in January 2027, including staffing, training, data/reporting capacity, and ability to participate in DCYF onboarding and referral pathway training before services begin.

Include any additional relationship-building, partnership development, or community engagement that would be needed before implementation in your proposed service area.

8 points

Other Relevant Experience – Indicate other relevant experience that demonstrates the qualifications of the Bidder, and any subcontractors, for the performance of the potential contract. Comment by Lopez, Susana (DCYF): Do we need this question?

This may include experience providing voluntary prevention or family support services; building trusted community partnerships; serving families who may be hesitant to engage with government systems; or working with Tribal, culturally specific, rural, or historically underserved communities.

5 points

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