BidderResponseAttachC2.docx
DOCX document 36 KB Posted
- Solicitation number
- 25-DCYF-EL-006
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This document is a Bidder Response Template for RFP 25-DCYF-EL-006 Comprehensive Technical Assistance Services - Child Care Grants issued by the Washington State Department of Children, Youth, and Families (DCYF). The RFP seeks to provide comprehensive technical assistance, support, and other assistance to Child Care Providers before, during, and after the Grant application process for multiple ongoing grants and incentives from the State. The RFP covers services to be provided across multiple jurisdictions in Washington, including Franklin, Grant, Grays Harbor, Chelan, Yakima, and other counties. The RFP requires the submission of a Technical Proposal addressing project approach, work plan, early learning system coordination, project schedule, outcomes and performance measurement, and deliverables. The Management Proposal must address project team structure, interpretation and translation services, technical assistance experience, grant application experience, data systems, staff qualifications, and other relevant experience.
The contract will have an initial term with the possibility of renewal. Pricing terms, set asides, and funding sources are not explicitly stated in the document. The RFP is focused on selecting a qualified vendor to provide the required technical assistance services to child care providers across the state of Washington.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment A Sample Contract Ref Doc.xlsx | XLSX spreadsheet | |
| BidderResponseAttachC1.docx | DOCX document | |
| 25-DCYF-EL-006 Amendment 1.pdf | ||
| 25-DCYF-EL-006 Amendment 2.pdf | ||
| 25-DCYF-EL-006 Amendment 3.pdf | ||
| Attachment A Sample Contract.pdf | ||
| 25-DCYF-EL-006 RFP.pdf | ||
| Attachment B Bidder Cert and Assurances.pdf | ||
| Attachment B.1 Small Business Self Cert.docx | DOCX document | |
| BidderResponseAttachC3.xlsx | XLSX spreadsheet | |
| 25-DCYF-EL-006 Amendment 4.pdf |
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Text version
ATTACHMENT C2 - BIDDER RESPONSE TEMPLATE
TECHNICAL AND MANAGEMENT RESPONSE (scored)
RFP 25-DCYF-EL-006
Comprehensive Technical Assistance Services – Child Care Grants
Responses will only be evaluated on the basis of the information provided in the Bidders’ Proposals. Bidders are not to assume that the evaluators know anything about the Bidder or its proposed solution. Therefore, it is important that the response be clear, explanatory, and complete so that the evaluation team can adequately understand all aspects of the Proposal. Failure of a Bidder to provide such may result in fewer points being awarded.
Instructions: Bidders must complete this template and attach to their emailed RFP Response. Please thoroughly read all instructions in the RFP before completing. Bidder may provide additional documentation as an additional attachment with specific references included in this form.
Bidder Information:
Business Name:
| A. Technical Proposal: |
| 40 points |
| 1. Project Approach/Methodology – Please describe how your organization will approach the described work (please be sure to address staffing, ensuring services are offered, understanding the grant application, requirements, terms and conditions, providing assistance to the child care provider community including language support). Please describe how your organization would include a racial equity and social justice lens to the planned approach. |
| 10 points |
| 2. Work Plan – Please include a work plan that includes key milestones you have identified, along with accompanying details as to how you will accomplish the work described in RFP. |
| 5 points |
| 3. Explain how the organization will work within the established early learning system and ensure there is no duplication of effort. |
| 5 points |
4. Project Schedule – Include a project schedule indicating when the elements of the work will be completed and when deliverables, if any, will be provided.
For reference:
· DCYF Complex Needs Fund applications are expected to open each fall, and DCYF Early Childhood Equity Grants are expected to open each spring. Early Learning Facilities (ELF) grant applications open in the fall of odd years.
· Grant monitoring efforts begin after awards are disbursed, and receipt reviews are launched after the spend period ends for each grant.
· Support to meet grant application and grantee requirements is ongoing.
· Translation and interpretation services for all grant activities and documents as needed.
10 points
| 5. Outcomes and Performance Measurement – Describe the impacts/outcomes the Bidders propose to achieve as a result of delivery of these services including how these outcomes would be monitored, measured and reported to DCYF. |
| 5 points |
6. Deliverables – Fully describe deliverables to be submitted under the proposed contract. The proposed contract will, at minimum, require a Monthly Activity Report that has two components.
a. A narrative that includes:
| • | A description of translation services, and a copy of any documents translated. |
| • | A description of interpretation services including number of people served and languages supported. |
| • | A description of technical assistance provided. |
| • | A description of successes, challenges, trends and recommendations for other grant support. |
b. Data that includes:
| • | A completed Technical Assistance report with a template provided by DCYF |
| • | Data elements: STARS ID, Facility/Provider ID, Name of Provider, Name of Business, Provider Type, Provider Role, Requested Language, Phone Number, Email, County, Zip Code, Date of TA Request, Which Grant TA is being requested for, TA Delivery Method (in-person, virtual), Type of TA requested (group, 1:1), Date of TA Delivery, Referral Method (Self, DCYF or Contractor), Name of TA Professional, Contact Time, Number of Contact Attempts, Interpretation Provided, Interpretation Language, Notes, |
| • | Summary containing the following data points: |
| i. | Number of unique providers served, by provider type |
| ii. | Hours of TA delivered, by TA delivery method/type and provider type |
| iii. | Totals of languages served, by provider type |
5 points
| B. Management Proposal: |
| 30 points |
| 1. Project Team Structure/Internal Controls – Provide a description of the proposed project team structure and internal controls to be used during the course of the project, including any subcontractors. Provide an organizational chart of your firms indicating lines of authority for personnel involved in performance of this potential contract and relationships of this staff to other programs or functions of the firm. This chart must also show lines of authority to the next senior level of management. Include who within the firm will have prime responsibility and final authority of the work. |
| 5 points |
| 2. What experience does your organization have in offering interpretation services? And in what languages? |
| 2.5 points |
| 3. What experience does your organization have in offering translation services? And in what languages? |
| 2.5 points |
| 4. Please describe what credentials and methods you use in order to evaluate interpreters and translators. |
| 2.5 points |
| 5. What experience does your organization have in offering technical assistance and other services to child care providers or other caregivers in your community(ies) including the ability to deliver services across the state in-person, telephonically, electronically through email or virtual meeting platforms for 1:1 and group sessions? |
| 4 points |
| 6. Please describe any experience your organization has in completing and/or submitting grant applications, whether electronic or paper. |
| 1 points |
| 7. Please describe any experience your organization has with data systems, as well as learning to navigate new technology systems. |
| 2.5 points |
| 8. Staff Qualifications/Experience – Identify staff, including subcontractors, who will be assigned to the potential contract, indicating the responsibilities and qualifications of such personnel, and include the amount of time each will be assigned to the project. Provide resumes’ for the named staff, which include information on the individual’s particular skills related to this project, education, experience, significant accomplishments and any other pertinent information. The Bidder must commit that staff identified in its proposal will actually perform the assigned work. Any staff substitution must have the prior approval of DCYF. |
| 5 points |
| 9. Other Relevant Experience – Indicate other relevant experience that indicates the qualifications of the Bidder, and any subcontractors, for the performance of the potential contract. |
| 5 points |
Page 1 of 2 RFP 25-DCYF-EL-006 Administrative Requirements
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