BidderAcknowledgementForm.pdf

This is a Bidder Acknowledgement Form issued by the City of Wheat Ridge for an Invitation to Bid (ITB) project, though the associated contract opportunity documents reference Santa Rosa County, Florida's procurement for the South Santa Rosa County Sports Complex construction project. The project encompasses a comprehensive multi-phase recreational development at Pensacola State College Gulf Breeze Campus, involving extensive site work including excavation of 17,110 cubic yards, embankment of 8,505 cubic yards, and installation of sports infrastructure such as two Urban Soccer Park options with Pro Base 50'x80' soccer fields, futsal goals, LED lighting, chain link fencing, parking facilities, stormwater management systems, landscape elements, and a concession/restroom/storage building. A mandatory pre-bid meeting is scheduled for September 15, 2025, at 10:00 a.m. at the Santa Rosa County Economic Development Office, 6491 Caroline Street, Suite 4, Milton, Florida 32570. Questions must be submitted through the procurement portal by September 25, 2025, at 3:00 p.m., with sealed bids due electronically through the procurement portal by 10:00 a.m. on October 6, 2025, followed by public bid opening via Teams. The project is divided into two phases: a Base Bid with a 300-day timeline and a Bid Alternate with a 180-day timeline.

The project includes liquidated damages of $3,813 per calendar day for delays and a 365-day landscape establishment period with specific maintenance requirements. Santa Rosa County encourages participation from small businesses, minority/women-owned businesses, and disadvantaged business enterprises, with explicit nondiscrimination commitments based on race, color, religion, national origin, disability, sex, or age. The Bidder Acknowledgement Form requires submission of Federal ID/DUNS Number, company information, authorized signature, acknowledgment of all addenda, and payment method preference (VISA or ACH). Bidders must certify they have read all documents thoroughly, will fulfill obligations per scope of work and specifications, and are submitting without collusion; submission of multiple bids will result in disqualification. The form must be completed and submitted with the bid or the bidder will be deemed non-responsive and non-responsible, and therefore disqualified. The county reserves the right to waive bid irregularities, reject any or all bids for documented reasons, and award to the bid deemed most beneficial to Santa Rosa County. Procurement inquiries should be directed to Whitney Mugford-Smith, Procurement Manager, at wmsmith@wheatridge.gov or 303-235-2811.