Bidder_s Conference eRFP DPH0000259.pdf

GEORGIA DEPARTMENT OF PUBLIC HEALTH

Event Name: Breast Pumps, Accessories, Supplies, and Services

Electronic Request for Proposal (“eRFP”)

Bidder’s Conference eRFP (Event) Number: 40500-DPH0000259 Date: Friday, February 6 , 2026 Arnaz Fanning, Issuing Officer

Agenda

• Introductions

• Meeting Rules and Format

• Purpose of this meeting

• Project Overview: Breast Pumps, Accessories, Supplies and Services

• Schedule of Events

• Highlight key attachments to be returned with the Supplier’s Response

Attachment E – Mandatory Response Worksheet

Attachment F – Mandatory Scored Response Worksheet

Attachment G – Additional Scored Response Worksheet

Attachment H – Cost Worksheet

• Reminders

• Questions

Introductions Procurement and Contracts Team

Office of Procurement & Contracting Services Arnaz Fanning, Issuing Officer, Procurement Specialist

Raquel McBean, Sr. Contracts and Procurement Specialist

Program Team Members

• Latoya Osmani, WIC State Director

• Debra Chapman, WIC Fiscal Director

• Angela Hammond-Damon, WIC Deputy Director

• Shlonda B. Smith, WIC Breastfeeding Program Manager

• Todd Stormant, WIC Nutrition Operations/Education Manager

• Micah Manu, WIC Policy & Program Compliance Manager

• LaiSha Buck, WIC Nutrition Program Specialist

• Caroline Powers, WIC Senior Analyst

• Candance Tucker, WIC Farmers Market Program Specialist

Suppliers:

Please place in the Chat:

Your Name & the Company You Represent

Meeting Rules and Format

• All communications should be with the Issuing Officer (Arnaz Fanning) regarding this solicitation.

• All questions regarding this solicitation will be directed to the Issuing Officer at Arnaz.fanning@dph.ga.gov

• We ask Suppliers not to communicate with DPH staff regarding this Sourcing Event.

• The State will make an attempt to answer all questions during this conference. However, responses may be deferred and provided during the Q&A period and responses will be posted to PeopleSoft and the Georgia Procurement Registry (GPR).

• If you have any questions during this meeting, please provide them in the chat as it is being monitored. Please include your name and the supplier you represent.

Purpose

• To provide a general overview of the eRFP, and to provide instructions for entering proposals in the PeopleSoft procurement tool.

• This conference is Not Mandatory. Attendance for this session is not a requirement for submitting a proposal.

• The information in this presentation will be recorded and will be uploaded as a reference.

Breast Pumps, Accessories, Supplies and Services Bidders Conference

Shlonda Smith, MS, IBCLC WIC Breastfeeding Program Manager

Special Supplemental Nutrition Program for Women, Infants, and Children (WIC)

Who We Are and Who We Serve

159 Counties 17 Health Districts 1 Contract Agency 181 Clinics 4 Mobile Units 246,278 WIC Participants (Dec 2025 Closeout)

Breastfeeding: A Priority in the Georgia WIC Program

The Georgia Department of Public Health’s Special Supplemental Nutrition Program for Women, Infants, and Children, referred to as the “Georgia WIC Program” provides education with anticipatory guidance to prenatal and postpartum participants about breastfeeding while encouraging WIC participants to breastfeed as long as possible meeting or exceeding their goals.

Georgia WIC Participants are strongly encouraged to breastfeed their infants unless there is a medical reason not to. Therefore, all WIC staff are trained to promote breastfeeding and provide necessary support for participants to be successful in meeting their breastfeeding goals.

Project Overview: Breast Pumps, Accessories, Supplies and Services

Georgia WIC ensures that breastfeeding support is provided to its participants through the Peer Counselor Program, the WIC Buddy Program and the statewide management of centralized Breast Pump, supplies and accessory access.

Breast pumps, supplies, and accessories facilitate the initiation or continuation of breastfeeding for WIC participants. Thereby supporting WIC’s mission to increase the number of WIC participants who chose to meet or exceed their breastfeeding goals and breastfeed for as much as they can for as long as they can.

Titanium Level Customer Service

Georgia WIC focuses on Titanium level customer service to support lactating WIC participants.

Schedule of Events TimeDateDescription

N/AAs Published on the Georgia Procurement RegistryRelease of eRFP

Bidders/Offerors’ Conference Location:

Virtual Platform:

Attendance is: Optional

5:00 p.m. ETFebruary 11, 2026 Supplier Q&A Deadline for written questions sent via email to the Issuing Officer referenced in Section 1.5.

5:00 p.m. ETFebruary 20, 2026 DPH Q&A Response Deadline to Written Questions sent via email to the Issuing Officer referenced in Section 1.5

3:00 p.m. ETMarch 2, 2026Proposals Due/Close Date and Time

Highlighted Attachments

Attachment A – List of attachments to be returned with Supplier’s Response

Supplier should return the attachments below with their proposal.

Please use Attachment J (Supplier Q&A Template) when submitting questions in response to this proposal.

• Attachment D – State Entity Contract (if redline exceptions to Terms and Conditions)

• Attachment E – Mandatory Response Worksheet

• Attachment F – Mandatory Scored Response Worksheet

• Attachment G – Additional Scored Response Worksheet

• Attachment H – Cost Worksheet

• Attachment I – Supplier Responsibility Questionnaire

• Attachment K – Tax Compliance Form

• Attachment L – Sample Trade Secret Affidavit (if applicable)

Mandatory Response Worksheet - Attachment E The Supplier must mark “Yes” and respond accordingly to each question in the Mandatory Response Questions in PeopleSoft.

Mandatory Scored Response Worksheet - Attachment F The Supplier must provide a narrative response and submit any supporting documentation for each requirement in the Mandatory Scored Response Worksheet.

5.

Describe in detail Supplier's Communication Plan. Include detail on how information will be disseminated to Georgia WIC (e.g., product recalls, sales/specials, product changes or discontinuations, key personnel changes, etc.). Suppliers must submit a sample Communication Plan with their response.

Attachment Naming Convention: Supplier Name, Communication Plan.

See Attachment C SOW, Section E, Communication Plan

<Response>

Additional Scored Response Worksheet - Attachment G The Supplier must provide a narrative response and submit any supporting documentation for each requirement in the Additional Scored Response Worksheet.

Describe in detail step-by-step description of your reconditioning/refurbishment process (e.g., sterilization, replacement of internal parts, motor testing).

Suppliers must submit supporting documentation with their response. The Supplier must use the Attachment Naming Convention: Supplier Name, Reconditioned/Refurbished Products.

See Attachment C Specific Contractor Responsibilities Paragraph M, Certified Reconditioned/Refurbished Products

<Response>

Cost Worksheet - Attachment H The Supplier must provide all costs in the worksheet. The Cost Worksheet contains formulas that will automatically calculate enter costs. Suppliers should input Manufacturer/Brand Name, Model or Item Number in the areas identified on the worksheet. Supplier must submit the Cost Worksheet in the original excel format.

Technical Assistance

For technical issues and assistance, please contact the Team Georgia Marketplace:

Help Desk at 404-657-6000 procurementhelp@doas.ga.gov

Reminders

• Please review all the solicitation attachments thoroughly and ask any questions early.

• Direct all communications to the Issuing Officer.

• Supplier written questions due by February 11, 2026, by 5:00 p.m. EST

• DPH responses to written questions will be posted by February 20, 2026, by 5:00 p.m. EST to the GPR

• Proposals Due Date: March 2, 2026, 3:00 p.m. EST

• Submit your bid response early.

Questions