BidAmendment2 T2905 Fingerprint Services 101618.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

October 18, 2018

To: All Interested Vendors {Bidders}

Re: Bid Solicitation #: 19DPP00298 Bid Solicitation: T2905 - Fingerprint Services: Live Scan Noncriminal Various State Agencies

Original Quote Submission Due Date: October 17, 2018 (2:00 pm. Eastern Time) Revised Quote Submission Due Date: November 2, 2018 (2:00 p.m. Eastern Time)

Bid Amendment #02

The following constitutes Bid Amendment #02 to the above referenced Bid Solicitation:

· This Bid Amendment extends the Quote Submission Due Date from Friday, October 26, 2018 to Friday, November 2, 2018.

· This Bid Amendment includes answers to questions.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #19DPP00298 T2905 - Fingerprint Services: Live Scan Noncriminal Various State Agencies

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Note: This question has been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

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The State will review all responsive Quotes as submitted. Quotes will be evaluated based on the requirements set forth in the Blanket P.O.

The documentation is available at the T2905 NOA legacy site, the URL is as follows:

https://www.state.nj.us/treasury/purchase/noa/contracts/t2905_13-x-22879.shtml

Or by following these steps:

Go to: www.njstart.gov Select “Contract & Bid Search” Select “Contracts/Blankets” Under “Contract/Blanket Description” type in (T2905), Click “Find It” The current Blanket P.O’s will appear under “Results.”

Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

At least one printer per site must be available to fulfil the hard card requirements set forth in 3.1.1.1.G.

Each live scan device's PCN range can handle up to 999,999 records before a new device ID is assigned.

Currently, daily applicant records are throttled at a rate of 100 records per 1/2 hour. The throttling schedule is subject to change.

Currently, there are approximately 3,500,000 archived applicant fingerprints occupying approximately 4,900 GB of storage.

Yes, as long as all other requirements of the Blanket P.O. are met by the Prime Vendor {Contractor}. Please refer to Section 4.4.1.3 of the Bid Solicitation, Subcontractor Utilization Plan.

Yes, the NJSP is also open to different alternative methods within the scope of the Bid Solicitation?

B. Do current locations meet the 20 mile requirement?

A: There are currently 18 fingerprinting locations.

B: Yes.

There are currently 27 live scans deployed at 18 fingerprint locations in NJ and 10 Agency-Owned live scans at 9 agency sites.

B. Are multipurpose locations that offer products, but no services excluded as well?

A: The State considers a multipurpose location as any location that offers products or services not specifically defined within this Bid Solicitation.

B: The State requires all Vendor {Contractor} locations to provide the services as defined within the Bid Solicitation.

B. Are applicants beyond 10 mile radius of state border prohibited from utilizing in-state live scan devices?

A: The 10 mile out-of-state radius is based on the NJ state borders and is not included the 20 mile radius requirements under 3.5 A.

B: Applicants beyond the 10 mile radius of NJ state borders are not prohibited from utilizing in-state live scan devices and may do so if desired.

The Contractor shall not utilize more than one subcontractor to operate its fingerprint locations.

At a minimum, the Regional Supervisor will oversee the fingerprinting service operations at all fingerprinting locations within an assigned geographical region (North or South) to ensure compliance with this Blanket P.O.

The State does not consider the services required by this Bid Solicitation to be driven by any seasonal fluctuations. Section 3.3 - Applicant Scheduling details the requirement and tools (i.e. Call Center, On-Line, etc.) necessary for managing applicant scheduling. Proper Vendor {Contractor} scheduling management will minimize any fluctuations in applicant traffic.

Yes, new or used equipment is allowable as long as it meets requirements.

B. How many devices are located at each of these locations?

A: There are currently 10 Agency-Owned live scans at 9 different sites.

B: Division of Gaming Enforcement - 2 live scans, Waterfront Commission - 1 live scan, several private security firms - 7 live scans.

This Bid Solicitation is issued by the Procurement Bureau, Division of Purchase and Property (Division), Department of the Treasury on behalf of the Department of Law and Public Safety, Division of State Police (NJSP). The purpose of this Bid Solicitation is to solicit Quotes for a Vendor {Contractor} to provide electronic fingerprinting services for State, local, and private agencies. The Terms and Conditions, as set by the State of New Jersey, are detailed in Section 9.0 of this Bid Solicitation.

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