Bid_Response_2.pdf

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Attached to
REFRIGERANT GAS SERVICES - Bid #26-0063
Solicitation number
26-0063
Issued by
Sarasota County, Florida

About this file

This is a bid response form for Refrigerant Gas Services (Bid #26-0063) issued by the School Board of Sarasota County, Florida. The procurement seeks an EPA-certified refrigerant reclaimer with a minimum of three years of verifiable experience to provide refrigerant recovery, reclamation, cleaning, and disposal services across 52 school locations and administrative facilities. Services must cover multiple refrigerant types including R-22, 134-A, 410-A, and R-454B, with pricing provided on a per-pound basis for cylinder sizes of 30 pounds, 50 pounds, and 125 pounds. The solicitation requires hourly labor rates for both standard and non-standard working hours. Written questions are due by November 24, 2025, with bid submissions required by December 9, 2025 at 1:00 p.m. EST via VendorLink. Recommended awards are scheduled for posting on January 13, 2026, with School Board action on January 20, 2026. The contract term is one year from School Board approval with two additional one-year renewal options. Contractors must provide 24-hour emergency contact information and respond to emergency calls within two hours, with quotation responses required within 48 hours of notification.

Pricing must include a maximum 25% markup on refrigerant purchases over wholesale prices, 10% markup on materials and rental equipment, and 10% markup on subcontracted services. Bidders may self-identify as Small Business Enterprises under Florida Statute 288.703(1) or as Minority Business Enterprises certified by the State of Florida, including African American, Asian American, Woman Owned, Hispanic American, or Native American-owned categories. Contractors must submit three commercial references and comply with OSHA and EPA regulations, maintain comprehensive liability insurance, and complete background screenings under the Jessica Lunsford Act. The contract operates on an as-needed basis with no guaranteed minimum purchase volumes, and includes disaster response provisions requiring contractors to prioritize goods and services to the School Board and other government entities during emergencies. The bid response form requires respondents to execute two affidavits: one certifying non-use of coercion for labor and services under Florida Statute 287.06(13), and another affirming the company is not owned or controlled by a foreign country of concern under Florida Statute 287.138.

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Respondent Vendor Name: ____________________________________________________

Vendor FEIN: __________________________________

Vendor's Authorized Representative Name and Title: __________________________________

Address: ______________________________________________________________________

City: ____________________________ State: _____________ ZIP: _____________________

Phone Number: _____________________________________________

Email Address: ______________________________________________

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Sarasota County School Board is a governmental entity for purposes of this statute.

As the person authorized to sign on behalf of Respondent, I certify that the company identified does not:

• Use or threaten to use physical force against any person;

• Restrain, isolate, or confine or threaten to restrain, isolate, or confine any person without lawful authority and against her or his will;

• Use lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined;

• Destroy, conceal, remove, confiscate, withhold, or possess any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person;

• Cause or threaten to cause financial harm to any person;

• Entice or lure any person by fraud or deceit; or

• Provide a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to any person for the purpose of exploitation of that person.

Under penalties of perjury, I declare that I have read the foregoing document and that the facts stated in it are true.

By: __________________________________________________________________________

AUTHORIZED SIGNATURE

Print Name and Title: ________________________________________ Date: ___________________

STATE OF ________________

COUNTY OF ______________

The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization this ______ day of ______________, 202_, by ____________________________________, who is personally known ___ or produced ___________________________ as Identification.

Notary Public Print Name:

My Commission Expires:

General Counsel Approved 04 24 24

THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

REFRIGERANT GAS SERVICES - BID #26-0063

ATTACHMENT E

State of Florida

Affidavit Regarding the Use of Coercion for Labor and Services

#30889369v1

State of Florida Affidavit Regarding the Use of Companies Owned or Controlled by a Foreign Country of Concern

Respondent Vendor Name:

Vendor FEIN:

Vendor's Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: ____________________________ State: ______________ ZIP: _____________________

Phone Number: _____________________________________________

Email Address:

Section 287.138, Florida Statutes prohibits governmental entities from entering into contracts with companies owned or controlled by a foreign country of concern, meaning the People’s Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People’s Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolás Maduro, or the Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign country of concern. It requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity is not owned or controlled by a foreign country of concern. The School Board of Sarasota County is a governmental entity for purposes of this statute.

As the person authorized to sign on behalf of Respondent, I certify that the company identified:

• Is not owned by the government of a foreign country of concern.

• The government of a foreign country of concern does not have controlling interest in the company.

• The company is not organized under the laws of or has its principal place of business in a foreign country of concern.

Under penalties of perjury, I declare that I have read the foregoing document and that the facts stated in it are true.

By: __________________________________________________________________________

AUTHORIZED SIGNATURE

Print Name and Title: ____________________________________ Date: ___________________

STATE OF ________________

COUNTY OF ______________

The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization this ______ day of ______________, 202_, by ____________________________________, who is personally known ___ or produced ___________________________ as Identification.

Notary Public Print Name:

My Commission Expires: ___________

THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

REFRIGERANT GAS SERVICES - BID #26-0063

ATTACHMENT F

E. Use of Coercion for Labor and Services Affidavit for Nongovernmental Entities
F. Use of Companies owned or Controlled by a Foreign Country of Concern Affidavit for Nongovernmental Entities

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