RefrigerantGasSrvs26-0063_BF_REVISED_Protected.xlsx

This is a bid form for refrigerant gas services issued by The School Board of Sarasota County, Florida under Bid #26-0063. The solicitation seeks to establish firm fixed pricing for the recovery, reclamation, cleaning, return, and disposal of multiple refrigerant types including R-22, 134-A, 410-A, and R-454B, as well as other unlisted refrigerants on a per-pound basis. The bid form also includes pricing for initial purchase and swapping of empty cylinders in 30-pound, 50-pound, and 125-pound capacities, with associated core fees. The vendor must provide all labor, fuel, travel, supervision, equipment, containers, tools, materials, and incidentals necessary to perform the required work in accordance with bid documents.

Pricing is structured on a cost-plus basis with specific markup caps: refrigerant purchases are limited to a maximum 25 percent markup over wholesale prices, while parts and materials, rental equipment, and subcontractor services are each capped at a maximum 10 percent markup, with no markup allowed on sales tax. Labor rates must be provided for standard working hours (Monday through Friday, 7:00 a.m. to 5:00 p.m.) and non-standard working hours (before 7:00 a.m. or after 5:00 p.m. weekdays, and all day Saturday and Sunday), both including overhead and profit. All subcontracted services must be performed by EPA-certified contractors and billed at net cost. Supplier and subcontractor invoices are required to verify markups, with the exception that no markups are permitted during declared disasters.