RefrigerantGasSrvs26-0063ADD&Bid_Form.pdf

SarasotaCountySchools.net

November 24, 2025

REFRIGERANT GAS SERVICES - BID #26-0063

ADDENDUM #1

This Addendum is to provide the following responses to questions posed and a revised bid form.

Question 1: I reviewed all the documents, but I don't see the actual gas you are purchasing and looking to reclaim. Can you please direct me to that list?

Answer 1: Various types of refrigerants will be purchased and reclaimed. A revised bid form has been attached.

Question 2: Are you requiring a vendor to come to the physical site and perform recovery from the chiller?

Answer 2: No. We would want the reclaim bottles dropped off at the chiller and have our Contractor remove the refrigerant due to any potential damage, then once filled we would have them picked up for cleaning.

Question 3: Is the recovered refrigerant already in cylinders and you want the vendor to pick them up and clean the refrigerant?

Answer 3: Yes. Sometimes we will not be wanting the refrigerant back.

Question 4: Regarding purchasing refrigerant are you looking for a vendor to come on site and put the refrigerant in the chiller?

Answer 4: No.

Question 5: Will you be buying the refrigerant and putting it into the chiller yourselves?

Answer 5: Yes.

Question 6: Recoveries: Which refrigerant types would be recovered?

Answer 6: R-22, 134-A, and 410-A.

Question 7: Recoveries: What is the minimum volume (lbs) for each recovery? If that is unknown, how do I stipulate a minimum cost per recovery?

Answer 7: Should be per pound plus the recovery cylinder core fee.

Question 8: Refrigerant Reclamation: Which refrigerant types would be reclaimed?

Answer 8: R-22, 134-A, and 410-A.

Materials Management Purchasing Department 101 Old Venice Road, Osprey, FL 34229 Phone 941-486-2183 ▪ Fax 941-486-2188

Question 9: Refrigerant Reclamation: What is the minimum volume (lbs) for each reclaim batch? If that is unknown, how do I stipulate a minimum cost per reclamation?

Answer 9: This will fluctuate with the size of chillers, should be billed per pound.

Question 10: Recovery cylinders: How many of each cylinder size are required?

Answer 10: This will depend on the chiller capacity.

Question 11: Recovery cylinders: Over what time period?

Answer 11: For in house recovery jobs – normally we purchase a cylinder of a job specific size needed and fill it up ourselves and return it for another empty. We then decide if we want that refrigerant cleaned for our own re-use or disposed. For chiller replacements – if we plan on keeping the refrigerant that’s in the chiller after it’s cleaned, then we would need to purchase the tanks unless turning in for a credit.

Question 12: Refrigerant Purchases: Which refrigerant types would be purchased?

Answer 12: R-22, 410-A, 134-A, and R-454B.

Question 13: Refrigerant Purchases: What time period?

Answer 13: As needed.

Question 14: Refrigerant Purchases: How many pounds of each?

Answer 14: This will fluctuate with chiller repairs.

Connie Troyer Senior Buyer, Materials Management

Printed Name Company Name

Signature Title

EXECUTE THIS FORM AND ENCLOSE WITH YOUR BID RESPONSE.

BIDS MUST BE RECEIVED PRIOR TO 1:00 P.M. ON DECEMBER 9, 2025.

THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

BID FORM - REVISED 11/24/25

Vendor

Item Description Cost

1 R-22 Per Pound

2 134-A Per Pound

3 410-A Per Pound

Cost

4 Type - Per Pound

5 Type - Per Pound

Cost

6 R-22 Per Pound

7 134-A Per Pound

8 410-A Per Pound

Cost

9 Type - Per Pound

10 Type - Per Pound

Cost

11 R-22 Per Pound

12 134-A Per Pound

13 410-A Per Pound

14 R-454B Per Pound

Cost

15 Type - Per Pound

16 Type - Per Pound

Cost

17 30 pound cylinder Per Unit

18 50 pound cylinder Per Unit

19 125 pound cylinder Per Unit

Cost 20 Cylinder Swapping Per Unit

21 Core Fee Per Unit

The bidder proposes and agrees to provide all labor, fuel, travel, supervision, equipment, containers, tools, materials, incidentals, and related items to perform the work required in accordance with the bid documents for the following price:

Initial Purchase of Empty Cylinders

Refrigerant Recovery

Refrigerant Reclamation, Cleaning and Return to SBSC (for reuse)

Refrigerant Disposal

Other Refrigerants For Recovery Not Listed Above

Other Refrigerants for Reclamation, Cleaning and Return to SBSC (for reuse) Not Listed Above

Other Refrigerants for Disposal Not Listed Above

THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

BID FORM - REVISED 11/24/25

Maximum 25% mark-up

22 Refrigerant Purchases will be a percentage markup over wholesale prices. A MAXIMUM OF 25% MARK-UP will be allowed.

Hourly Rate

23 Standard working hours (Monday through Friday 7:00 a.m. - 5:00 p.m.);

hourly rate, including overhead and profit. (per hour)

Non-standard working hours (Monday through Friday prior to 7:00 a.m.

or after 5:00 p.m. and Saturday and Sunday); hourly rate, including overhead and profit. (per hour)

Maximum 10% mark-up

Percentage mark-up of materials cost. A MAXIMUM OF 10% MARK-UP of cost of materials will be allowed. No mark-up of sales tax allowed.

Indicate this percentage in the space to the right. Supplier's invoice will be required at time of billing in order to verify mark-up. Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

Maximum 10% mark-up

Rental of equipment percentage mark-up of cost. This is equipment that is used on occasion, not in the regular course of plumbing services.

A MAXIMUM OF 10% MARK-UP of cost of rental equipment will be allowed. No mark-up of sales tax allowed. Indicate this percentage in the space to the right. A copy of rental invoices will be required to verify mark-up. Rental is for active use of equipment. Payment for inactive use will not be allowed. Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

Maximum 10% mark-up

On occasion, it is recognized that subcontracted services may be necessary. The subcontractor must be EPA Certified. Subcontracted services are to be billed at net cost. A MAXIMUM OF 10% MARK-UP of cost will be allowed. No mark-up of sales tax allowed. Indicate this percentage in the space to the right. A copy of the itemized subcontracted services invoice from the Subcontractor must be included with all billings to the SBSC for subcontracted services. Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

Subcontractors

Parts/Materials

Labor

Refrigerant Purchases

Rental Equipment