Bid_Response_1.pdf
PDF 212 KB Posted
- Attached to
- REFRIGERANT GAS SERVICES - Bid #26-0063
- Solicitation number
- 26-0063
- Issued by
- Sarasota County, Florida
About this file
This is a bid response attachment document for the School Board of Sarasota County, Florida, related to Refrigerant Gas Services Bid #26-0063. The procurement establishes firm fixed pricing for refrigerant recycling, disposal, and recovery services across 52 school locations and administrative facilities. The solicitation requires bidders to provide comprehensive services including refrigerant recovery, reclamation, cleaning, and disposal for multiple refrigerant types (R-22, 134-A, 410-A, and R-454B) with per-pound pricing for refrigerant services and hourly labor rates for standard and non-standard working hours. Cylinder provisions must be available in 30-pound, 50-pound, and 125-pound sizes. The written question deadline was November 24, 2025, with bid submissions due December 9, 2025 at 1:00 p.m. EST via VendorLink. Recommended awards were posted on January 13, 2026, and School Board action occurred on January 20, 2026. The contract term is one year from School Board approval with options to renew for two additional one-year periods.
Bidders must be EPA-certified refrigerant reclaimers with at least three years of verifiable experience and must submit three commercial references of comparable scope. Pricing constraints include a maximum 25% markup on refrigerant purchases over wholesale prices, 10% markup on materials and rental equipment, and 10% markup on subcontracted services. The procurement includes provisions for Small Business Enterprises as defined by Florida Statute 288.703(1) and Minority Business Enterprises certified by the State of Florida Department of Management Services, Office of Supplier Diversity, or self-reported, including designations for African American, Asian American, Woman Owned, Hispanic American, and Native American-owned enterprises. Contractors must provide 24-hour emergency contact information and respond to emergency service calls within two hours, with quotation responses required within 48 hours of notification. The contract operates on an as-needed basis with no guaranteed minimum purchase volumes, and contractors must provide goods and services to the School Board and other government entities on a first-priority basis during emergencies while receiving fair and reasonable pricing. Bidders must comply with OSHA and EPA regulations, carry comprehensive liability insurance, and complete background screenings under the Jessica Lunsford Act.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Agenda_Item_Worksheet_Bids_REJECT_ITEM.pdf | ||
| BID_26-0063_FOR_REFRIGERANT_GAS_SERVICES_Memorandum.docx | DOCX document | |
| RefrigerantGasSrvs26-0063_BF_REVISED_Protected.xlsx | XLSX spreadsheet | |
| RefrigerantGasSrvs26-0063ADD&Bid_Form.pdf | ||
| RefrigerantGasSrvs26-0063ITB_issue11.18.pdf | ||
| RefrigerantGasSrvs26-0063_BF_protected.xlsx | XLSX spreadsheet | |
| Bid_Response_1.pdf | ||
| Bid_Response_2.pdf | ||
| A._Certification_Page_issue_11.18.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ATTACHMENT B
SMALL/MINORITY BUSINESS ENTERPRISE CERTIFICATION FORM
Please complete if you are either a:
Small Business Enterprise, as defined by FS 288.703 (1)
Or a:
Minority Business Enterprise, Please select one or more as applicable:
African American Asian American Woman Owned Hispanic American Native American
As defined in FS 288.703 (2) and (3), and that it has been certified by one of the following agencies as an MBE:
State of Florida, Department of Management Services, Office of Supplier Diversity
If not by DMS, who/self-report: _
If you are not a small or minority business enterprise, but intend to subcontract a portion of services or work described in this ITB to a small or minority business enterprise, please provide the following information:
Subcontractor Name Small/MBE Designation Estimated Dollar Value of Services
1. __ _ _ _
2. __ _ _
3. __ _ _
NAME OF BIDDER BID # AND TITLE
PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
SIGNATURE DATE
If Bidder is NOT a small or minority business enterprise and/or does not intend to subcontract a portion of the services or work described in this ITB to a S/MBE, then Bidder shall indicate here:
THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
REFRIGERANT GAS SERVICES – BID #26-0063
THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
REFRIGERANT GAS SERVICES – BID #26-0063
I cannot comply with this request.
Signature
Print Name
Title
Name of Bidding Company
I hereby understand and agree to the above statement.
Signature
Print Name
Title
Name of Bidding Company
Emergency Contact: _ _ _
Emergency Telephone Number: _ _ _
Home Telephone Number: _ _ _
Beeper or Cellular Phone Number _____________________________________
Office: _ _ Fax: _ _
Email _____________________________________________________________
ATTACHMENT C
CONDITIONS FOR EMERGENCY/HURRICANE OR DISASTER
It is hereby made a part of this invitation to bid that before, during, and after a public emergency, hurricane, disaster, flood, or acts of God, that the municipal government, through the School Board of Sarasota County, shall require a “first priority” basis for goods and services.
It is vital and imperative that the majority of citizens are protected from any emergency situation which threatens public health and safety, as determined by the School Board of Sarasota
County.
Vendor/Contractor agrees to rent/sell/lease all goods and services to the School Board of
Sarasota County or other government entity as opposed to a private citizen on a first priority basis. The School Board of Sarasota County expects to pay a fair and reasonable price for all products in the event of an emergency, hurricane, or disaster. Vendor/Contractor shall furnish a
“24 hour” phone number in the event of such an emergency.
Location of Service:
Dates services were provided:
Type of service provided:
Contact Person:
Title: Telephone ( )
Email Address: Fax ( )
2. Company Name:
Location of Service:
Dates services were provided:
Type of service provided:
Contact Person:
Title: Telephone ( )
Email Address: Fax ( )
3. Company Name:
Location of Service:
Dates services were provided:
Type of service provided:
Contact Person:
Title: Telephone ( )
Email Address: Fax ( )
1. Company Name:
All bidders must have performed verifiable work providing refrigerant gas services as specified herein, within the most recent thirty-six (36) month period of time. Three (3) commercial references of comparable scope are required. The bidder agrees to provide references from customers other than the School Board of Sarasota County.
THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
REFRIGERANT GAS SERVICES - BID #26-0063
ATTACHMENT D
COMMERCIAL REFERENCES
Company Name: __________________________________________________________________________
Experience: ______________________________________________________________________________
Indicate below the number of years (minimum of three years) the bidding company has been in business providing refrigerant gas services:
Number of months/years:
| B. SMBE Certification Form |
| C. Emergency_Hurricane or Disaster EHD |
| D. Commercial Reference Form 3yr |
| Small Business Enterprise as defined by FS 288703 1: Off |
| Minority Business Enterprise: Off |
| African American: Off |
| Asian American: Off |
| Woman Owned: Off |
| Hispanic American: Off |
| Native American: Off |
| State of Florida Department of Management Services Office of Supplier Diversity: Off |
| If not by DMS whoselfreport: Off |
| undefined: |
| undefined_2: |
| SmallMBE Designation: |
| Estimated Dollar Value of Services: |
| 1: |
| 2: |
| 1_2: |
| 2_2: |
| NAME OF BIDDER BID AND TITLE: |
| PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE: |
| SIGNATURE DATE: |
| Text5: |
| Text6: |
| Text7: |
| Check Box3: Off |
| Print Name: |
| Title_2: |
| Name of Bidding Company: |
| Emergency Contact: |
| Emergency Telephone Number: |
| Home Telephone Number: |
| Beeper or Cellular Phone Number: |
| Office: |
| Fax_2: |
| Email_2: |
| Print Name_2: |
| Title_3: |
| Name of Bidding Company_2: |
| Signature: |
| Signature_2: |
| Check Box4: Off |
| Check Box5: Off |
| Text88: |
| Text90: |
| Text91: |
| Text92: |
| Text94: |
| Text95: |
| Text96: |
| Text97: |
| Text98: |
| Text99: |
| Text100: |
| Text101: |
| Text102: |
| Text103: |
| Text104: |
| Text105: |
| Text106: |
| Text107: |
| Text108: |
| Text109: |
| Text110: |
| Text111: |
| Text112: |
| Text113: |
| Text114: |
| Text115: |
| Text116: |
| Text117: |
| Text118: |
| Text13: |
| Text service: |
File details come from the government source that posted it. Updated .