BID PACKET_DEADLINE EXTENSION.pdf

Bid Number: SC20-IGA-AND-001

Table of Contents

Contents

Section 1: Cover Page ................................................................................. Error! Bookmark not defined.

Section 2: Invitation to Bid .............................................................................................................. - 3 -

Section 3: Bid Submission Instructions ........................................................................................... - 4 -

Section 4: Project Overview & Scope of Work ................................................................................... - 5 -

Section 5: Insurance & Compliance Requirements .......................................................................... - 7 -

Section 6 – Vendor Checklist ........................................................................................................... - 8 -

Section 7: Required Attachments and Forms ................................................................................. - 10 -

Section 8: Evaluation Rubric ......................................................................................................... - 11 -

ATTACHMENT A-1 .............................................................................................................................. - 12 - Required Attachments ................................................................................................................ - 13 - Contractor E-Verify AƯidavit ........................................................................................................ - 14 - Subcontractor E-Verify AƯidavit ................................................................................................... - 15 - AƯidavit Verifying Status for Public Benefit Application ................................................................. - 16 - Vendor Information Form ............................................................................................................ - 17 - Bid Submission Form ................................................................................................................. - 18 - Insurance Acknowledgment Statement ....................................................................................... - 19 - Non-Collusion AƯidavit .............................................................................................................. - 20 - Conflict of Interest Disclosure ..................................................................................................... - 21 -

SecƟon 1: Cover Page *Updated 10.20.2025

City of Andersonville InvitaƟon to Bid

Emergency Standby Generator – Drinking Water System

Project Title: SC20-IGA-AND-001/ City of Andersonville

Turn-Key InstallaƟon of Natural Gas Standby Generator and AutomaƟc Transfer Switch for City Water System Backup

Issue Date: August 19, 2025

*Bid Due Date: 5:00 PM, December 1, 2025

Contact InformaƟon: Teresa Owens City Clerk, City of Andersonville 229-924-2068 andersonville@bellsouth.net

SecƟon 2: InvitaƟon to Bid *Updated 10.20.2025

The City of Andersonville is soliciƟng sealed bids for the purchase and installaƟon of a natural gas emergency standby generator dedicated to the municipal drinking water system.

Bid Submissions:

*All sealed bids must be received by the City of Andersonville no later than December 1 2025 at

5:00 PM.

Bids will be publicly opened at 6:00 PM during the regular City Council meeƟng at 114 Church Street, Andersonville, GA 31711.

Right to Reject Bids:

The City of Andersonville reserves the right to reject any or all bids, to waive informaliƟes or technicaliƟes, and to accept the bid deemed most advantageous to the City.

Contact:

Teresa Owens, City Clerk 229-924-2068 andersonville@bellsouth.net

Project Timeline – Bid Number SC20-IGA-AND-001

Milestone Date Notes

Bid Packet Issued August 20, 2025 Posted to city website and available at City Hall

Non-Mandatory Site Visit 10:00 AM September 12, Meet at well and chemical feed building;

RSVP requested

Deadline for Written Questions

September 15, 2025 Submit via email to City Clerk

Bid Submission Deadline *5:00 PM December 1, 2025 Late bids will not be accepted

Bid Opening *6:00 PM December 1, 2025 Andersonville City Hall, open to public

SecƟon 3: Bid Submission InstrucƟons

All sealed bids must be received by 5:00 PM on December 1, 2025.

All bids must be submiƩed in a sealed envelope clearly marked with:

City of Andersonville Emergency Standby Generator Drinking Water System

Bids must be delivered in person or mailed to the following address:

City of Andersonville AƩn: Teresa Owens, City Clerk P.O. Box35 114 Church Street Andersonville, GA 31711

Electronic or emailed submissions will not be accepted.

Late or incomplete bids will not be considered.

Required submission materials:

o Completed Bid Response Forms (SecƟon 9) o Proof of insurance (SecƟon 5) o Technical cerƟficaƟons o Bid AƩachments (SecƟon 10)

SecƟon 4: Project Overview & Scope of Work

The City of Andersonville is seeking Licensed Electrical Contractor in the State of Georgia to furnish and install a 30 kW natural gas emergency standby generator system to support the municipal drinking water infrastructure. The scope includes all labor, materials, equipment, permiƫng, and tesƟng necessary for a turnkey installaƟon for the following:

Generator:

One (1) new 30 kW standby-rated generator set, natural gas, 1800 RPM, liquid cooled, 120/208 V, 3-phase, 4-wire, 60 Hz, UL 2200 listed, Emissions Cert-SI, EPA StaƟonary, 0CFR60, with the following features:

Generator is sized to meet current peak demand with minimal capacity for growth.

Generator is to be installed outdoors at locaƟon specified by Customer.

U.S. EPA, StaƟonary Emergency ApplicaƟon Genset – Spark IgniƟon, NG/Propane/Dual, 60 Hz, 30 kW Standby RaƟng Duty RaƟng – Standby Power Cert – Seismic, IBC2000/2003/2006, Ss=3.41g (rooŌop) OSHPD Seismic Cert, Sds=2.28g Fuel System – Natural Gas Enclosure – Steel, Sound AƩenuated, Level 2 with exhaust system and criƟcal silencer Voltage – 120/208 V, 3 Phase, Wye, 4 Wire Alternator – 60 Hz, 12 Lead, Upper Broad Range, 125°C Circuit Breaker – 100 A, 3-pole, 240 V, Thermo-MagneƟc, UL Skid Base – Housing Ready Engine Cooling – High Ambient Air Temperature Coolant Heater – 120V AC, Single Phase Engine Air Cleaner – Normal Duty Genset Warranty – Base, Standby 2 years / 400 hours Literature – English Rack – BaƩery Genset StarƟng BaƩery – 12VDC Clock – Exercise, External Extension – Oil Drain Common Parts LisƟng Fuel Strainer – Gaseous, ¾" NPT Inlet/Outlet Solenoid Valve – 12VDC, ¾" NPT Inlet/Outlet, 5 PSI Flexible Fuel ConnecƟon Kit – NG/LPV, ¾" (24" Length)

Transfer Switch:

One (1) new 200 Amp automaƟc transfer switch, 208 V, 3 Phase, 60 Hz, 3-pole, applicaƟon uƟlity to genset, UL 1008/CSA cerƟficaƟon, with the following features:

Electronic Control, 200 Amp Poles – 3 UL 1008/CSA CerƟfied Frequency – 60 Hz System – 3 Phase, 3 or 4 Wire Voltage – 208 VAC Cabinet – Type 1 Warranty – Minimum of 1 Year Comprehensive

InstallaƟon to Include:

Supply and installaƟon of custom formed reinforced concrete foundaƟon pad.

Provide and install two (2) 4” steel bollards.

Delivery and placement of new generator on foundaƟon pad.

Delivery, mounƟng, and wiring of new automaƟc transfer switch.

Trench from new generator locaƟon to new transfer switch, as needed.

Supply and installaƟon of PVC conduit from generator to ATS.

Wall penetraƟons for conduit, as needed.

InstallaƟon of properly sized load conductors for generator power and controls.

Supply and install new service disconnect before ATS.

Modify, extend, and connect exisƟng natural gas line to new generator.

Factory-authorized startup and tesƟng.

Load bank tesƟng to demonstrate the generator at the Ɵme of installaƟon. (Two hour minimum) Customer orientaƟon session.

Scope of Electrical Work:

Furnish and install one (1) new 200 A, 3-phase breaker and enclosure to serve as the building’s main service breaker, fed from the uƟlity service.

Install new conduit and wiring from exisƟng uƟlity C/T cabinet to new 200 A breaker.

Install plywood and steel channel supports for new ATS.

Install conduit and wiring from new 200 A breaker to new 200 A automaƟc transfer switch.

Install conduit and wiring from ATS to exisƟng main service breaker panel and make electrical connecƟons.

Install conduit and wiring from ATS to exterior generator locaƟon and complete all connecƟons.

All work must comply with applicable local, state, and federal codes. Contractor is responsible for coordinaƟng inspecƟons and ensuring all required permits are obtained prior to installaƟon.

SecƟon 5: Insurance & Compliance Requirements

Vendors must provide:

General Liability: $1,000,000 minimum Workers’ CompensaƟon: Statutory limits Auto Liability: $500,000 minimum

CerƟficates of insurance must name the City of Andersonville as addiƟonal insured and be submiƩed with the bid.

Effective July 1, 2008, the Georgia Security and Immigration Compliance Act (SB 529, Section 2) requires that all contractors and subcontractors performing work under a public contract must sign an affidavit affirming participation in the federal E-Verify Program. E- Verify is a no-cost system operated by the U.S. Department of Homeland Security to verify employment eligibility.

Affidavits related to E-Verify participation are included in the Required Documents section of this solicitation.

Contractors may access the following resources:

E-Verify Program: https://www.uscis.gov/e-verify M-274 Handbook for Employers: https://dol.georgia.gov (search “M-274”)

Additionally, pursuant to O.C.G.A. § 50-36-1, Georgia counties must comply with the federal Systematic Alien Verification for Entitlements (SAVE) Program. SAVE is used to verify that applicants for certain public benefits are legally present in the United States. Contracts with the City of Andersonville are considered public benefits under this statute.

SecƟon 6 – Vendor Checklist

This checklist summarizes the required deliverables and installaƟon tasks for the Emergency Standby Generator project. Vendors should use this list to confirm scope compliance prior to bid submission and during project execuƟon.

Task DescripƟon Required Completed

Supply and install 30 kW natural gas generator Yes ☐

Provide UL 2200 lisƟng and EPA cerƟficaƟon Yes ☐

Install generator outdoors per site plan Yes ☐

Provide sound-aƩenuated enclosure and criƟcal silencer Yes ☐

Supply and install 200 Amp automaƟc transfer switch Yes ☐

Provide UL 1008/CSA cerƟficaƟon for ATS Yes ☐

Pour reinforced concrete foundaƟon pad Yes ☐

Install two (2) 4” steel bollards Yes ☐

Trench and install conduit from generator to ATS Yes ☐

Wall penetraƟons for conduit (as needed) Yes ☐

Install load conductors and service disconnect Yes ☐

Modify and connect natural gas line Yes ☐

Perform factory-authorized startup and tesƟng Yes ☐

Conduct load bank tesƟng (2-hour minimum) Yes ☐

Provide customer orientaƟon session Yes ☐

Install 200 A breaker and enclosure Yes ☐

Complete all conduit and wiring connecƟons Yes ☐

Task DescripƟon Required Completed

Provide pricing and installaƟon details for opƟonal emergency panel replacement (Alternate Bid Item A)

No ☐

Provide pricing and installaƟon details for opƟonal annunciator panel (Alternate Bid Item B)

No ☐

Provide pricing and installaƟon details for opƟonal cam lock plug (Alternate Bid Item C)

No ☐

InstrucƟons for Use:

Vendors may submit this checklist with their proposal as a confirmaƟon of scope understanding.

The City may use this checklist during installaƟon to verify compleƟon of each task.

Final payment may be conƟngent upon compleƟon of all listed items.

SecƟon 7: Required AƩachments and Forms

All bidders must submit the following completed forms as part of their response. These documents are provided in AƩachment A-I and are considered mandatory for bid compliance unless otherwise noted. Failure to submit required forms may result in disqualificaƟon.

AƩachment A-I includes:

Mandatory for All Bidders:

Contractor E-Verify Affidavit (Georgia Security and ImmigraƟon Compliance Act, SB 529)

Subcontractor E-Verify Affidavit (if applicable)

Affidavit Verifying Status for Public Benefit ApplicaƟon (O.C.G.A. § 50-36-1, SAVE Program)

Vendor InformaƟon Form

Bid Response Form

Acknowledgment of Addenda (if issued)

Non-Collusion Affidavit

Conflict of Interest Disclosure

Required Only from Awarded Vendor:

Insurance CerƟficaƟon Form Note: All bidders must sign the insurance acknowledgment included in the Bid Response Form, affirming ability to meet insurance requirements outlined in SecƟon 6 if awarded.

SecƟon 8: EvaluaƟon Rubric

Criteria Weight Scoring Guide

Technical Compliance 25% Meets or exceeds all equipment and installaƟon specificaƟons.

Experience & References

20% Demonstrated success with similar municipal or uƟlity projects.

Cost CompeƟƟveness 20% Clear, itemized pricing; overall value for scope of work.

Project Timeline 15% RealisƟc and efficient schedule aligned with city needs.

Warranty & Support 10% Quality of warranty terms; availability of post-installaƟon support.

Completeness of Proposal

10% All required documents and details included; proposal is clear and professional

Scoring Scale:

5 = Excellent

4 = Good

3 = Acceptable

2 = Fair

1 = Poor

ATTACHMENT A-1

(blank)

Required Attachments

City of Andersonville – Bid Submission Packet

Bid Number: SC20-IGA-AND-001 / City of Andersonville

This packet contains all required forms that must be completed, signed, and submiƩed as part of the vendor’s bid submission. These forms are mandatory unless otherwise noted. Failure to submit any required form may result in disqualificaƟon.

Included Forms:

Form Title Required From

Contractor E-Verify Affidavit All Bidders

Subcontractor E-Verify Affidavit (if applicable) If Applicable

Affidavit Verifying Status for Public Benefit ApplicaƟon (SAVE) All Bidders

Vendor InformaƟon Form All Bidders

Bid Submission Form All Bidders

Insurance Acknowledgment Statement All Bidders

Insurance CerƟficate & Endorsements Awarded Vendor

Non-Collusion Affidavit All Bidders

Conflict of Interest Disclosure All Bidders

All forms are provided in fillable format. Vendors are responsible for ensuring all fields are completed accurately and all required signatures and notarizaƟons are included where applicable.

InstrucƟons:

Submit completed forms electronically or in hard copy as specified in the Procurement Guidelines.

Retain a copy of this packet for your records.

QuesƟons regarding form compleƟon may be directed to the City Clerk’s Office prior to the submission deadline.

Contractor E-Verify AƯidavit

Georgia Security and ImmigraƟon Compliance Act – O.C.G.A. § 13-10-91(b)(1)

Project Title: ___________________________________________ Reference Number (if applicable): ____________________________

Contractor Name: ____________________________________________ Business Address: ____________________________________________

Federal Employer IdenƟficaƟon Number (FEIN): __________________

I, the undersigned, being duly authorized to act on behalf of the above-named contractor, hereby affirm that:

1. The contractor has registered with and is parƟcipaƟng in the federal work authorizaƟon program known as E-Verify, operated by the U.S. Department of Homeland Security in conjuncƟon with the Social Security AdministraƟon, in accordance with O.C.G.A. § 13- 10-91.

2. The contractor will conƟnue to use E-Verify throughout the duraƟon of any contract awarded pursuant to this solicitaƟon.

3. The contractor’s E-Verify user idenƟficaƟon number is: __________________________ The date of authorizaƟon is: __________________________

This affidavit is provided to comply with Georgia law and must be submiƩed with the bid response.

Authorized RepresentaƟve:

Authorized RepresentaƟve:

Printed Name: _________________________________________________ Signature: ____________________________________________________ Title: ________________________________ Date: ___________________

Notary Public:

Subscribed and sworn before me on this ______ day of ____________, 20 Notary Public Signature: _________________________________________ My Commission Expires: _________________________________________ [Seal]

Subcontractor E-Verify AƯidavit

O.C.G.A. § 13-10-91 – Compliance with Federal Work AuthorizaƟon Program

Project Title: ___________________________________________ Reference Number: ____________________________

By execuƟng this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, staƟng affirmaƟvely that the individual, firm, or corporaƟon engaged in the physical performance of services under a contract with:

Prime Contractor: ___________________________________________ on behalf of:

ContracƟng EnƟty (City of Andersonville): ____________________________ has registered with and is parƟcipaƟng in a federal work authorizaƟon program* in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91.

Federal Work AuthorizaƟon Program User ID Number: __________________________ Date of AuthorizaƟon: __________________________

Authorized RepresentaƟve:

Printed Name: _________________________________________________ Signature: ____________________________________________________ Title: ________________________________ Date: ___________________

Subcontractor Business Name: _________________________________ Business Address: _____________________________________________

Notary Public:

Subscribed and sworn before me on this ____ day of ____________, 20___ Notary Public Signature: _________________________________________

* As of the effecƟve date of O.C.G.A. § 13-10-91, the applicable federal work authorizaƟon program is the “EEV / Basic Pilot Program” operated by the U.S. CiƟzenship and ImmigraƟon Services Bureau of the U.S. Department of Homeland Security, in conjuncƟon with the Social Security AdministraƟon (SSA).

AƯidavit Verifying Status for Public Benefit Application

*Required under O.C.G.A. § 50-36-1 (SAVE Program)

Project Title: _________________________________________________________ Reference Number (if applicable): ________________________________________

Applicant Name (Business EnƟty or Individual): _____________________________ Business Address: _____________________________________________________ Contact Person (if business enƟty): _______________________________________ Phone Number: ____________________ Email: _____________________________ I, the undersigned, being duly authorized to act on behalf of the applicant named above, hereby affirm that:

1. I am legally authorized to execute this affidavit on behalf of the applicant.

2. The applicant is applying for a public benefit as defined in O.C.G.A. § 50-36-1, specifically a contract with the City of Andersonville.

3. The applicant is:

☐ A United States ciƟzen

☐ A legal permanent resident of the United States

☐ A qualified alien or nonimmigrant under the Federal ImmigraƟon and NaƟonality Act

4. The applicant’s secure and verifiable document provided with this affidavit is:

(e.g., Georgia driver’s license, U.S. passport, Permanent Resident Card)

This affidavit is provided to comply with Georgia law and must be submiƩed with the bid response.

Authorized RepresentaƟve:

Printed Name: _________________________________________________ Signature: ____________________________________________________ Title: ________________________________ Date: ___________________

Notary Public:

Subscribed and sworn before me on this ____ day of ____________, 20___ Notary Public Signature: _________________________________________

Vendor Information Form

Bid Number: SC20-IGA-AND-001 / City of Andersonville

Vendor Details

Legal Business Name: ____________________________________________

OperaƟng Name (if different): _____________________________________

Business Type:

☐ CorporaƟon ☐ LLC ☐ Sole Proprietor ☐ Partnership ☐ Other:

Federal Employer IdenƟficaƟon Number (FEIN): ______________________

Business License Number: ______________________________________

State of IncorporaƟon or RegistraƟon: ___________________________

Contact InformaƟon

Primary Contact Name: _________________________________________

Title/Role: _________________________________________________

Phone Number: ______________________________________________

Email Address: ______________________________________________

Business Address

Physical Address:

Mailing Address (if different):

Authorized Signature: _________________________________________________ Authorized RepresentaƟve:

Printed Name: _________________________________________________

Bid Submission Form

Bid Number: SC20-IGA-AND-001/ City of Andersonville

Vendor Name: _______________________________________________

Business Address: ____________________________________________

Contact Person: _____________________________________________

Phone Number: ____________________ Email: ____________________

Bid Pricing

Item DescripƟon QuanƟty Unit Price Extended Price insert insert

Insert

Insert insert

Total Bid Amount: $_________________________

Delivery & Warranty

Proposed Delivery Timeline: _______________________________ Warranty Terms (if applicable): ____________________________

Acknowledgments

☐ Vendor acknowledges receipt of all addenda issued for this solicitaƟon.

☐ Vendor affirms ability to meet insurance requirements outlined in SecƟon 6 if awarded.

☐ Vendor cerƟfies that bid pricing is valid for a minimum of 60 days from submission date.

☐ Vendor affirms that all required forms in AƩachment A-I are completed and submiƩed.

Authorized Signature

Printed Name: _________________________________________________

Insurance Acknowledgment Statement

SC20-IGA-AND-001 / City of Andersonville

Vendor Name: ____________________________________________ Business Address: __________________________________________

I, the undersigned, affirm that:

1. I have reviewed the insurance requirements outlined in Procurement Guidelines – SecƟon 5

2. If awarded the contract, the vendor named above will provide all required insurance documentaƟon, including cerƟficates and endorsements, prior to contract execuƟon.

3. I understand that failure to provide compliant insurance documentaƟon may result in forfeiture of award.

Authorized RepresentaƟve:

Printed Name: _________________________________________________

Non-Collusion AƯidavit

SC20-IGA-AND-001 / City of Andersonville

Vendor Name: ____________________________________________ Business Address: __________________________________________

I, the undersigned, being duly authorized to act on behalf of the vendor named above, hereby cerƟfy that:

1. This bid submission is made independently and without collusion, consultaƟon, communicaƟon, or agreement with any other vendor or compeƟtor.

2. No aƩempt has been made to induce any other person or enƟty to submit or not submit a bid for the purpose of restricƟng compeƟƟon.

3. The vendor has not directly or indirectly disclosed its bid pricing or terms to any other bidder prior to official opening.

Authorized RepresentaƟve:

Printed Name: _________________________________________________ Signature: ____________________________________________________ Title: ________________________________ Date: ___________________

Notary Public:

Subscribed and sworn before me on this ____ day of ____________, 20___ Notary Public Signature: _________________________________________

Conflict of Interest Disclosure

SC20-IGA-AND-001 / City of Andersonville

Vendor Name: ____________________________________________ Business Address: __________________________________________

I, the undersigned, being duly authorized to act on behalf of the vendor named above, hereby affirm the following:

1. To the best of my knowledge, no officer, employee, or elected official of the City of Andersonville has any direct or indirect financial interest in the vendor’s business, nor will benefit personally from the award of this contract.

2. I further affirm that no family member, business associate, or affiliate of any city official or employee has a financial interest in this bid submission.

3. ☐ No known conflicts exist.

☐ PotenƟal conflict disclosed below:

(If applicable, describe any known relaƟonships or circumstances that may consƟtute a conflict of interest):

This disclosure is made in good faith and in compliance with applicable procurement ethics and transparency standards.

Authorized RepresentaƟve:

Printed Name: _________________________________________________