Andersonville Generator Vender Q _ A Log 09_1.pdf
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- Solicitation number
- PE-72950-NONST-2026-000000001
- Issued by
- Terrell County, Georgia
About this file
This Vendor Q&A Log is for the City of Andersonville's Emergency Standby Generator Project, documenting a series of email inquiries and official responses regarding a municipal infrastructure project. The project centers on installing an emergency standby generator for the city's drinking water system, with vendors invited to submit sealed bids through traditional delivery methods. The document reveals multiple optional bid items, including a new emergency panel, annunciator panel, and a cam lock plug for a tow-up generator connection. Vendors are expected to provide pricing and installation details for these optional components using specific Alternate Bid Sheets in Addendums No. 01-03.
The log indicates the City of Andersonville will handle natural gas line extension to the generator location at no cost to the contractor, who will be responsible for final connection and leak testing. There are no work hour restrictions, and the city prefers prompt scheduling and early execution of the project. The bid process includes a customer orientation session where maintenance procedures will be reviewed. Optional pricing is welcomed for additional features like warning lights and exterior signaling, with the city maintaining flexibility to consider these based on cost and feasibility. The bid number for this project is SC20-IGA-AND-001, and the document is dated 9/16/2025.
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VENDOR Q & A LOG City of Andersonville Emergency Standby Generator Project
9/16/2025
Question Date Received Method of Inquiry
Question Summary City Response
# 1 8/21/2025 email "On the scope it mentions something about lettering the quote to you guys. Is this the only way to submit it?"
"We are only accepting traditional sealed bids delivered either in person, delivery service like FedEx, UPS, etc or USPS. If you decide to mail it, I'm more than happy to confirm receipt."
# 2 9/10/2025 email Ms. Owens, I would be happy to offer a bid for the natural gas unit if you could share any specifics regarding the site. Do you have sizing and scope already?
"Please find the bid packet attached for your review. It includes all current specifications, compliance forms, and relevant site details to assist in your proposal.
The unit is intended to serve the city’s drinking water system as an emergency standby generator. The packet outlines the anticipated sizing and scope, but if additional clarification is needed, I’m happy to provide it.
We appreciate your attention to this project and look forward to your submission."
# 3 9/14/2025 email Emergency Panel Do you wish to have a new emergency panel, or should we retain the existing panel configuration?
Yes, the City would like vendors to provide optional pricing for the installation of a new emergency panel. While the existing panel may be retained, a replacement may be considered depending on cost and feasibility. Vendors should submit pricing and installation details using the Alternate Bid Sheet provided in Addendum No. 01.
# 4 9/14/2025 email Annunciator Panel Should the installation of an annunciator panel be considered?
Yes, the City would like vendors to provide optional pricing for the installation of an annunciator panel. This item is not required for the base bid but may be considered depending on cost and feasibility. Vendors should submit pricing and installation details using the Alternate Bid Sheet provided in Addendum No. 02.
# 5 9/14/2025 email Tow-Up Generator Connection Should the ATS (Automatic Transfer Switch) include an additional cam lock plug to support a tow-up generator?
Yes, the City would like vendors to provide optional pricing for the installation of a cam lock plug on the Automatic Transfer Switch. This item is not required for the base bid but may be considered depending on cost and feasibility. Vendors should submit pricing and installation details using the Alternate Bid Sheet provided in Addendum No. 03.
# 6 9/14/2025 email Outage Procedure What is your proposed outage procedure during ATS integration? Is a temporary backup generator required to maintain system operation during this period?
No temporary backup generator is required during ATS integration. The city does not anticipate a need for continuous system operation during the brief outage period.
# 7 9/14/2025 email Natural Gas Coordination Who will be responsible for coordinating with the natural gas provider? Will the contractor be expected to cover any connection fees?
The City of Andersonville is the natural gas provider and will extend the gas line to the generator location. The contractor is responsible for making the final connection and testing for leaks. No connection fees will apply.
Bid Number: SC20-IGA-AND-001
VENDOR Q & A LOG City of Andersonville Emergency Standby Generator Project
9/16/2025
# 8 9/14/2025 email Maintenance Plan Will your proposal include a recommended maintenance plan for the installed unit?
The City expects the manufacturer’s operator manual to include a recommended maintenance schedule for the installed unit. In addition, the bid scope requires a customer orientation session, during which the contractor is expected to review maintenance procedures and service intervals. No separate maintenance plan is required beyond what is provided in the manual and covered during orientation.
# 9 9/14/2025 email Work Hour Restrictions Are there any restrictive work hours we should be aware of (e.g., nights, weekends, holidays)?
There are no restrictions on work hours. Work may proceed during regular daytime hours, including weekends and holidays if needed.
# 10 9/14/2025 email Project Timeline What is your estimated timeline for project completion?
The City requests that installation begin as soon as the equipment is available. Prompt scheduling and early execution are preferred to ensure timely completion.
# 11 9/15/2025 email Will the town perform the fence alterations in advance of the construction of the generator pad and installation of the underground conduit?
Yes
# 12 9/15/2025 email Does the town want an annunciator and warning light mounted on the chem building exterior to signal if the generator is inoperative or if it fails?
Yes, the City would like vendors to provide optional pricing for the installation of an annunciator panel. This item is not required for the base bid but may be considered depending on cost and feasibility. Vendors should submit pricing and installation details using the Alternate Bid Sheet provided in Addendum No. 01.
Bid Number: SC20-IGA-AND-001
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