Bid_Opening_Sign_In_Sheet.pdf

This is a Bid Opening Sign-In Sheet for the City of Cocoa, Florida's competitive sealed bid solicitation for city-wide contract mowing services under ITB B2613COC. The City seeks qualified commercial lawn maintenance contractors to provide comprehensive mowing and grounds maintenance services across municipal properties, rights-of-way, and medians, including Cocoa Boulevard (U.S. 1) medians spanning approximately 211,000 square feet across 47 segments and King Street (S.R. 520) medians with 8 segments plus eastbound and westbound rights-of-way totaling approximately 252,000 square feet. Bids were due September 9, 2026 at 3:00 p.m. EST, with written questions required by August 21, 2026. No pre-bid conference was held, and no bid security was required. The contract term extends three years from October 1, 2026 through September 30, 2029, with two optional one-year renewals available by mutual agreement, not to exceed five total years. The successful bidder must execute the agreement within ten days of award.

The City intends to make a minimum of two awards and offers a 5% local-vendor preference to Brevard County contractors with a physical business address within the county. Bidders must hold a current Florida commercial lawn maintenance license, maintain active business registration with the Florida Department of State, and demonstrate a minimum of five consecutive years of experience in lawn maintenance work of similar scope and size, supported by references from previous projects. Performance standards include cutting all grass to a uniform four-inch finished height with zero streaking, missed patches, or scalping; immediate removal of all clippings, litter, and green waste from roadways and adjacent surfaces; and consecutive completion of all designated locations within assigned service groups without interruption. Liquidated damages for failure to complete work on schedule range from $956 to $2,712 daily depending on contract value.