Bid Form_RFP # 26-0004 - HVAC Air Filters.pdf

RFP # 26-0004 - HVAC AIR FILTERS

PLEASE COMPLETE THE FOLLOWING PAGES AND SUBMIT WITH YOUR PROPOSAL.

FAILURE TO DO SO WILL RESULT IN AUTOMATIC REJECTION.

I. BID FORM

The undersigned as a bidder on the indicated project declares that this proposal in all respects is fair and made without collusion with any other person, firm, or corporation proposing this work, and that the bidder has carefully examined the specifications and proposes and agrees, if this proposal is accepted, that the said bidder will contract with the Warwick School Committee to furnish all materials specified in the manner and time herein stated.

The only persons or parties interested as principals in this proposal, other than the one whose signature is affixed hereto are to be listed here as follows. List any member of your organization who is an employee of the Warwick Public Schools and who has a five percent (5%) or greater ownership of stockholding in your company. If there are none, state the fact. This includes any intention for subcontracting and must be so signified.

Name

Address

Name

Address

In submitting this bid it is understood that the right is reserved by the Warwick Public School Department to waive any informalities in or to reject any bids in part or in whole, and it is agreed that this bid may not be withdrawn for sixty (60) days from the date due. The Warwick School Committee further reserves the right to award a contract in part or whole and accept the proposal deemed most favorable to the interest of the District.

Solicitation Number

Company Name

Representative

Mailing Address

Telephone

E-Mail Address

Authorized Signature & Title

Tax ID Number

Each bidder is required to complete this inquiry form as part of your bid submission, regardless of past projects completed at the Warwick Public Schools.

A minimum of three contracts that were performed recently of a similar nature with the following details.

Name:

Address:

Value of Contract: Completion Date:

Contact Person at Job:

Detail of contract performed:

Authorization to investigate is hereby granted to Warwick Public Schools officials by:

Name & Title

Company

Signature

Bank Reference

Contact Person at Bank

Acknowledgment of Addendums - please include the addendum reference number (if applicable), and sign off to confirm.

Addendum Number

Addendum Number

Signature

II. CERTIFICATION & WARRANT FORM

All proposals shall contain a certification and warrant that they comply with all relevant and pertinent statutes, laws, ordinances, and regulations, in particular, but not limited to Chapter 16 - Conflicts of Interest, of the Code of Ordinances of the City of Warwick. Any proven violation of this warranty and representation by a bidder at the time of the bid or during the course of the contract, including, but not limited to negligent acts, either directly or indirectly through agents and/or sub-contractors, shall render the bidder’s contract terminated and the bidder shall be required to reimburse the Warwick School Department for any and all costs incurred by the District, including reasonable attorney fees, to prosecute and/or enforce this provision.

Signature Date

Company Name

III. AWARD AND CONTRACT

WARWICK PUBLIC SCHOOL, acting as duly authorized through its Purchasing Coordinator/Finance Director/Superintendent, accepts the above bid and hereby enters into a contract with the above party to pay the bid price upon completion of the project or receipt of the goods unless another payment schedule is contained in the specifications. All terms of the specifications, both substantive and procedural, are made terms of this contract.

DATE:_________________________________ _______________________________________

Bid # 26-0004 Procurement Manager