Bid_Evaluation_Form_25-JG-027B.pdf

This is a Bid Evaluation Form for Request for Quotation #25-JG-027B issued by the Pinellas County School District in Florida for chemical fire suppression systems maintenance and repair services. The District seeks a qualified, licensed contractor to provide corrective and preventative maintenance on pre-engineered fire suppression systems across 138 kitchen locations, 7 paint booth areas, and 18 culinary spaces throughout the district's countywide school facilities. Bidders must hold a Fire Equipment Dealer Class D license, maintain a permanent business office within fifty miles of the District's Central Administration Building, and provide twenty-four-hour emergency availability with all technicians holding valid State Fire Marshal permits and employed full-time. Bid submissions are due February 10, 2026, by 3:00 p.m., with evaluations occurring February 10-20, 2026, and contract recommendation anticipated by February 23, 2026. The initial contract period runs from February 25, 2026, to May 27, 2027, with one potential two-year renewal option.

The evaluation criteria heavily weight hourly labor rates, allocating maximum points for permitted technician straight time (50 points), nights and weekends rates (25 points), and emergency rates (25 points), with similar allocations for helpers and minimal points for supervisors. Additional scoring includes six-year maintenance service (25 points) and cost-plus markup percentages for five specified fire suppression equipment manufacturers: Amerex, Ansul, Kidde, Pyrochem, and Range Guard (5 points each). Points are awarded based on the percentage spread between each bidder's unit prices compared to the lowest bidder's prices. The initial contract value is estimated at approximately $50,000 with pricing structured around hourly labor rates and materials cost-plus markups. Price adjustments at renewal periods are permitted not to exceed the previous year's Consumer Price Index for All Urban Consumers (CPI-U). The solicitation contains no specific set-aside designations for disadvantaged enterprises and remains open to any qualified contractor meeting technical and licensing requirements. Contractors must provide comprehensive insurance coverage including general liability, automotive liability, and workers' compensation with the School Board listed as an additional insured party.