Bid Documents RFP-25-3004-CS VIP.pdf

The document is a Request for Proposal (RFP) DOT-RFP-25-3004-CS issued by the Florida Department of Transportation (FDOT), District Three, for Districtwide Miscellaneous Utility Negotiation Activities. The contract will commence on June 1, 2025, and be effective through May 31, 2030, with a potential for renewal on a yearly basis for up to three years after the initial contract term. The proposal seeks a consultant to perform utility negotiation services, including identifying existing and proposed utility facilities, assisting with legal determinations, resolving utility conflicts, documenting utility activities, securing legal agreements, analyzing relocation schedules, preparing presentations, and supporting utility coordination efforts. Technical proposals are due on March 24, 2025, by 10:00 AM, with a public opening of technical and price proposals scheduled for March 24 and March 31, 2025, respectively, and a selection meeting on April 7, 2025.

The total contract has a budgetary ceiling of $75,000.00, structured as a term contract for indefinite quantity whereby services will be authorized based on need and budget availability. The compensation will be based on hourly billing rates for different personnel classifications, including Utility Coordination Project Manager, Area Utility Manager, Assistant Area Utility Manager, and administrative support. The proposal evaluation will be weighted 80 points for the technical proposal (40 points for management plan, 40 points for technical plan) and 20 points for price. The contract includes provisions for Disadvantaged Business Enterprise (DBE) participation, with proposers requested to indicate their DBE utilization intentions. Additional requirements include compliance with drug-free workplace certifications, scrutinized companies lists verification, and adherence to state and federal regulations regarding utility coordination, public records, and non-discrimination policies.