Bid Documents RFP-25-3004-CS VIP.pdf

This document is a Request for Proposal (RFP) from the Florida Department of Transportation (FDOT), specifically District Three, seeking a consultant to perform Districtwide Miscellaneous Utility Negotiation Activities. The contract, numbered DOT-RFP-25-3004-CS, will begin on June 1, 2025, and remain effective through May 31, 2030, with a potential renewal option for up to three years after the initial contract period. The proposal is due on March 24, 2025, at 10:00 AM, with a technical and price proposal opening on the same date. The project involves providing utility coordination services such as identifying existing and proposed utility facilities, resolving conflicts between utility facilities and construction projects, documenting utility company activities, securing legal agreements, analyzing utility relocation schedules, and supporting liaison meetings.

The total contract has a budgetary ceiling of $75,000.00, and it is structured as a Term Contract for Indefinite Quantity, meaning services will be authorized based on need and budget availability. Proposers will be evaluated on a point system, with 80 points allocated to the technical proposal (40 points for management plan and 40 points for technical plan) and 20 points for pricing. The contract includes provisions for Disadvantaged Business Enterprise (DBE) participation, with proposers requested to indicate their DBE utilization intentions. Proposers must be registered in the MyFloridaMarketPlace system and will be subject to a 1% transaction fee. The evaluation will prioritize responsive and responsible vendors, with preferences given to Veteran Business Enterprises, Drug-Free Workplace certification, and Minority Business Enterprises in that order.