Bid Documents RFP-25-3004-CS VIP.pdf

The document is a Request for Proposal (RFP) DOT-RFP-25-3004-CS issued by the Florida Department of Transportation (FDOT) for Districtwide Miscellaneous Utility Negotiation Activities. The contract seeks a consultant to perform utility negotiation work, including identifying existing and proposed utility facilities, assisting with legal determinations of compensable interests, resolving utility facility conflicts with proposed construction, documenting utility company activities, securing legal agreements, analyzing utility relocation schedules, and providing support during construction. The contract term is 60 months, beginning June 1, 2025, and ending May 31, 2030, with potential renewal for up to three years based on satisfactory performance evaluations and fund availability. Technical proposals are due March 24, 2025, with a public opening on the same date, and a selection meeting scheduled for April 7, 2025.

The total contract has a budgetary ceiling of $75,000.00, with payment made on an as-needed basis through individual Letters of Authorization. Compensation will be based on hourly billing rates for different personnel classifications, including Utility Coordination Project Manager, Area Utility Manager, Assistant Area Utility Manager, and administrative support. The proposal evaluation will be weighted 80 points for the technical proposal (40 points for management plan, 40 points for technical plan) and 20 points for price. The contract includes provisions for Disadvantaged Business Enterprise (DBE) participation, with proposers requested to indicate their intended DBE utilization. Additionally, the contract requires compliance with various state regulations, including drug-free workplace certification, scrutinized companies lists, and e-verify employment eligibility requirements.