Bid Document Package.pdf

The City and County of Broomfield

Community Development

Capital Improvement Program Division

One DesCombes Drive

Broomfield, CO 80020

Project Title: Stoneybrook Drive Retaining Wall

Replacement

Project #: 24T0030

Release Date: July 31, 2025

Questions Deadline (via Bidnet only): 2:00 pm, August 11, 2025

Submittal Due Date/Deadline and Time: 2:00 pm, August 15, 2025

Bidders shall submit their response through the Rocky Mountain E-Purchasing

System at https://www.bidnetdirect.com/colorado no later than the Submittal Due Date and Time. All times reflected in this bid document are Broomfield Local Time only.

Disclaimer: The City and County of Broomfield provides solicitations for all interested parties to download free of charge on the Rocky Mountain E-Purchasing System (RMEPS, also known as BidNet). Respondents may choose to register with RMEPS, also known as BidNet, to get notifications automatically emailed for a nominal annual fee. The City and County of Broomfield does not guarantee the validity of documents acquired from other sources; the Bidder risks submittals may be determined as non-responsive and removed from further consideration.

https://www.bidnetdirect.com/colorado

Contract Documents Project Number

Stoneybrook Drive Retaining Wall Replacement 24T0030

TABLE OF CONTENTS

TABLE OF CONTENTS 2

BID INFORMATION 4

BID SUBMITTAL CHECKLIST 5

INVITATION TO BID 6

INSTRUCTIONS TO BIDDERS 7

General

PART 1 - METHOD OF SUBMISSION 7

PART 2 - INSTRUCTIONS FOR SUBMISSION 7

PART 3 - QUALIFICATIONS OF BIDDERS 7

PART 4 - EXAMINATION OF SAMPLE AGREEMENT AND SITE 7

PART 5 - INTERPRETATIONS AND ADDENDA 8

PART 6 - BID SECURITY 8

PART 7 - BID OPENING 8

PART 8 - MODIFICATION AND WITHDRAWAL OF BIDS 8

PART 9 - AWARD OF CONTRACT OR CONTRACTS 9

PART 10 - SIGNING OF AGREEMENT 9

PART 11 - PERFORMANCE AND PAYMENT BONDS 9

ATTACHMENTS:

Attachment 1: Bid Form Attachment 2: Sample Construction Agreement Attachment 3: Project Plans Attachment 4: Project Specifications Attachment 5: Cattail Removal Specifications - Add Alternate

LINKS:

General Conditions City & County of Broomfield Standards & Specifications Bid Bond Template Labor and Material Payment Bond Template Performance Bond Template Qualifications of Bidders Form Insurance Requirements

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BID INFORMATION

A. Project Description: The Work includes, but is not limited to, removing and replacing existing plants, irrigation, electrical conduit, concrete headers, crusher fines, placement of boulder, rocks and other hardscape, perform construction surveying, tree protection, and all labor and material necessary to complete the Work. All work shall be performed in a manner consistent with the Stoneybrook Drive Retaining Wall Replacement plans, project Specifications, Broomfield Standards and Specifications, and all other applicable provisions associated with this project, together with all incidentals and miscellaneous items necessary to do the Work.

B. Basis of Bids: Unit Cost

C. Number of Days until Bid Expires after Bid Opening: 90 days

D. Amount of Liquidated Damages: $500.00 per day

E. Anticipated Date of Notice to Proceed: October 1, 2025

F. Contract Time: 105 calendar days from date of Notice to Proceed

G. Warranty Period: 2 years (1 year for irrigation and landscaping work)

H. Bonds: Performance, Labor and Material Payment Bond as well as a Bid/Security Bond are required for projects over $50,000.

I. Project Manager:

Name: Elizabeth Racca-Johnson

J. Pre-Bid Meeting Information: No pre-bid meeting will be held.

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BID SUBMITTAL CHECKLIST

The following is a checklist for reference when compiling the Bid submission. Links have been provided throughout this document to provide easy access to supporting documents and submittals.

The documents listed below are required.

All components listed below must be completed in full, combined into a single PDF document titled "(Vendor Name) Sealed Bid – Stoneybrook Wall Replacement”, and submitted electronically through Rocky Mountain E-Purchasing System (http://www.bidnetdirect.com/colorado)

1. Completed Bid Form

2. Bid Bond/Security (required if Bid Amount is $50,000 or Greater) (Bid Bond Template)

3. Completed Qualification of Bidders including Subcontractor List

4. Completed W-9

5. Certificate of Insurance (see Exhibit B of Contract for Insurance Requirements)

6. A current Colorado Certificate of Good Standing for the contracting entity which can be obtained from the Colorado Secretary of State’s website.

The City and County of Broomfield would like to thank all respondents in advance for their interest.

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INVITATION TO BID

The City and County of Broomfield (the “City”) acting through the Community Development

Department is soliciting bids from all qualified individuals, organizations, firms, or other entities, whether for-profit or not-for-profit, to complete the project as described in the Bid Information above within the City and County of Broomfield.

The City intends to execute one (1) contract for the services requested in this Invitation for Bid (ITB).

Parties interested in submitting a bid are required to follow the guidelines and instructions contained in this Invitation to Bid.

Please see the Cover Page for pre-bid meeting, questions deadline and due dates.

The City will accept Bids to award a contract for the above listed project via the Rocky Mountain

E-Purchasing System (RMEPS), also known as BidNet (http://www.bidnetdirect.com/colorado). All components required for the bids shall be in a single PDF document titled "(Vendor Name) –

Stoneybrook Wall Replacement".

The City intends to award a contract to the lowest responsible and responsive bidder, subject to the provisions of Chapter 3.20 of the Broomfield Municipal Code.

The City reserves the right to waive any irregularities in bidding and to reject any or all bids. All bids will be evaluated and the award will be made within ninety (90) days from the date that they are opened.

EQUAL OPPORTUNITY: The City and County of Broomfield intends and expects that the contracting processes of the City and its Bidders provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability and that its Bidders make available equal opportunities to the extent third parties are engaged to provide goods and services to the City as subcontractors, vendors, or otherwise. Accordingly, the Bidders shall not discriminate on any of the foregoing grounds in the performance of the contract, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the contract

(joint ventures are encouraged). Consistent with the City’s Policy of Equal Opportunity and

Non-Discrimination, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and solicitation. The Bidder shall disseminate information regarding all subcontracting opportunities under this contract in a manner reasonably calculated to reach all qualified potential subcontractors who may be interested. The Bidder shall maintain records demonstrating its compliance with this article and shall make such records available to the City upon the City’s request.

REASONABLE ACCOMMODATIONS: For disabled persons needing reasonable accommodation to attend or participate in a city service, program, or activity, call 303-469-3301 or TDD 303-465-5411.

We would appreciate you contacting us at least 48 hours in advance of the scheduled event so that arrangements can be made to locate the requested auxiliary aid.

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INSTRUCTIONS TO BIDDERS

General

PART 1 - METHOD OF SUBMISSION

1.01 The City and County of Broomfield utilizes RMEPS, also known as BidNet, to post bids, addendum, and award information. Bidders must register themselves online prior to bid submission by visiting the website, www.bidnetdirect.com/colorado.

1.02 Bidders requiring technical assistance when registering, or those who do not have internet access, should contact BidNet at (800) 835-4603, for all technical and customer support.

PART 2 - INSTRUCTIONS FOR SUBMISSION

2.01 In an effort to maintain our commitment to environmental sustainability, the City requires all

Bidders to submit one (1) electronic .pdf copy of the bid through BidNet by the submission deadline listed above.

2.02 Bids received after the specified deadline will not be considered and individual extensions to the due date will not be granted. After the bid submission due date and time, a public disclosure of bids received will be posted to BidNet within one (1) business day of the closing date and time.

PART 3 - QUALIFICATIONS OF BIDDERS

3.01 Each bidder must complete the Qualification of Bidders form and submit it with their bid.

3.02 Bidders are required to include a list of all subcontractors at bid time. The subcontractors may not be changed without written authorization from the City. Bidders may be required to submit evidence that they and their subcontractors have a practical knowledge of the particular work bid upon, and that they and their subcontractors have the financial resources to complete the proposed work.

3.03 In determining the Bidder's qualifications, the following factors will be considered: a) work previously completed by the Bidder, and b) whether the Bidder (i) maintains a permanent place of business in Colorado; (ii) has equipment to do the work properly and expeditiously; (iii) has the financial resources to meet all obligations incident to the work; and (iv) has appropriate technical experience. In the sole discretion of the City, no Bid will be accepted from a Bidder who has pending claims which call into question the Bidder’s ability to complete the work in a responsible manner, or

Bidders who do not have the ability to perform or finance the work.

PART 4 - EXAMINATION OF SAMPLE AGREEMENT AND SITE

4.01 Before submitting a Bid, each Bidder should (a) thoroughly review the Sample Agreement

(attachment one); (b) visit the site or sites to familiarize themselves with local conditions which may, in any manner, affect cost, progress or performance of the work; (c) familiarize themselves with

6 Revised 07/17/2023 https://drive.google.com/file/d/1Fxo67Hdw5l2xsM5wauJRxOUym4YJaK8U/view?usp=drive_link federal, state, and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the work; and (d) study and carefully correlate Bidder’s observations with the contract documents.

4.02 The City is exempt from paying State or Local Sales Taxes. Notwithstanding, the Bidder should be aware of the fact that all materials and supplies which are purchased directly by the Bidder in conjunction with this contract will be subject to applicable State and Local Sales Taxes and these taxes shall be borne by the Bidder, unless the Bidder shall obtains a sales tax exemption permit from the State of Colorado Department of Revenue to obtain materials for the work without the payment of Colorado state sales tax. State Tax I.D. # 98-02553-000.

PART 5 - INTERPRETATIONS AND ADDENDA

5.01 All questions regarding the meaning or intent of the Sample Agreement and all of the contract documents are to be submitted to the Project Manager by the questions deadline listed above. Oral comments on the project walkthrough or at the pre-bid meeting and other oral interpretations or clarifications will be without legal effect. Only questions answered by formal written Addenda will be binding.

5.02 Addenda will be uploaded to BidNet. No Addenda will be issued later than four days prior to the bid submission due date except addenda, when necessary, that would postpone the date for receipt of the bids or cancel the bid process.

PART 6 - BID SECURITY

6.01 Bid Security shall be provided in an amount equal to 5% of the Bidder’s price including bid alternates. Bid Security shall be on the City’s Bid Bond template and submitted electronically via

BidNet or may be in the form of a certified or cashier's check payable to the City.

6.02 The Bid Security will be retained until the successful Bidder has executed the Sample

Agreement. If the successful Bidder fails to execute and deliver the agreement, the City may collect the Bid Security from the successful Bidder. The Bid Security of any Bidder may be retained by the

City either (a) until seven days after the effective date of the Agreement, or (b) until the Bids expire.

6.03 The Bidder shall hold pricing for the number of days indicated on the Bid Information section above, but the City may, in its sole discretion, release any Bid and return the Bid Security prior to that date, and the City may decide to withdraw the project at any time.

PART 7 - BID OPENING

7.01 All bids will be witnessed as opened and the unofficial bid results will be posted to BidNet within one business day.

7.02 After the time of the award, all bids and bid documents shall be open to public inspection.

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PART 8 - MODIFICATION AND WITHDRAWAL OF BIDS

8.01 If, within twenty-four hours after unofficial bid results are posted on BidNet, any Bidder files a duly signed, written notice with the City and promptly thereafter demonstrates to the reasonable satisfaction of the City that there was a material and substantial mistake in the preparation of their

Bid, that Bidder may withdraw their Bid and the Bid Security will be returned upon request.

Thereafter, that Bidder will be disqualified from further bidding on the project.

PART 9 - AWARD OF CONTRACT OR CONTRACTS

9.01 The City reserves the right to reject any and all Bids, to waive any and all informalities, and the right to disregard all nonconforming, nonresponsive or conditional bids. The City may reject a bidder based on past performance with the City and whether or not they have provided efficient and effective services, which met the contract requirements. Discrepancies between words and figures will be resolved in favor of the words. Discrepancies between the indicated sum of any column of figures and the correct sum thereof shall be resolved in favor of the correct sum.

9.02 In evaluating bids, the City shall consider the qualifications of the Bidders, and whether or not the bids comply with the prescribed requirements.

9.03 The City may conduct such investigations as deemed necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications and financial ability of the Bidders, key subcontractors and other persons and organizations to do the work in accordance with the contract documents to the City's satisfaction within the prescribed time.

9.04 If the contract is to be awarded, it will be awarded to the lowest responsible and responsive bidder after evaluation by the City.

PART 10 - SIGNING OF AGREEMENT

10.01 When the City has selected the successful Bidder, the City shall notify the Bidder. A successful

Bidder shall execute the agreement provided by the Project Manager which is in substantially the same form as the Sample Agreement (attachment one) and shall deliver the agreement to the City within seven calendar days of receipt. Failure to do so will be just cause for the cancellation of the award, and in such case the Bid Security shall be forfeited to the City.

PART 11 - PERFORMANCE AND PAYMENT BONDS

10.01 For work in excess of $50,000, the City requires payment and performance bonds. The successful Bidder shall submit the Performance Bond and Labor and Material Payment Bond within ten calendar days of receipt of the fully executed agreement.

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TABLE OF CONTENTS

BID INFORMATION

BID SUBMITTAL CHECKLIST