Bid Docs 2026 LRA Bid Docs.pdf

Douglas County, Georgia Project Number 26-025

Douglas County Board of Commissioners Procurement Department

8700 Hospital Drive Douglasville, GA 30134

INVITATION TO BID

COVER SHEET

SOLICITATION NUMBER: 26-025

SOLICITATION TITLE:

LRA PATCHING, MILLING AND RESURFACING OF

VARIOUS DOUGLAS COUNTY ROADS

ISSUE DATE: MONDAY, AUGUST 17, 2026

PRE-SOLICITATION MEETING

N/A

QUESTION DEADLINE: TUESDAY, SEPTEMBER 1, 2026, 4:00 PM EST

https://www.bidnetdirect.com/georgia/douglascounty Please only enter one question per line #

PROPOSAL CLOSING DATE: THURSDAY, SEPTEMBER 17, 2026, 2:00 PM EST

The County reserves the right to modify or alter the following procurement schedule as needed.

Goods or services to be delivered to or performed at:

Douglasville, Georgia 30134

SINGLE POINT OF CONTACT (SPC) Anthony Q. Choice Director of Procurement

EMAIL ADDRESS: dcpurchasing@douglascountyga.gov

DOCUMENTS INCLUDED IN THIS PACKAGE: INVITATION TO BID

Douglas County Board of Commissioners promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

Douglas County reserves the right to cancel this RFP at any time and for any reason prior to the award of a contract by the Board of Commissioners.

mailto:dcpurchasing@douglascountyga.gov

OFFEROR’S RFP CHECKLIST

The 10 Most Critical Things to Keep in Mind When Responding to an RFP for the Douglas County Board of Commissioners

1. _______ Read the entire document. Note critical items such as: mandatory requirements;

supplies/services required; submittal dates; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.).

2. _______ Note the procurement officer's name, address, phone numbers and e-mail address.

This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have.

3. _______ Attend the pre-bid, proposal conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the County of any ambiguities, inconsistencies, or errors in the RFP.

4. _______ Take advantage of the “question and answer” period. Submit your questions online in

BidNet by the advertised due date and view the answers given in the formal “addenda” issued for the RFP. All addenda issued for an RFP are available online in BidNet and will include all questions asked and answered concerning the RFP.

5. _______ Follow the format required in the RFP when preparing your response. Provide point-by-point responses to all sections in a clear and concise manner.

6. _______ Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the County or evaluation committee will know what your company’s capabilities are or what items/services you can provide, even if you have previously contracted with the County. The Proposals are evaluated based solely on the information and materials provided in your response.

7. _______ Check for RFP addenda. Before submitting your response, check online in BidNet for any addenda the County has issued. Submission of Bid acknowledges receipt of addendums however, recommended to include with bid submission signed copies.

8. _______ Review and read the RFP document again to make sure that you have addressed all requirements.

9. _______ Submit your response on time. Note all the dates and times listed in the RFP and be sure to submit all required items on time.

10. Late proposals responses are never accepted. Don’t wait till last minute to upload electronically in BidNet This checklist is provided for assistance only and should NOT be submitted with Offeror’s Response

DOUGLAS COUNTY, GEORGIA

CONTRACT

FOR

LRA Patching, Milling, and Resurfacing of Various Douglas County Roads Consisting of 6.41 Miles

PROJECT NUMBER:

SOLICITATION NUMBER: 26-025

LET DATE: 08/17/2026

DOUGLAS COUNTY BOARD OF COMMISSIONERS

8700 HOSPITAL DRIVE

DOUGLASVILLE, GEORGIA 30134

“DO NOT DISASSEMBLE THIS BOOKLET OR REMOVE ANY

PAGES! THIS COMPLETE BOOKLET MUST BE SUBMITTED AS A

BID PACKAGE. SEE SPECIAL PROVISION 102.03. THE BID WILL

BE CONSIDERED INCOMPLETE AND AUTOMATICALLY

DISQUALIFIED OR REJECTED”

ENTER ALL REQUIRED INFORMATION

EITHER BY HAND OR BY STAMP

DOUGLAS COUNTY DOUGLAS COUNTY

BOARD OF COMMISSIONERS DEPARTMENT OF TRANSPORTATION

Dr. Romona Jackson-Jones, Chairman Suleman Rana, Deputy Director Mark Alcarez, Vice Chairman Department of Transportation Henry Mitchell III, Member 8700 Hospital Drive Whitney Kenner-Jones, Member Douglasville, Georgia 30134 Martin Raxton, Member Telephone: (770) 920-4932

SECTION I

BID PROPOSAL

TABLE OF CONTENTS

A. NOTICE TO CONTRACTORS

B. PROPOSAL INDEX

C. GENERAL REQUIREMENTS

D. CERTIFICATIONS

• EXAMINATION OF PLANS AND SPECIFICATIONS

• CONFLICT OF INTEREST

• DRUG-FREE WORKPLACE CERTIFICATION

• NON-COLLUSION, CERTIFICATION

• RECEIPT OF AMENDMENTS

E. BID BOND

F. INSURANCE REQUIREMENTS

G. CORPORATE CERTIFICATE

H. LIST OF SUBCONTRACTORS

I. GENERAL NOTES

APPENDICES

A. LIST OF ROADS

B. DETAIILED ESTIMATE/ BID FORM

DOUGLAS COUNTY BOARD OF COMMISSIONERS

Purchasing Department

Invitation to Bid

SOLICITATION NO. 26-025

NOTICE TO CONTRACTORS

The Douglas County Board of Commissioners is accepting sealed bids for Patching, Milling, and Resurfacing of Various Douglas County Roads Consisting of _6.41__ Miles

Responses to this ITB must be received electronically via Douglas County BidNet’s online bidding platform on or before Thursday, September 17, 2026 at 2:00 PM EST, after which time and date they will no longer be accepted.

The work to be bid consists of furnishing all materials, labor, and equipment for:

Patching, Milling, Resurfacing Of Various Douglas County Roads

PROJECT NUMBER: _26-025__

Douglas County further reserves the right, to extend the value of this Contract by up to 20% of the original value of the Contract (Bid Amount), to accomplish unforeseen Work, within the scope of the original Contract. Extended Work will be contracted in accordance with provisions of Section IV of this Contract (Section 104.03.A – AUTHORITY TO MAKE CHANGES).

All bids shall be accompanied by a Bid Bond in favor of the Board of Commissioners of Douglas County in the amount of at least five percent (5%) of the Bid for the complete work. The Bid Bond shall be forfeited to the Board of Commissioners of Douglas County, Georgia as liquidated damages if the Bidder fails to execute the Contract and provide Performance Bond, Payment Bond, and Liability Insurance Certificate within fifteen (15) calendar days after being notified that he/she has been awarded the contract.

Payment will be made in accordance with the Douglas County’s Financial Policy (original invoice from contractor is required before payment will be made).

All bidders must be Pre-Qualified with Georgia Department of Transportation (GDOT) and all subcontractors must be registered with GDOT. Qualifications of the Bidder will be reviewed before the Award of the Contract. The County may consider Award of the Contract to other than low Bidder.

The Douglas County Board of Commissioners reserves the right to reject any and all Bids.

Notice to Proceed (NTP) on this Project will be issued following receipt of the correct and fully executed Contract Documents and upon an approved Purchase Order in the contract amount.

All solicitation documents may be obtained from the Douglas County website https://www.bidnetdirect.com/georgia/douglascounty and the Georgia Procurement Registry https://ssl.doas.state.ga.us/gpr/index.

All questions regarding this bid shall be in writing and submitted electronically at https://www.bidnetdirect.com/georgia/douglascounty. No questions shall be received after 4:00 PM ET, Tuesday, September 1, 2026. No other County staff or officials associated with this project should be contacted regarding this bid. DOING SO MAY RESULT IN BIDDER’S DISQUALIFICATION.

Completion Date for this Contract shall be:

ONE HUNDRED-TWENTY (120) CALENDAR DAYS FROM NTP

Responses to this ITB must be received electronically via Douglas County BidNet’s online bidding platform on or before Thursday, September 17, 2026, 2:00 PM, EST, after which time and date they will no longer be accepted

No Bid will be received or accepted after the above specified time and date of the Bid Opening. Bids submitted after the designated time and date will be deemed invalid and returned unopened to the Bidder.

DOUGLAS COUNTY

PROPOSAL INDEX

Project No. LET DATE: 08/17/2026

This contract is broken into four sections as follows:

SECTION I THE BIDDING DOCUMENTS NEEDED TO BID

THIS PROJECT

SECTION II THE CONTRACT DOCUMENTS NEEDED TO

EXECUTE THE CONTRACT AS THE SELECTED

LOW BIDDER.

SECTION III GENERAL CONDITIONS OF THE CONTRACT

SECTION IV SPECIAL CONDITIONS OF THE CONTRACT

REMAINDER OF PAGE LEFT BLANK INTENTIONALLY

GENERAL REQUIREMENTS

1. The work on this Project shall be governed by the 2013 Edition of the Georgia Department of Transportation Standard Specifications Construction of Transportation Systems, Special Provisions, and Current Edition of the GDOT State of Georgia Supplemental Specifications Construction of Transportation Systems.

The materials used in The Work shall meet all quality requirements of the Contract.

Materials will not be considered as finally accepted until all tests, including any to be taken from the finished work, have been completed and evaluated.

Upon request by the Engineer, the Contractor shall furnish formal written invoices from the materials suppliers. The invoices shall show the quantities and the dates shipped.

2. DEFINITIONS AND TERMS: Delete the following paragraphs from Section 101 of the

2013 Edition of the Georgia Department of Transportation State of Georgia Standard Specifications Construction of Transportation System and replace with the following:

DELETE: REPLACE WITH:

101.10 Board THE DOUGLAS COUNTY BOARD OF COMMISSIONERS

101.13 Chief Engineer THE DIRECTOR OF THE DOUGLAS COUNTY DEPARTMENT

OF TRANSPORTATION or appointee acting as his duly authorized representative

101.14 Commissioner THE CHAIRMAN OF THE DOUGLAS COUNTY BOARD OF

COMMISSIONERS

101.22 Department THE DOUGLAS COUNTY DEPARTMENT OF

TRANSPORTATION

101.24 Engineer Same as 101.13 - Chief Engineer (above)

101.62 State Highway Same as 101.13 - Chief Engineer (above)

Engineer

101.63 State THE DOUGLAS COUNTY BOARD OF COMMISSIONERS

101.81 Treasurer THE DIRECTOR OF PURCHASING

3. CONTRACT COMPLETION DATE: This Contract shall be completed on or before

120 (ONE HUNDRED TWENTY) CALENDAR DAYS FROM NOTICE TO PROCEED

DATE.

DEPARTMENT OF TRANSPORTATION

STATE OF GEORGIA

CERTIFICATIONS

(English Projects)

Failure to complete appropriate certification requirements identified below or submission of a false certification shall render the Bid non-responsive.

EXAMINATION OF PLANS AND SPECIFICATIONS

I certify that I have carefully examined the Plans for this project and the Georgia Department of Transportation State of Georgia Standard Specifications Construction of Transportation System, 2013 Edition, and current edition of the GDOT State of Georgia Supplemental Specifications Modifying the 2013 Standard Specifications Construction of Transportation Systems and the Special Provisions included in and made a part of this Proposal and have also personally examined the site of the work. On the basis of the said specifications and plans, I propose to furnish all necessary machinery, tools, apparatus and other means of construction, and do all the work and furnish all the materials, in the manner specified.

I understand the quantities mentioned are “approximate only” and are subject to either increase or decrease and hereby propose to perform any increased or decreased quantities of work or extra work on the basis provided for in the Specifications.

I also hereby agree that Douglas County would suffer damages in a sum equal to at least the amount of the enclosed Proposal Guaranty, in the event my Proposal should be accepted and a Contract tendered me there under and I should refuse to execute same and furnish Bonds and Liability Insurance as herein required, in consideration of which, I hereby agree that, in the event of such failure on my part to execute said Contract and furnish said Bonds and Liability Insurance within fifteen (15) days after the date of the letter transmitting the Contract to me, the amount of said Proposal Guaranty shall be and is hereby forfeited to Douglas County as liquidated damages as the result of such failure on my part.

I further propose to execute the Contract Agreement described in the Specifications as soon as the work is awarded to me, and to begin and complete the work within the time limit provided or suffer liquidated damages in accordance with applicable specifications and regulations. I also propose to furnish a Performance & Payment Bonds and Liability Insurance, approved by the Douglas County Board of Commissioners, as required by the laws of the State of Georgia.

These Bonds shall not only serve to guarantee the completion of the work on my part, but also to guarantee the excellence of both workmanship and materials until the work is finally accepted, as well as to fully comply with all the laws of the State of Georgia.

CONFLICT OF INTEREST

By signing and submitting this Contract, I hereby certify that employees of the company or employees of any company supplying material or subcontracting to do work on this Contract will not engage in business ventures with employees of Douglas County nor shall they provide gifts, gratuities, favors, entertainment, loans or other items of value to employees of this Department.

Also, by signing and submitting this Contract, I hereby certify that I will notify Douglas County through its Engineer of any business ventures entered into between employees of this company or employees of any company supplying material or subcontracting to do work on this Contract with a family member of Douglas County employees.

DRUG-FREE WORKPLACE CERTIFICATION

The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the “Drug-free Workplace Act”, have been complied with in full. The undersigned further certifies that:

1. A drug-free workplace will be provided for the Contractor’s employees during the performance of the Contract; and

2. Each Contractor who hires a subcontractor to work in a drug-free workplace shall secure from that Subcontractor the following written certification:

“As part of the subcontracting agreement with _(Contractor’s Name)__, (Subcontractor’s Name) certifies to the Contractor that a drug-free workplace will be provided to and for the Subcontractor’s employees during the performance of this Contract pursuant to Paragraph (7) of Subsection (b) of Code Section 59-24-3.”

Also, the undersigned further certifies that he will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

NON-COLLUSION, CERTIFICATION

I hereby certify that I have not, nor has any member of the firm(s) or corporation(s), either directly or indirectly, entered into any agreement, participated in any collusion, nor otherwise taken any action in restraint of free competitive bidding in connection with this submitted bid.

It is understood and agreed that this Proposal is one of several competitive bids made to Douglas County, and in consideration of mutual agreements of the bidders, similar hereto, and in consideration of the sum of One Dollar cash in hand paid, receipt whereof is hereby acknowledged, the undersigned agrees that this Proposal shall be an option, which is hereby given by the undersigned to Douglas County to accept or reject this Proposal at any time within that prescribed in Section 103.02 (Award and Execution of Contract) (of the Special Provisions, SECTION IV, of this contract), unless the successful bidder agrees in writing to a longer period of time for the Award, and in consideration of the premises, it is expressly covenanted and agreed that this Proposal is not subject to withdrawal by the Proposer or Bidder, during the term of said option.

I hereby acknowledge receipt of the following checked Amendments of the Proposal, Plans, Specifications, and/or other documents pertaining to the Contract.

AMENDMENT NOS.: 1__2__3__4__5__. I UNDERSTAND THAT FAILURE TO CONFIRM

THE RECEIPT OF AMENDMENTS IS CAUSE FOR REJECTION OF BIDS.

Witness my hand and seal this, the _________day of__________________________, 2026.

Contractor:

The bidder(s) whose signature(s) ________________________________________ appears on this document, having (Print Company Name ) personally appeared before me, and being duly sworn, deposes and says that the above statements are By:____________________________ (SEAL) true and correct. Corporate President/Vice President or Individual Owner or Partner (Strike through all except the one which applies).

Sworn to and subscribed before me this ****************************************** ___day of __________________,2026.

Joint Bidder:

____________________________ (SEAL) _________________________________________

(Notary Public) (Print Company Name)

My commission expires the _____day of ____________________________2026. By_________________________________ (SEAL) Corporate President/Vice President ……………………………………. or Individual Owner or Partner.

FEDERAL ID NO./IRS NO. (Strike through all except the one, which applies) Joint Bidder:

Company Name (Print)

By:______________________________________ (SEAL) Corporate President/Vice President or Individual Owner or Partner (Strike through all except the one which applies).

BID BOND

KNOW ALL MEN BY THESE PRESENTS, THAT WE___________________________________

________________________________________________________________ (hereinafter called the

Principal) and_____________________________________________________________ (hereinafter called the Surety), a Corporation chartered and existing under the laws of the State of _____________

_______________________________with its principal offices in the City of ___________________

___________________________and authorized to do business in the State of Georgia, are held and firmly bound unto Douglas County, Georgia, in the full and just sum of : _____________________

__________________________________________________D0LLARS, and _____________CENTS

($__________________) good and lawful money of the United States of America, to be paid upon demand to Douglas County, Georgia, to which payment will and truly to be made, we bind ourselves, our heirs, executors, administrators and assigns jointly and severally and firmly by these presents:

WHEREAS, the Principal is about to submit, or has submitted to Douglas County, Georgia, a Proposal for furnishing materials, labor and equipment for:

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified Bidder’s check otherwise required to accompany this proposal.

NOW, THEREFORE, the conditions of this obligation are such that if the Proposal be accepted, the Principal shall within fifteen (15) days after receipt of notification of the acceptance, execute a Contract in accordance with the Proposal and upon the terms, conditions, and prices set forth in the form and manner required by Douglas County, Georgia, and execute a sufficient and satisfactory Certificate of Liability Insurance, Performance Bond and Payment Bond payable to Douglas County, Georgia.

The Performance Bond shall be 100% of the total Contract Price, and the Payment Bond shall be 110% of the total Contract Price, in form and with security satisfactory to said Douglas County, Georgia, and otherwise to be and remain in full force and virtue in law; and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to Douglas County, Georgia, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

IN TESTIMONY THEREOF, the Principal and Surety have caused these presents to be duly signed and sealed this _________day of _______________________________________,2026.

___________________________________(SEAL) __________________________________(SEAL) Principal Surety By:_______________________________________ By: ____________________________________

Address: _________________________________ Address:_________________________________

Telephone No: ____________________________ Telephone No:_____________________________

INSURANCE REQUIREMENTS

Prior to execution of the Contract, and at all times that the Contract is in force, the Contractor shall obtain, maintain and furnish the County Certificates of Insurance from licensed companies doing business in the State of Georgia and an A.M. Best Rating A-6 or higher and acceptable to the County covering:

1. Statutory Workers’ Compensation Insurance

(a) Employers Liability Bodily Injury by Accident - $500,000 Each Accident Bodily Injury by Disease - $500,000 Policy Limit Bodily Injury by Disease - $500,000 Each Employee

2. Comprehensive General Liability Insurance 3.

(a) $1,000,000 Limit of Liability per Occurrence for Bodily Injury and Property Damage

(b) Owner’s and Contractor’s Protective

(c) Blanket Contractual Liability

(d) Blanket “X”, “C” and “U”

(e) Products/Completed Operations Insurance

(f) Broad Form Property Damage

(g) Personal Injury Coverage

4. Automobile Liability 5.

(a) $1,000,000 Limit of Liability per Occurrence for Bodily Injury and Property Damage

(b) Comprehensive Form covering all Owned, Non-owned and Hired Vehicles

6. Umbrella Liability Insurance

(a) 4,000,000 Limit of Liability

(b) Coverage at least as Broad as Primary Coverage as outlined under Items 1, 2, 3 above

5. Douglas County Board of Commissioners (DCBC), its subcontractors and affiliated companies, its officers, directors, and employees shall be named on the Certificates of Insurance as Additional Insureds and endorsed onto the policies for Comprehensive General Liability, Automobile Liability and Umbrella Liability Insurance maintained pursuant to this Contract in connection with liability of Douglas County, arising out of Contractor’s operations. Copies of the endorsements shall be furnished the County prior to execution of the Contract. Such insurance is Primary Insurance and shall contain a Severability of Interest clause as respects to each Insured. Such policies shall be non-cancelable except on thirty (30) days written notice to the County. Any separate insurance maintained in force by the Additional Insureds named above shall not contribute to the insurance extended by Contractor’s Insurer(s) under this Additional Insured Provision.

Certificate Holder Should Read: Douglas County Board of Commissioners

Patching, Milling, and Resurfacing

PROJECT NUMBER:26-025

Agent: ___________________________________________Telephone No.____________________ Address: __________________________________________________________________________

CORPORATE CERTIFICATE

I, _________________________________, certify that I am the Secretary of the Corporation named as Contractor in the forgoing Proposal; that

_________________________________________, who signed Proposal on behalf of the

Contractor, was then (title)____________________________of said Corporation; that said

Proposal was duly signed for and in behalf of said Corporation by authority of its Board of

Directors, and is within the scope of its corporate powers, that said Corporation is organized under the laws of the State of _________________, this ______ day of ___________, 2026.

(SEAL) (Signature)

(Company)

(Address)

(Telephone No)

LIST OF SUBCONTRACTORS

I do _____, do not _____, Propose to subcontract some of the work on this project.

I propose to subcontract work to the following subcontractors:

NAME AND ADDRESS TYPE OF WORK

Contractor Name: ____________________________________________

GENERAL NOTES

1. All references in this document, which includes all papers, writings, documents, drawings, or photographs used or to be used, in connection with this document, to the State Highway Department of Georgia, State Highway Department, Georgia State Highway Department, Highway Department, or Department when the context thereof means the State Highway Department of Georgia, and shall be deemed to mean, the Department of Transportation.

2. The data, together with all other information shown on these plans, or in anyway indicated thereby, whether by drawings or notes, or in any other manner, are based upon field investigations and are believed to be indicative of actual conditions. However, the same are shown as information only, are not guaranteed and do not bind the Department of Transportation in any way. The attention of the bidder is specifically directed to Sections 102.04, 102.05, 102.06 and 104.03 of the Specifications – current edition.

3. CONTRACTOR/SUBCONTRACTOR AFFIDAVITS: On this project, the successful Contractor and each of his Subcontractors shall be required to fill in and sign a copy of the appropriate respective affidavit. The signed affidavits are to be submitted as a part of the Contract and are required before an NTP will be issued.

4. NOTICE TO PROCEED (NTP): On this project, the NTP will be issued upon correct and fully executed Contract Documents between the Successful Bidder and the County and upon approval of a Purchase Order in the contract amount.

5. The Contractor shall have on The Work at all times, as his agent, a competent Superintendent capable of reading and thoroughly understanding the Plans and Specifications, and thoroughly experienced in the type of work being performed who shall receive instructions from the Engineer or his authorized representatives. The Superintendent shall have full authority to execute orders or directions of the Engineer without delay, and to promptly supply such materials, equipment, tools, labor, and incidentals as may be required. Such superintendence shall be furnished, irrespective of the amount of work sublet.

The Superintendent shall notify the Engineer prior to starting any Pay Item Work. The Prime Contractor shall coordinate and be responsible to the Engineer for all activities of subcontractors.

6. The Contractor shall fax a copy of all hot mix asphalt test results to Douglas County Department of Transportation to arrive not later than 10:00 A.M., E.T. on the day following production. Fax number is 678-626-0157, ATTN: Project Manager.

7. SURETIES: Douglas County only accepts payment and performance bonds from sureties listed on the US Treasury list of approved sureties.

8. ASPHALT CEMENT PRICE ADJUSTMENT: For this contract, no price adjustment shall be considered.

9. The Contractor shall furnish advance-warning signs and shall have portable signs at all roads and streets that intersect these roads while work is in progress. The signs shall be in accordance with Section 150 of the Special Provisions of the GDOT Standard. This work will not be paid for separately but shall be included in the Bid Price for Item 150, Traffic Control.

GENERAL NOTES continued . . .

10. The Contractor shall not simultaneously perform work on opposite sides of the roadway when the work is within twelve feet (12’) of the travel-way, unless such areas are separated by at least one-half mile of distance in Rural Areas or at least 500 feet in Urban Areas. The Contractor shall have a Flagman at intersecting roads where the Tack is being placed. A Flagman shall not motion for a motorist to run in Tack or other areas which may result in damage to vehicles or danger to drivers. When 1-way traffic is approved the Contractor shall provide the necessary Flagmen to direct such traffic. When traffic is permitted through the work area under stage construction, the Contractor shall furnish Pilot Vehicles at the Engineer’s request. This work will not be paid for separately but shall be included in the Bid Price for Item 150, Traffic Control.

11. In preparation of the roadway prior to resurfacing, the Contractor shall blade the existing shoulders no lower in elevation than the existing pavement or shoulder. If bladed below the existing elevation, corrective work shall be done by the Contractor. This will not be paid for separately, but shall be included in the Overall Bid Price.

12. The Contractor's attention is directed to Section 149 of the Specifications - current edition - Construction Layout. The Contractor shall provide the necessary construction layout.

Cost for this work shall be included in the overall bid price.

13. REMOVAL of MISCELLANEOUS ROADWAY ITEMS: The removal and disposal of Miscellaneous Roadway items, including, but not limited to, curbs, drainage structures, pavement, edge preparation grass, weeds, soils , and debris, unacceptable materials, and abandoned obstructions shall become the property and responsibility of the Contractor. Any Miscellaneous Roadway Items to be disposed of shall be done so off the project and in a manner so as not to be unsightly. This work and any Item to be removed that Is not identified as a pay item shall not be paid for separately, but shall be included in the Overall Bid Price.

14. PATCHING and REPAIR of MINOR DEFECTS: Potholes and broken areas shall be patched and compacted as directed by the Engineer. Areas to be patched shall be milled to the width & depth directed, loose material shall be removed, the area shall be cleaned and primed or tack coated . Disposal of removed patch material is the responsibility of the Contractor and shall not be disposed of on the Right-of-Way or leave an unsightly appearance on the project. Patching materials do not require a Job Mix Formula but shall meet the gradation range shown on Section 828 and the asphalt content to be used, must be approved by the Engineer. If the leveling and patching mix type is not designated, determine the Mix Type by the thickness or spread rate according to Table 3, Page 226. in the Georgia Department of Transportation Standard Specifications, current Edition, do not use 4.75 mm. This will be paid for in the Overall Bid Price for Patching.

15. BRIDGE DECK MILLING: If bridge deck milling is required, extreme care should be taken by the Contractor to avoid milling into the bridge deck and bridge deck seals. The Contractor at no cost to the Department of Transportation shall repair any damages to the bridge deck or bridge deck seals. All bridge deck repairs shall be made to the satisfaction of the Engineer. Any damages to the above-mentioned bridge deck or seals shall be repaired within three (3) days after the damages occur and prior to the resurfacing of the damaged areas in accordance to Subsection

107.13 of the Specifications – current edition.

16. MILLING/PATCHING: The Contractor shall provide positive drainage in the milling operation such that water does not pond on the roadway. Milled areas (to include areas milled for patching) shall be covered or patched on the same day milled and prior to opening lanes to traffic. Failure by the Contractor to cover milled or patched areas on the same day shall result in liquidated damages to be assessed in accordance with Section 108.08 of the Specifications – current edition. Edge milling shall be required to be covered in accordance with Special Provision Section150-02 (Temporary Traffic Control (TTC) zones) Section B (work zone restrictions) #5 ( Milled Surface Restrictions). However, no area should be left with a difference in elevation of more than 2 inches.

17. DRAINAGE STRUCTURES: The Contractor is responsible for maintaining all drainage structures within the limits of the project throughout the duration of the project. Any debris that goes in drainage structures as a result of construction operation (milling, shoulder grading, etc.) shall be cleaned out by the Contractor at no additional cost to the Department.

18. The Contractor shall be responsible for applying soil sterilant in accordance with Section 725 of the Specifications – current edition at the joint face prior to application of the tack coat. Does not apply to this contract.

19. On this project, the Maximum Total Gross Vehicle Weight shall not exceed 56,000 pounds.

20. Leveling Course to be placed as either spot leveling or full width leveling or both, at the discretion of the Engineer. For Leveling Courses, use a Motor Grader equipped with a spreader box and smooth tires to spread the material or use a mechanical spreader meeting the requirements in Sub-Section 400.3.02.C., Equipment at Project Site.

21. INSTALLATION of PAVEMENT MARKINGS,, Required centerline(s), edge line(s), and lane line(s), are listed as “Required Striping” in Appendix A, Section I of this contract. Striping shall be accomplished in two phases on this project:

Phase 1 Temporary Striping is required in this project. in accordance with Section 150.04 of the Georgia DOT Specifications. The temporary centerline shall be striped within three (3) days after the Final Surface has been laid as outlined in Special Provision 150, Traffic Control, of The Georgia Department of Transportation Standard Specifications, Construction of Transportation System, 2013 Edition. The cost for this work is to be included in the overall cost of the project.

Phase 2 Permanent Pavement Markings (those for which a pay item is included in the contract, Item 653) shall be delayed for a period of 15 days minimum after placement of the final surface course on each roadway, but shall be complete no later than 45 days following placement of the final surface.

All Stop Bars listed in “Required Striping” in Appendix A, shall be replaced with 24” thermoplastic and shall be placed along with the temporary striping. Except as directed by the Engineer, within subdivisions, only those stop bars at access roads onto major roadways shall be replaced with 24” (inch) thermoplastic stop bars. Only those permanent quantities noted in the Detailed Estimate/Bid Form in Appendix B, Section I of this contract will be paid for as extra work.

Except as items are included in the Detailed Estimate/Bid Form, The Contractor shall replace all other existing pavement markings (School Zones, Symbols, Words, painted Stop Bars (in subdivisions), in accordance with Section 150 of the Georgia Department of Transportation Standard Specifications, Construction of Transportation System, 2013 Edition. This work will not be measured for separate payment, but shall be included in the Lump Sum Bid Price for Item 150 – Traffic Control.

22. REPLACEMENT OF SIGNAL LOOPS: The contractor shall, upon cutting into a signal loop, contact the County at 678-626-0158 for notification and contractor is responsible for coordination and replacement of damaged loops per engineer’s direction at contractor’s expense within 24 hours.

23. VISUAL AND STRAIGHTEDGE INSPECTION: All paving shall be subject to visual and straightedge inspection during construction operations and thereafter prior to Final Acceptance.

A ten foot (10’) straightedge shall be maintained in the vicinity of the paving operation at all times for the purpose of measuring surface irregularities on all courses. The straightedge and labor for its use; shall be provided by the Contractor. The surface of all courses shall be inspected with the straightedge as necessary to detect irregularities. All irregularities in excess of 3/16 inch in ten feet (10’) for subsurface courses shall be corrected. Irregularities such as rippling, tearing, or pulling, which in the judgment of the Engineer indicate a continuing problem in equipment, mixture or operating technique will not be permitted to recur. The paving operation shall be stopped until appropriate steps are taken by the Contractor to correct the problem.

24. LIQUIDATED DAMAGES: Liquidated damages on this project shall be assessed in accordance with Department of Transportation, State of Georgia Supplemental Specification Section 108- Prosecution and Progress Sub-Section 108-08 Dated January 25, 2009. In addition to contract liquidated damages, there will also be additional liquidated damages accessed for delay in replacement and lane closures. See Special Provision Section 108.08 (C) Intermediate Complete Schedule.

25. INSPECTION AND ACCEPTANCE: Upon due written notice from the contractor of presumptive completion of the entire project, the Engineer will make an inspection. If all construction provided for and contemplated by the Contract is found completed to his satisfaction, that inspection shall constitute the Final Inspection and the Engineer will make the final Acceptance and notify the Contractor, in writing, of this Acceptance as of the date of the Final Inspection. If, however, the inspection discloses any work, in whole or in part, as being unsatisfactory, the Engineer will give the Contractor the necessary instructions for correction of the same and the contractor shall immediately comply with and execute such instructions. Corrections (Punch List Items) are considered a part of the original bid and will not be considered for additional compensation.

26. INTEFERENCE WITH TRAFFIC: No lane closures or interference with traffic will be allowed from

6:00AM – 9:00 AM or 4:00 PM – 8:00 PM Monday thru Friday unless approved by the Engineer.

Any request for variance to these restricted hours must be made in advance and approved by the Engineer. Night time or weekend paving will not be allowed. The Department further reserves the right to restrict construction operations at any time, when, in the opinion of the Engineer, the continuance of the work would seriously hinder traffic flow, be needlessly disruptive or unnecessarily inconvenience the traveling or general public.

27. Shoulder building/grassing is not included in this contract. Low/Soft Shoulder signs will be provided, installed, and maintained by the contractor during construction in accordance with Special Provision 150.03 L. After project completion these signs will remain in place and become property of the County.

28. Milling is primarily intended as edge milling. However, there may be isolated areas where other milling may be required as directed by the Engineer. All milling will be as directed by the Engineer.

All milling is variable depth.

29. Patching for this project will consist of variable depths and widths as directed by the Engineer.

Average Depth of patching should be a minimum of 2 inches

30. Utility adjustments, i.e. manholes, water valves, gas valves, etc. are not included in this contract.

However, utility coordination is required between the Contractor and the Utility owner.

31. Payment for all work satisfactorily completed will be made on a monthly basis for work performed the previous month. The Contractor shall submit a certified, line item, pay request detailing the quantities for which payment is being requested. Each request for payment must be accompanied by a certified statement that all materials and workmanship incorporated into the work, for which the pay request represents, is in accordance with all required Douglas County and or GDOT Specifications.

32 All roads will be required by the contractor to place the Topping, Milling, Patching Temporary Striping, Permanent Striping, RPMs, and Signal Loops. (As directed by engineer )

33 Topping : Will be 9.5mm type II placed at 135#

34 Maxham Rd will be a mill and inlay with 165# 12.5mm Superpave

APPENDIX A

LIST OF ROADS

Patching, Milling, and Resurfacing

PROJECT NUMBER: 26-025

List of Roads

Road Name District To From Length (mi) Old Beulah Rd. 1 HWY 78 Riley Rd 1.26

Maxham Rd 2 Tree Terrace Pkwy Cobb County Line

0.70

West Chapel Hill Rd

3 Chapel Hill Rd. HWY 166 2.84

Post Rd 4 HWY 166 Daer Water Dr 1.61

APPENDIX B

DETAILED ESTIMATE/ BID FORM

Patching, Milling, 2026 RESURFACING VARIOUS COUNTY ROADS (6.41 MILES)

DOUGLAS COUNTY PROJECT # _26-025_LRA Patching, Milling and Resurfacing

Item No. Item Description Units Quantity Unit Price Bid Amount

150-1000 Traffic Control -DCR-01-17 LS 1

402-1802 RECYCLED ASPH. CONC. PATCHING, INCL BITUM MATL & “H”

LIME 19mm

TN 7300

432-5010 MILL ASPH CONC PVMT, VARIABLE DEPTH SY 36,990

402-3103 Recycled ASPH. CONC, 9.5mm Superpave, TPII,GP2 only, INCL BITUM MATL & “ H “ Lime

TN

402-3130 Recycled ASPH, CONC, 12.5mm Superpave, TPII, GP 2 only, INCL BITUM MATL & H Lime

TN

413-1000 BITUM TACK COAT GL 10,200

402-1812 Recycled ASPH.CONC.Leveling,INCL BITUM MATL & H LIME TN 200

647-6200 6x6 Setback Detection Loop EA 2

647-6300 6x40 Quadrupole Presence Detection Loop EA 2

653-1501 Thermoplastic Solid Traffic Stripe, 5 IN, White LM 17

653-1502 Thermoplastic Solid Traffic Stripe, 5 IN, Yellow LM 17

653-1704 Thermoplastic Solid Traffic Stripe, 24 IN, White LF 200 654-1001 Raised PMVT Markers TP 1 EA 1001

654-1003 Raised PMVT Markers TP 3 EA 360

TOTAL BID:

CONTRACTOR NAME:

CONTRACTOR SIGNATURE:

This revised unit price bid schedule can be inserted as an amended page in the bid documents. DO NOT DISASSEMBLE THE BID DOCUMENTS.

Project Number

SECTION II

AGREEMENT FOR CONSTRUCTION

CONTRACT DOCUMENTS

A. OATH OF SUCCESSFUL BIDDER

B. CONTRACT PERFORMANCE BOND

C. PAYMENT BOND

D. AGREEMENT

E. INSURANCE REQUIREMENTS

F. CONTRACTOR/SUBCONTRACTOR AFFIDAVITS

CONTRACT

OATH OF SUCCESSFUL BIDDER

Personally appeared before the undersigned officer duly authorized by law to administer oaths and who, after being first duly sworn, depose and say that they are all the officers, agents, persons, or employees who have acted for or represented (Company

Name)________________________________________________________________

(Address) __ (Telephone

No.) , in bidding or procuring a Contract with DOUGLAS County, Georgia on the following project(s):

Patching, Milling and Resurfacing of Various Douglas County Roads

DOUGLAS COUNTY, GA

CONSISTING OF 6.41 MILES

PROJECT NUMBER:

And that said (has/have) not by (himself/themselves) or through any persons, officers, agents or employees prevented or attempted to prevent by any means whatsoever competition in such bidding; or by any means whatsoever prevented or endeavored to prevent anyone from making a bid therefore, or induced or attempted to induce another to withdraw a bid for said work.

By: ______________________________________ (Signature of Bidder)

(Name Printed)

(Title)

Sworn to and subscribed before me this day of , 2026.

NOTARY PUBLIC

(SEAL)

CONTRACT PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS, THAT WE

___________________________________________ (hereinafter called the Principal) and (hereinafter called the Surety) are held and firmly bound unto Douglas County, Georgia, (hereinafter known as the Owner), for the use of said obligee and all persons doing work or furnishing skill, tools, machinery, supplies, or material under or for the purpose of the Contract hereinafter referred to, in the full and just sum of ____________________________________________dollars, and ___________________cents ($__________________________________) lawful money of the United States of America, to be paid to said Owner, its successors, and assigns to which payment will and truly be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, the above bound Principal has entered into a Contract or Contracts with the said Owner, bearing the date of , 2026, for furnishing material, labor and equipment for:

Patching, Milling, of Various Douglas County Roads

DOUGLAS COUNTY GA,

CONSISTING OF 6.41 MILES

PROJECT NUMBER:26-025

WHEREAS, it was one of the conditions of the Award by said Owner pursuant to which said Contract was entered into, that these presents shall be executed.

NOW THEREFORE, the conditions of this obligation are such that if the above bound Principal shall in all respects fully comply with the terms and conditions of said Contract, and his obligation thereunder, including the Specifications and Proposal, therein referred to and made a part thereof, and such alterations as may be made in said Specifications as therein provided for, and including one-year guarantee period from date of Final Acceptance, and shall indemnify and save harmless the Owner against and from all costs, expenses, damages, injury or loss, to which the said Owner may be subjected by reason of any wrongdoing, misconduct, want of care of skill, negligence or default, including patent infringement, on part of said Principal, his agents or employees, in the execution or performance of said Contract, and shall promptly pay all just claims for damages or injury to property and for all Work done, or skills, tools and machinery, supplies, labor, and materials furnished and debts incurred by said Principal in or about the construction or improvement contracted for this obligation to be void; otherwise, in full force and effect.

And the said Surety to this Bond, for value received, hereby stipulates and agrees that no change, extensions of time, alterations, or additions to the terms of the Contract or to the Work to be performed thereunder or the Specifications accompanying same shall in any wise affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alterations, or additions to the terms of the Contract or to the Work or to the Specifications.

CONTRACT PERFORMANCE BOND

This Bond shall be for the use of all persons doing work or furnishing skill, tools, machinery, or materials under or for the purpose of this Contract, in accordance with the provisions of the Official Code of the State of Georgia, as amended, and is intended to be and shall be construed to be a Bond in compliance with the requirements thereof.

The life of this Bond extends through the Life of the Contract, including the sixty-day maintenance period, and until one year after the Final Acceptance of the Work by the Owner.

IN TESTIMONY THEREOF, the Principal and Surety have caused these presents to be duly signed and sealed in quadruplicate, this day of , 2026

CONTRACTOR

(Company Name)

Attest: By: (SEAL)

Title: Title:________________________________

SURETY

Attest: By: (SEAL)

Title: Title:___________________________________

(Local Agent’s Signature)

(Name Printed or Typed)

(Telephone No.)

Executed in Quadruplicate

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS, THAT WE

as Principal, and as Surety, are held and firmly bound unto DOUGLAS County, in the full sum of (110% of the Total Contract Price)_______________________________________________________________ _________________________dollars and ______________________________________cents ($ ), for the use and protection of said DOUGLAS County, Georgia and all subcontractors and all persons supplying labor, materials, and machinery, and equipment for the performance of the Work provided for in the Contract hereinafter referred to, for the payment of which well and truly to be made we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally by these presents.

WHEREAS, the above bound Principal has entered into a Contract or Contracts with DOUGLAS County, Georgia, dated the day of , 2026, for furnishing material, labor and equipment for:

PATCHING, MILLING,

OF VARIOUS COUNTY ROADS CONSISTING OF 5.47 MILES

WHEREAS, it was one of the conditions of the Award by DOUGLAS County pursuant to which said Contract was entered into, that these presents shall be executed.

NOW, THEREFORE, the conditions of this obligation are such that if the above bound Principal shall promptly pay all subcontractors and all other persons supplying labor, materials, machinery, and equipment furnished for the performance of the Work provided for by said Contract, and such alterations or additions as may be made therein or in the Plans and Specifications, then this Bond to be void; otherwise, in full force and effect, and

The Surety to this Bond, for value received, agrees that no change, extensions of time, alterations or additions to the terms of the Contract or the Work to be performed thereunder of the Specifications accompanying the same shall in any wise affect its obligation on this Bond, and alterations or additions to the terms of the Contract or the Work or to the Specifications. It is agreed that this Bond is executed pursuant to and in accordance with the provisions of the Official Code of the State of Georgia, as amended, and is intended to be and shall be construed to be a Bond in compliance with the requirements thereof.

PAYMENT BOND

IN WITNESS WHEREOF, the Principal and Surety have caused these presents to be duly signed and sealed in quadruplicate, this day of , 2026

Attest: By: (SEAL)

Title: Title:_____________________________________

SURETY

Attest: By: (SEAL)

Title: Title:_____________________________________

(Local Agent’s Signature)

(Name Printed or Typed)

(Telephone No.)

Executed in Quadruplicate

AGREEMENT

THIS AGREEMENT made and entered into this day of , 2026 by and between DOUGLAS County, Georgia, (Party of the First Part, hereinafter called the

County) and _____________________________________________________________, (Party of the Second Part, hereinafter called the Contractor).

WITNESSETH: That the said Contractor has agreed, and by these presents does agree with the said County, for and in consideration of _______________________ ____________ _________________________ ___________________ dollars and_____________________ cents ($________________________) and other good and valuable consideration, and under the penalty expressed in Bonds hereto attached, to furnish all equipment, tools, materials, skill, and labor of every description necessary to carry out and complete in good, firm, and substantial and workmanlike manner, the Work specified, in strict conformity with the Drawings and the Specifications hereinafter set forth, which Drawings and Specifications together with the base bid Proposal made by the Contractor, General Conditions, Special Provisions, Detailed Specifications, and this Agreement, shall all form essential parts of this Contract.