BCTE Draft Solicitation Questions and Comments.xlsx
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Sheet1 Relates To: (RFP or Attachment #/Section #/Page # Question/Comment Government Response 1 L Draft Sol, Sec L.3.4, page 101 VOL 1 Factor 1 states, "The volume shall demonstrate the Offeror’s understanding of the requirements of the basic ID/IQ and TO 0001". Then proceeds to state that, "this volume shall demonstrate the Offeror’s understanding of the entire Program Management/Technical requirement through the Offeror’s TO 0001 proposal submission under the Program Management/Technical
| volume..." Should the Offerors response be soley focused on the execution of the Task Order | Offerors response shall be on both IDIQ and TO1. | ||||
| M | Draft Sol, Sec M.3.2.c, Factor 1, Sub Factor 2, Task Order 0001, page 120 | "The Government will evaluate the feasibility and effectiveness of the Offeror’s proposed approach to meet the BCTE Task Order 0001 requirements. The Government will evaluate the offeror’s approach for both the Basic ID/IQ and Task Order 0001 for consistencies to ensure the Offeror’s understanding of the entire BCTE requirement. " | |||
| Is it the Government's intention offerors should include an approach for both the ID/IQ and Task Order 0001, to be evaluated for this Subfactor? The Government refers to both in this section. | Yes, the Government means offerors must include an approach for both the ID/IQ and Task Order 0001, to be evaluated for this Subfactor | ||||
| L | Draft Sol, L.3.5.a, Factor 1 - Subfactor 1, Management Approach, pg 102 | Page 102 states, "The Offeror shall provide an Integrated Master Plan (IMP) and a resource loaded Integrated Master Schedule (IMS) that details the effective planning, scheduling, execution, monitoring and controlling of the work effort." | |||
| Does the Government want to see a separate IMP and IMS: one for the IDIQ and one for the TO 0001? | Yes, the Government is requesting a separate IMP and IMS: One for the IDIQ and one for the TO 0001. | ||||
| L | Draft Sol,L.3.5.b, Factor 1- Subfactor 2, Task Order 0001, pg 102 | Would the Government provide historical Labor Categories (LCATs) as well as historical Direct Labor Hours for informational purposes from the current CBCSE and BCTC-ES contracts? | No, the Government will not provide historical labor categories or direct labor hours. | ||
| L | Draft Sol, L.2.6, Proposal Submission Requirements, pg 99 | Will the Government consider changing the minimum font size for tables and illustrations from a minimum of 12 point to 10 point? | The minimum font size remains 12 point | ||
| L | Draft Sol, L.2.6, Proposal Submission Requirements, pg 99 | Section L.2.6 notes "...the Integrated Master Schedule (IMS) (submitted in Volume I-Program Management/Technical) shall be submitted using the Microsoft Project 2016 (may use the default font size of the application, Calibri font size 11, or Arial font size 12) and Adobe Acrobat Reader (PDF) export (maximum page size is 11 inches x 17 inches, in landscape view). The Risk Management Plan (RMP) (submitted in Volume I-Program Management/Technical) shall be submitted using the Microsoft Office Word 2016..." | |||
| Can the government clarify if these should be attachment to Vol I or embedded? | The (IMS) and (RMP) are to be attachments. Verbiage is updated in Section L.2.6 | ||||
| L | Draft Sol, L.2.6, Proposal Submission Requirements, pg 99 | Section L.2.6 notes "...the Integrated Master Schedule (IMS) (submitted in Volume I-Program Management/Technical) shall be submitted using the Microsoft Project 2016 (may use the default font size of the application, Calibri font size 11, or Arial font size 12) and Adobe Acrobat Reader (PDF) export (maximum page size is 11 inches x 17 inches, in landscape view). The Risk Management Plan (RMP) (submitted in Volume I-Program Management/Technical) shall be submitted using the Microsoft Office Word 2016..." | |||
| The Provided Master Schedule template appears to be in Excel and not MS Project. Can the Government clarify if a PDF of the provided Attachment 4 should be embedded or part of an appendix? | The (IMS) and (RMP) are to be attachments. Verbiage is updated in Section L.2.6 | ||||
| L | Draft Sol, L.3.5.c, Factor 1 - Subfactor 3, Configuration and Risk Management, pg 103 | For Factor 1, SUB factor 3, notes, "The Offeror shall provide an initial Configuration Management (CM) and Risk Management Plans (RMP)s. These plans shall address at a minimum: overall risk approach; methods; top BCTE risks; risk levels; mitigations; and tracking measures relative to cost, schedule, and performance." | |||
| Is the Government expecting to see separate Configuration Management (CM) and Risk Management Plans (RMP)s for the IDIQ and TO 0001? | The CM should be include within the RMP and shall cover both the IDIQ and TO 0001. | ||||
| M | Draft Sol, M.4, Volume II, FACTOR 2:PAST PERFORMANCE, pg 124 | RFP states: The Past Performance factor will receive one of the performance confidence assessments described in below in section M.3.8. | |||
| Can the Government please provide M.3.8? | Updated document numbering | ||||
| X | M | Draft Sol, M.4.2, Factor 3: COST/PRICE, pg 127 |
The Government will conduct a cost analysis on the proposed costs for all CPFF CLINs in T.O. 01.
| Can the Government provide a Task Order 0001 CLIN crosswalk? | Documents have been updated. | ||||
| Exhibit/Attachments TOC | Draft Sol, page 72, Exhibit/Attachments TOC | Will the Government Provide a template for the Attachment 6 Property Management Plan with the final RFP, to validate our understanding of what is required for the property management plan? | The US Government will not provide a template for a Property Management Plan. The Property Management Plan must be submitted by the offeror and must comply with FAR 45.201(c)(4), FAR 45.202(b) | ||
| L | Draft Sol, L.2.7, Proposal Submission Requirements, Table, pgs 99-100 | Can the Government please clarify total page count? The description notes, "40* + IMP (20) + IMS (20) (maximum page size is 11 inches x 17 inches, in landscape view) + RMP (10) for total page count of 50 pages for Vol I ." | |||
| Should this actually be 90 pages to account for all of Factors 1 & 2 approach elements + IMS + IMP+ RM + CM ( Section L.3.5.c notes both a RM and CM plan separately). | Updated verbiage to L.3.5.c for CM to be included in RMP. The total page count is 95 for volumes 1 and 2. | ||||
| L | Draft Sol, L.3.6 Volume II - Factor 2: Past Performance, pg 104 | Page 104, notes, "The Offeror shall discuss their proposed training support package plan for New Equipment Training, Instructor/Operator Training, and ESS Maintenance Training. The Offeror shall describe their proposed approach to control, secure, inventory, record and audit procured property. The Offeror shall describe their experience with procuring Information Technology hardware through Computer Hardware, Enterprise Software and Solutions (CHESS). The Offeror shall describe how they will support site fielding’s and/or site refreshes at multiple sites concurrently, for both JLCCTC sites and MTC sites." | |||
| Past Performance is typically demonstrated experience and not necessarily what our proposed solutions are. As many of the noted past performance references are 'shall' statements, does the Government want the Offeror to include their experience in these areas or how will we support the effort which would be approach and not experience? | Updated in L.3.6: The Offeror shall describe their experience(s) in the following area(s): Training support package plan for New Equipment Training, Instructor/Operator Training, and ESS Maintenance Training. The Offeror shall describe their experience(s) in the following area(s): Control, secure, inventory, record and audit procured property. The Offeror shall describe their experience(s) in the following area(s): Procuring Information Technology hardware through Computer Hardware, Enterprise Software and Solutions (CHESS). The Offeror shall describe their experience(s) in the following area(s): Supporting site fielding’s and/or site refreshes at multiple sites concurrently, for both JLCCTC sites and MTC sites. | ||||
| PWS | IDIQ PWS, 1.6.18 Phase In & 1.6.18.1 Phase Out, page 12; PWS TO 001 6, Transition Phase In, pg 7 | Can the Government please confirm that both the Phase-In Plan and Phase Out plans for the IDIQ and Phase-In Plan for PWS TO 001 are to be part of the submitted RFP? Will these plans be outside of page count and included as an Appendix? | Yes we require these documents and should be within your page count. | ||
| PWS | IDIQ PWS 1.5, Period of Performance, pg 6; vs Attachment L3, row2 | The IDIQ PWS, "The period of performance (PoP) is 90 months (three (3) year base with two (2) – two (2) |
7year options...)" while Attachment L3 notes, "The IMS shall cover the base period only (24 months)."
| Does the proposal IMS need to be planned out 36 months or 24 months? | The base is 36 months. Attachement L3 notes have been updated to reflect the 36 months. | ||||
| PWS Crosswalk | Attachment L9 PWS Crosswalk | Column E of the Crosswalk spreadsheet indicates PWS/Paragraph. However, there are two PWSs (IDIQ and TO). Will the government break this out into two separate columns for each PWS to ensure clarity? | Updated with 2 columns | ||
| PWS References, column F | Attachment L3 PWS References, column F | Column F, TO 1 PWS Requirements does not match the actual Draft T0001 PWS. Can the Government update Column F with the appropriate/relevant T0001 PWS paragraphs? | Updated. | ||
| L | Draft Sol, L.3.5.a, Factor 1 - Subfactor 1, Management Approach, pg 102 | Page 102 notes, "Relevant PWS sections include IDIQ PWS and TO 0001: 1.6, 1.6.11, 5.1, 5.1.1, 5.1.2, 5.1.3, 5.1.4, 5.1.5, 5.1.6, 5.1.7, 5.1.7.1, 5.1.8 " | |||
| Can the government clarify the relevant sections to be addressed in both the base IDIQ and TO PWS Attachments? | Updated verbiage to IDIQ relevant PWS Sections are all of 1.6 and all of 5, TO 0001 relevant PWS Sections are all of 8. | ||||
| L | Draft Sol, L.3.5.a, Factor 1 - Subfactor 2, Task Order 0001, pg 103 | Page 103 notes, "Relevant PWS sections include IDIQ PWS and TO 0001: 4.1.1, 4.1.11, 4.2.3, 4.2.4, 4.2.5.2, 4.4.1, 4.4.3, 4.5, 4.8, 4.13, 5.1.8, 5.2.5.6, 5.2.8, 5.2.9, 5.2.10, 5.2.11, 5.2.12, 5.2.13, 5.2.14, 5.2.6.1-5.2.7, 5.6, 5.6.1, 5.6.2, 5.6.3, 5.6.4, 5.7, 5.7.1, 5.7.2, 5.8, 5.9, 5.9.1, 5.10, 5.10.1, 5.10.2, 5.10.3, 5.10.4, 5.10.4.1, 5.10.4.2, 5.10.4.3, 5.10.4.4, 5.10.5, 5.10.6, 5.10.7, 5.10.8, 5.10.9, 5.10.10, 5.10.11, 5.10.12, 5.10.13, 5.10.14, 5.10.15" | |||
| Can the government clarify the relevant sections to be addressed in both the base IDIQ and TO PWS Attachments? | Updated verbiage to IDIQ relevant PWS Sections are 5.8, 5.10.4, 7.7, and TO 0001 relevant PWS Sections are 8.1.8, 8.1.13, 25.3 | ||||
| L | Draft Sol, L.3.5.a, Factor 1 - Subfactor 3, Configuration & Risk Management, pg 103 | Page 103 notes, "Relevant PWS sections include: ID/IQ PWS and TO 0001 PWS: 4.1.10, 5.1.7, 5.1.7.1, 5.3, 5.4" | |||
| Can the government clarify the relevant sections to be addressed in both the base IDIQ and TO PWS Attachments? | Updated verbiage to IDIQ relevant PWS Sections are 5.1.7, 5.1.7.1 and TO 0001 relevant PWS Sections are 8.1.7, 8.1.8, 11, 12 | ||||
| PWS | IDIQ PWS 5.2.1, page 23 | Can the same COTS vendor be utilized for non-CHESS/CHESS Out of Scope items if they also have been awarded other opportunities via the CHESS contract ITES-3H? | Yes, but there is a waiver process that needs to be completed first. The Government does not anticipate purchases out of scope. | ||
| PWS | Attachment 2 PWS T0001, Section 13, pg 15 | Will the expectation be that the Prime Vendor will maintain the "(DI-TMSS-80527C) Commercial-off-the-Shelf Manuals & Associated Supplemental Data"? | Yes | ||
| PWS | IDIQ PWS: 1.2, pg 5; 5.2.2, pg 24; 5.2.5.6, pg 26; 5.2.6, pg 26; 5.2.9, pg 29; 7.5, pg 51; 7.6,pg 52 | It is important the Offeror understand exactly what constitutes TE and TSE. For example, what hardware and software is part of TE and TSE. Can the Government provide clarification to define TE and TSE? | TE and TSE has been removed from all documents and changed back to BCTC-ES and CBCSE - Site survey's will dictate what equipment is required. | ||
| X | L5 | Question 25. Attachment L5 BCTE Cost-Pricing Workbook; Draft Sol, Rate Table, page 9 | If the awardee/contractor request to update/revise the proposed Indirect Rates at any point during the life of the contract (including restructuring, mergers/acquisitions, downsizing, etc.), the Government will utilize the most recent Forward Pricing Rate Agreement (FPRA) from Defense Contract Management Agency (DCMA) (or any other |
rate agreement between the Government and the Contractor, for example Final Rates or Quick Closeout (QCO) Rates). If no FPRA, Final Rates, or QCO Rates are available, the Forward Pricing Rate Recommendation (FPRR) will be utilized. If an updated FPRR or FPRA comes out, or QCO or Final rates, any of which that changes any rate by at least +/- 3% the contractor has the right to adjust (current and future) billings to reflect this change and a contract modification will be issued to incorporate the rates into the IDIQ contract.
| Can the Government confirm that an offeror may use its current DCAA submitted Provisional Billing rates or actual billing rates, in lieu of an FPRA? | All reference and guidance for indirect rates shall only appear in the cost price section. As stated in the provisional billing rates letter from DCAA, provisional billing rates cannot be used for forward pricing purposes. | ||
| X | L | Draft Sol, L.4 III, pg 109 and Sec B.1 Supplies Services & Prices, pg 6 | |
| The Draft Sol states, "Since the preponderance of this contract is CPFF…" however, the Section B.1.4 notes FFP as contract type. |
| Can the Government please clarify the contract type? | This section has been updated. | |||
| X | Pricing Workbook - Example Parts List | Attachment L5, Pricing Workbook - Example Parts List | The instructions state for offerors to provide unit cost and totals for the two parts examples. However, the configurations listed do not provide enough information to ensure the offeror can price the item accurately. |
| Can the Government please provide detailed descriptions or provide definition of the acronyms provided in the configuration list? | This tab is for informational purposes only. This is an example template that can be used during execution. | |||
| X | Pricing Workbook - Labor Descriptions | Attachment L5, Pricing Workbook - Labor Descriptions | CLIN 0002 references Help Desk Support, however, the Labor descriptions tab does not provided any help desk labor positions. |
| Can the Government please provide help desk labor positions, descriptions, and qualifications? | Refer to IDIQ PWS 5.3 | ||||
| X | Pricing Workbook - Labor Descriptions | Attachment L5, Pricing Workbook - Labor Descriptions | Can the Government please confirm if any of the positions are subject to Service Contract Labor Standards (SCLS)? | Service Labor Contract Standards fall under the Service Contract Act. The Service Contract Act applies to Service Workers, as defined by the statute and FAR subpart 52.222-41. Notably, the Service Contract Act does not apply to executive, administrative, or professional employees, as these terms are defined in Part 541 of Title 29, Code of Federal Regulations, as revised. | |
| X | Pricing Workbook - Labor Descriptions | Attachment L5, Pricing Workbook - Labor Descriptions | If any labor positions are subject to SCLS, can the Government please provide the appropriate Wage Determination? | Service Labor Contract Standards fall under the Service Contract Act. The Service Contract Act applies to Service Workers, as defined by the statute and FAR subpart 52.222-41. Notably, the Service Contract Act does not apply to executive, administrative, or professional employees, as these terms are defined in Part 541 of Title 29, Code of Federal Regulations, as revised. The Government will not provide wage determinations due to labor positions being executive, administrative, or professional employees. | |
| X | Pricing Workbook - Labor Descriptions | Attachment L5, Pricing Workbook - Labor Descriptions | Will the Government allow experience in lieu of a degree for any of the labor positions? If so, please provide updated education/experience for these positions. | The government will not allow experience in lieu of degree for positions listed in L5. | |
| Draft Sol, Section I - Contract Clauses; Clause 252.204-7021 para. (b), pg 63 | |||||
| Solicitation states CMMC certification required, however, it does not list the required certification for this solicitation. Additionally, the IDIQ nor the TO PWS provide the required CMMC certification. The DoD has not finalized the rules on CMMC 2.0 as of yet. Can the Government clarify the certification requirement for this solicitation? | Clause 252.204-7021 is removed. | ||||
| SOW | IDIQ SOW 5.6.2 & 5.10.1 pgs 31 & 36, and T0001 PWS 22.3, pg 17 | In accordance with IDIQ PWS 5.6.2 & 5.10.1, and TO SOW 22.3, we request the associated As-Built Drawings. | Shall be provided during Phase In, from previous vendor or from Government as requested. | ||
| PWS | TO 0001 PWS 22.2, pg 17 | In reference to TO 0001 PWS 22.2, which MTCs comprise the “following Mission Training Complexes? | Its included in the IDIQ PWS 7.3 | ||
| PWS | IDIQ PWS, 5.6.2, pg 31 | In reference to IDIQ PWS 5.6.2, which MTCs are NIPR-only? | This will be shared during phase in | ||
| PWS | IDIQ PWS, 5.6.4.h, pg 32 | In reference to IDIQ SOW 5.6.4.h, will the government provide the referenced ESS Guide Specifications? | This will be shared during phase in | ||
| PWS | IDIQ PWS, 5.6.4.b, pg 33 | In reference to IDIQ PWS, 5.6,4 b, Will the government provide inventory details and warranty status of all equipment covered by this TO so industry can estimate the level of effort that may be required to meet “For any equipment currently under warranty, the Contractor shall determine whether the fault is due to the warranted issues or other causes. If it is determined that the fault is due to other causes than warranty, then the Contractor shall repair the fault.” | This is not a being evaluated during the proposal, but this will be shared during phase in. | ||
| PWS | IDIQ PWS 5.10.2, pg 36 | In reference to IDIQ PWS 5.10.2, does this requirement indicate that ESS technicians are located at each site to perform preventative maintenance? If so, how many ESS technicians are located on site, and at which sites are they located? | No, ESS technicians are not located at each site. | ||
| PWS | IDIQ PWS 5.10.5, pg 37 | In reference to IDIQ PWS 5.10.5, where should the ESS CSC be located? | Contractors decision | ||
| PWS | TO 0001 PWS 22.2, pg 17 | In reference to TO 0001 PWS 22.2, can the government provide examples of when the IDIQ Base contract takes priority over the TO PWS? | Removed from section 22.2 and added into the scope. An example would be tasks to be performed under 5.6 Electronic Security Systems (ESS). | ||
| X | L | Draft Sol, L.4 Volume III - Factor 3: COST/PRICE, pg 109 | |||
| "The Offeror shall ensure that all Major Subcontractors, defined as members of an offeror’s overall team whose contribution will account for more than (15) percent or more of the Total Proposed Cost/Price, shall provide a separate cost/price volume, which follows the same format as described in these instructions." | |||||
| Does the Government mean to say 15% of Total Proposed Cost/Price or Total Labor Cost? | Verbiage updated in L.4.1 to say total proposed costs. | ||||
| X | Cost | Draft Sol, L.4.7, Cost/Price Proposal, pg 111, and Attachment L5, Cost-Pricing Workbook | Attachment L5 TO001 requires equipment to be priced; will the Government be providing an NTE amount for the materials or does the Government want the Offeror to use their Vendors to establish estimates for material costs? | Workbook has been revised. | |
| X | L | Draft Sol, L.4.6, Price Workbook, pg 110 | Can the Government confirm the NTE values currently in the Attachment L5 Cost-Pricing Workbook are correct? | Workbook has been revised. | |
| L | Draft Sol, L.3.6. pg 103 | Can the Government please confirm that Table of Contents, Title Pages, Glossary, Divider/Blank Pages, Teaming | |||
| Arrangements, and PWS References (Section L, Attachment L3) are excluded from the page count for ALL volumes? | Updated verbiage totable of Contents, Title Pages, Divider/Blank Pages, Teaming Arrangements, and PWS References (Section L, Attachment L3) are excluded from the page count. | ||||
| PWS | IDIQ Draft PWS | Will it be the Government's or Offeror's responsibility to dispose of existing equipment and/or FFE? | The vendor consolidates the site of the equipment to be disposed of and it is the government sites responsibility to dispose of the equipment. | ||
| L | Draft Sol, L.3.5.c, pg 103 | Section L.3.5.c. states "Factor 1 - Subfactor 3, Configuration and Risk Management. The Offeror shall provide an initial Configuration Management (CM) and Risk Management Plans (RMP)s. These plans shall address at a minimum: overall risk approach; methods; top BCTE risks; risk levels; mitigations; and tracking measures relative to cost, schedule, |
and performance."
Q1: Can the Government please confirm that the Configuration Management Plan is outside of the 40 page count for the Volume I – Factor 1: Program Management/Technical?
Q2: Can the Government please clarify if the requirements of 'overall risk approach; methods; top BCTE risks; risk levels; mitigations; and tracking measures relative to cost, schedule, and performance' should be addressed in the RMP and are not required as part of the CM Plan? Q1: The CM will be included within the RMP.
Q2: All-inclusive in the RMP.
2 RFP; Section I; Pg. 63 Clause 252/204-702: CONTRACTOR COMPLIANCE WITH THE CYBERSECURITY MATURITY MODEL
CERTIFICATION LEVEL REQUIREMENT (NOV 2020)
This requires a Cybersecurity Maturity Model Certification (CMMC) but the standard has not been approved
Additionally, it requires a certification at the required level but does not identify the level
| Request the Government to clarify. | Clause 252.204-7021 is removed. | |||
| L | RFP; Section L; Pg. 99 | "L.2.3 For a hand-carried proposal (i.e. CDs/DVDs, no hard copy proposal(s) will be |
accepted), the Offeror shall complete Section L, Attachment L6- Proposal Receipt Form (Company name, Date Delivered, Company Representative’s Name, Company Representative’s Title and Number of CD/DVD Packages Received). The Contracting Officer/Specialist will annotate the date and time of proposal receipt."
| Q: Why is the Government requesting CDs/DVDs rather than having Offerors submit their proposal via DOD SAFE? For Offerors not located in Orlando, FL that creates extra burden. We recommend proposal delivery via DOD SAFE. | Updated and changes made to DOD SAFE | |||
| L | RFP; Section L; Pg. 99 | "L.2.6. Paragraphs should be single spaced. Each paragraph shall be separated by at least |
one blank line. A standard, 12-point minimum Arial font size is required. Tables shall be 12-point font and may be landscape. Illustrations (e.g. images or diagrams) shall use a font size of no less than 12-point and may be landscape."
| Request changes to the font size for tables to 10-point Arial, and Illustrations 8-point Arial. | No, it will remain 12 point | |||
| L | RFP; Section L; Pg. 100 | Volume 1 Program/Technical: "40* + IMP (20) + IMS (20) (maximum page size is 11 inches x 17 inches, in landscape view) + RMP (10) for total page count of 50 pages for Vol I" |
| Is it correct that the max page count for volume 1 is 50 page SPECIFICALLY allocated IMP (max 20 pages), IMS (max 20 pages), and RMP (max 10 pages)? | Updated verbiage to 20* + IMP (10) + IMS (20) (maximum page size is 8.5 inches x 11 inches) + RMP (inclusive of CM) (10) for total page count of 60 pages for Vol I | |||
| L | RFP; Section L; Pg. 101 | "NOTE: 11” X 17” pages are acceptable for tables/graphic representations ONLY. Each printed side of an 11” X 17” page counts as two pages for the relevant page count." |
| Does this mean the IMS is limited to 10 pages if they are 11x17? | 11 X 17 is no longer acceptable, maximum size is 8.5 X 11 | |||
| L | RFP; Section L; Pg. 101 | L.3.4 - "All referenced PWS sections are inclusive of sub-paragraphs and sections unless specific sub paragraphs |
are listed (e.g. a reference to paragraph 3.1 implicitly includes all 3.1.x and other nested paragraphs unless specific sub-paragraphs are also listed)."
L.3.5.a - "The Offeror shall describe how the Offeror’s organization will adapt to rapidly changing program requirements and provide the required agility, flexibility, and responsiveness to meet customer and technical requirements, constraints, and priorities.
Relevant PWS sections include IDIQ PWS and TO 0001: 1.6, 1.6.11, 5.1, 5.1.1, 5.1.2, 5.1.3, 5.1.4, 5.1.5, 5.1.6, 5.1.7, 5.1.7.1, 5.1.8"
| Is it correct to understand that since 1.6 and 1.6.11 then the other subparagraphs under 1.6 don't need to be addressed except for 1.6.11? | No, L.3.4 and L.3.5.a, etc have been updated and all subparagraphs shall be considered. | ||||
| L | RFP Sect L, page 95 - Proposal shall be valid for 400 calendar days from date of initial proposal submission. | In light of recent DoD economic guidance to industry partner feedback comments and this solicitation is a Total Small Business Set-Aside acquisition, Sect L submission instructions that proposal shall be vaid for 400 calendar days is out of synch with current economic situation. Would the Government consider the following: Proposal shall be valid for 180 calendar days from date of initial proposal submission. A proposal that shall be valid for 400 calendar days presents a very real challenge to small businesses and would limit potential competitive small business offerors. | Proposal validity has been updated. | ||
| M | RFP Sect M, Evaluation Factors for Award, para M.3.2.b Factor 1 - Subfactor 1.1 Management Approach, pg 120 | The BCTE Program requires an in depth management and IPT structure, technical approach and inside knowledge and expertise of both Army's Mission Training Complex (MTC) and JLCCTC sites. In the BCTE Evaluation Criteria, how does the Government plan to evaluate the Management Approach to ensure resource efficiencies in BCTE NET fielding and integration events by integrating BCTE with the existing MTCCS Program at Army MTC and JLCCTC site resources? The successful offeror will need to provide the Management Approach and IPT structure to ensure BCTE Program resource efficiencies by leveraging the existing Mission Training Complex Capabilities Support Program | This information will be provided during Phase In. NET fielding has been removed from the packet. | ||
| PWS | IDIQ PWS, 1.6.11, Pg. 11 | Ref: Program/Contract Manager: Master’s degree in Business Administration or related technical field with 10 years of experience in Program Management. (Current Project Management Professional certification preferred) |
| Does the alternate P/CM have to have a Master's degree, 10-years experience, and a PMP certification? | All P/CM shall have Masters degree and 10 years expereince. Additionally, PMP or equivalent certification is preferred but not mandatory. | |||
| PWS | IDIQ PWS, 4.2, Pg. 15 | Ref: The Contractor shall possess and maintain a Secret Facility Security Clearance from the Defense Security Service. |
The Draft DD254 indicates a Top Secret Facility Security Clearance is required. Which is correct? Defense Security Services issues the personnel security clearances (PCL) for U.S. citizen employees of a contractor who require access to classified information. Clearances may be at the CONFIDENTIAL, SECRET and TOP SECRET level. Individuals cannot apply for a personnel security clearance application on their own. Rather, the company determines whether an employee will require access to classified information in performance of tasks or services related to the fulfillment of a classified contract. Once the company makes this determination, the individual may be processed for a security clearance. Review the Defense Security Service website of Frequently Asked Questions for additional information: http://www.dss.mil/psmo-i/ps_faqs.html A facility clearance (FCL) is an administrative determination that, from a national security standpoint, a facility is eligible for access to classified information at the same or lower classification category as the clearance being granted. It is a clearance of the business entity; it has nothing to do with the physical office structure. The FCL may be granted at the CONFIDENTIAL, SECRET, or TOP SECRET level. A contractor or prospective contractor cannot apply for its own facility clearance. A procuring activity of the Government, or cleared contractor in the case of subcontracting, may request the clearance when a definite, classified procurement need has been established. Review the Defense Security Service website of Frequently Asked Questions for additional information: http://www.dss.mil/isp/fac_clear/per_sec_clear_proc_faqs.html and the checklist for application: http://www.dss.mil/isp/fac_clear/fac_clear_check.html In addition to having an FCL, some companies are required to “safeguard” classified information at their location. If this is the case, then they must receive Government approval to safeguard classified information.
PWS IDIQ PWS, 5.5, Pg. 31 Ref: Customer Support
"The Contractor shall ensure that sufficient funds are available to conduct service before proceeding."
"As these tasks are identified, the Contractor shall be asked to submit a proposal based on pre-negotiated rates for execution of the task on an FFP basis for the labor and a Cost basis for travel."
| Since the requirements for Customer Support are not defined, how can the offerors provide and estimate for this in Attachment L5 BCTE Cost-Pricing Workbook in the Basic IDIQ and TO 00001 Tabs? | As these tasks are identified during our current contract for BCTC-ES, the Contractor will be provided with those during Phase In. The contractor shall be asked to submit a proposal based on pre-negotiated rates for execution of the task on an FFP basis for the labor and a Cost basis for travel. Offerors can make estimates based on repair work which may also include inspection, testing, adjustment, calibration, part or component replacement and programming, modernization, and cybersecurity (CS) support as required to complete the service request. | |||
| PWS | IDIQ PWS, 5.6.4, Pg. 32 | Ref: "Scope. The Contractor shall provide the management staff, material and financial resources, and technical expertise to perform all the tasks included in this task. Contractor shall manage the total work effort associated with all services required herein to assure full and timely completion of these services." |
| What financial resources is the Government referring to? Please define. | Removed financial resources verbiage | |||
| PWS | IDIQ PWS, 5.10.4, Pg. 36 | Ref. "The Contractor shall ensure that sufficient funds are available to conduct service before proceeding." |
| Since the requirements for ESS Support are not clearly defined, how can the offerors provide and estimate for this in Attachment L5 BCTE Cost-Pricing Workbook in the Basic IDIQ and TO 00001 Tabs? | Section 5.6 of the IDIQ PWS lays out all ESS support. | |||
| PWS | IDIQ PWS, 7.1, Pg43 | Ref: "c) Acceptable Quality Level (AQL). Sets forth the maximum allowable deviation from perfect performance for each listed service. Allowable Level of Performance that may occur before the Contractor will receive less than 100% of the maximum payment for the listed service." |
What is the Government's methodoloy for reducing payment if the AQL is determine not met?
Decision Tables: When a service has failed to meet AQL, a decision must be made as to who is at fault (contractor or Government). A decision table is used for this purpose. The decision table identifies different kinds of unsatisfactory performance, probable cause factors, and the things from which these factors could result.
| X | L | Attachment L-5 BCTE Cost-Price Workbook, Total Evaluated Price Tab | Based on the Government's pre-filled costs (travel, materials, software licenses , etc.) there is only $3,375,000 below the IDIQ ceiling of $250M. Does the Government believe the labor costs for the yellow cells will not exceed $3,375,000? | Cost/Price workbook has been updated. | |
| X | Cost | Attachment L-5 BCTE Cost-Price Workbook, Basic IDIQ Tab | The CLINs, Description, and Type (CPFF, FFP, Cost) do not align with the following file: | ||
| Attachment L8 BCTE Section B CLIN Structure Spreadsheet with Options and Attachment L9 BCTE PWS Crosswalk_12OCT2022 | Updated to align | ||||
| X | Cost | Attachment L-5 BCTE Cost-Price Workbook, TO 0001 Tab | The CLINs, Description, and Type (CPFF, FFP, Cost) do not align with the following file: | ||
| Attachment L8 BCTE Section B CLIN Structure Spreadsheet with Options and Attachment L9 BCTE PWS Crosswalk_12OCT2022 | Updated to align | ||||
| X | Cost | Attachment L-5 BCTE Cost-Price Workbook, Example Parts List Tab | What is the purpose of this Tab since it does not drive anything the TEP? |
| How will the Government use this in the evaluation process? | Information purposes only. This is a template to be used during execution. | ||||
| X | Cost | Attachment L-5 BCTE Cost-Price Workbook, Labor Descriptions Tab | What is the purpose of column B since offerors cannot determine what teammate will have a specific labor category? Additionaly, there will be the same labor categories at multiple locations. | These rates will be used for pricing any additional cost type work that may be required during the PoP. Not location specific, at contractor location, all activiteis will be TDY | |
| DD254 | Attachment 5 DD-254 BCTE Draft 7 Oct 2022 | The draft DD 254 identifies the requirement for a Top Secret facility security clearance. |
| If the two parent companies form a JV to propose BCTE and both companies have a Top Secret facility security clearance, does the unpopulated JV require a Top Secret clearance given that both companies performing the work have that clearance? | No. A joint venture does not have to hold the facility clearance where its members do hold the required facility clearance. For this procurement, joint ventures are established pursuant to the Small Business Administration (SBA) Mentor-Protégé Program (MPP). The regulation governing facility clearances for SBA MPP joint ventures may be found at 13 C.F.R. 121.103(h)(4). Sources: 13 C.F.R. 121.103(h)(4); Section 1629 of the 2020 NDAA; InfoPoint LLC, B-419856 (August 27, 2021). Secret and Top-secret personnel required at time of award per PWS 4.2. Note: The prime contractor is the entire Joint Venture as formed pursuant to the SBA MPP program. This will include any person or entity that is part of the JV agreement formed under 13 C.F.R.125.8 and 13 C.F.R. 125.9. Subcontractors will not be part of this agreement. Additionally, the SBA rule at 13 C.F.R. 103(h)(4) allows a joint venture to rely on the facility security clearances of its members. This applies to facility clearances only (as opposed to personnel security clearances). Personnel may also require clearances in addition to the facility clearance. Posted on SAMS.GOV 16 Feb 2023 | ||||
| 3 | DD254 | DD-254 | Is an Top Secret Facility clearance required for this requirement? If so, will the Government sponser the contract after award? | Top Secret Facility clearance is required per PWS 4.2. The Top Secret Facility clearance is required at the time of contract award. Posted on SAMS.GOV 16 Feb 2023 | |
| 4 | CLIN | Solicitation B.1.3; Att. L8. Pg 5 | B.1.3. The Offerors will complete “Section B – Supplies or Services and Prices” above with complete pricing amounts. Additionally, Offerors will complete the “Attachment L8-Section B Spreadsheet (With Options)” Workbook with complete and detailed pricing amounts. The Section - B is below B.1.3 and doesn't match Att. L8 but shows the structure for "idiq" level. Would the govt. please clarify which Section B is required to be completed? | The cells highlighted in yellow shall be updated by offeror. | |
| Solicitation C.1. Pg 11 thru 14 | SOFA information is listed for Korea. Will the work to be performed in Germany, Japan and Italy also be covered by the Status of Forces Agreement? | Yes, the SOFA clause is in solicitation. | |||
| CLIN | Solicitation Section J; Att. L8 Pg 70 | Document L8 - states it has 4 Tabs, L8 only has 2 Tabs. Would the Government confirm the tabs on L8? | Workbook has been revised. | ||
| L | Solicitation L.2.1. Pg 99 | Proposals for solicitation W900KK-23-R-0009 may be hand carried, sent by standard mail delivery through the United States Postal Services (USPS), or by a certified express vendor (i.e., - FedEx)..." Will the Government consider proposal submission via electronic methods? | This language is revised. DOD SAFE shall be utilized. | ||
| L | Solicitation L.2.6. Pg 99 | L.2.6. Paragraphs should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum Arial font size is required. Tables shall be 12-point font and may be landscape. Illustrations (e.g. images or diagrams) shall use a font | |||
| size of no less than 12-point and may be landscape. The Integrated Master Schedule (IMS) (submitted in Volume I-Program Management/Technical) shall be submitted using the Microsoft Project 2016 (may use the default font size of the application, Calibri font size 11, or Arial font size 12) and Adobe Acrobat Reader (PDF) export (maximum page size is 11 inches x 17 inches, in landscape view). The Risk Management Plan (RMP) (submitted in Volume I-Program Management/Technical) shall be submitted using the Microsoft Office Word 2016 and shall follow the paragraphs requirements above. Will the Government consider lowering the font size used for tables and graphics to 10pt font? | The documents will be 12 point, 8.5 X 11 paper size |
Verbiage from Sec L is revised: (maximum page size is 11 inches x 17 inches, in landscape view) pages submitted in 11x17 shall be counted as 2 pages.
| L | Solicitation L.2.7, L.3.5.c, M.3.2.d. Pg 100, 103 & 120 | Table in Section L.2.7 states "40* + IMP (20) + IMS (20) (maximum page size is 11 inches x 17 inches, in landscape view) + RMP (10) for total page count of 50 pages for Vol I"; Section L.3.5.c states: "The Offeror shall provide an initial Configuration Management (CM) and Risk Management Plans (RMP)s. These plans shall address at a minimum: overall risk approach; methods; top BCTE risks; risk levels; mitigations; and tracking measures relative to cost, schedule, and performance. Section M.3.2.d states: " L.3.5c indicates a requirement for offerors to provide a Configuration Management plan. However, the Government does not indicate within solicitation Sections L.2.7 or L.3.5.c how many pages are allocated for the Configuration Management plan or if the Configuration Management plan should be included with the Risk Management Plan. Will the Government please provide the page count allocation for the Configuration Management Plan? If the Configuration Management Plan should be included as part of the Risk Management Plan, we request an increase in page count to allow offerors the ability to adequately address both requirements. | CM will be inclusive of the RMP. Verbiage updated in Section L. | ||
| L | Solicitation L.2.7 & L.3.5.c. Pg 100 & 103 | Section L.2.7 provides a Table that specifies the content and maximum pages for Volume I (Program Management/Technical). This requirement states: "40* + IMP (20) + IMS (20) (maximum page size is 11 inches x 17 inches, in landscape view) + RMP (10) for total page count of 50 pages for Vol I. " Section L.3.5.c states: "The Offeror shall provide an initial Configuration Management (CM) and Risk Management Plans (RMP)s." Recommend an additional 10 pages be provided and allocated to Volume 1 for the documentation and submission of a CM Plan as part of Factor 1 - Subfactor 3. Define within section L and M the requirments for an initial Configuration Management (CM) and Risk Management Plans (RMP)s. The Government does not specify a Configuration Management (CM) Plan requirement nor allocate page count in Section L.2.7; however, Section L.3.5.c defines a requirement for a CM Plan in addition to the Risk Management Plan (RMP). Is a CM Plan required? If so, will the Government allocate additional page count in Volume 1 for this requirement as a CM Plan and RMP cannot be feasible and credibly documented within 10 pages. Will the government define within section L and M the requirments for an initial Configuration Management (CM) and Risk Management Plans (RMP)s? | Volume 1 page count requirement updated to: 20* + IMP (10) + IMS (20) (maximum page size is 8.5 inches x 11 inches) + RMP (inclusive of CM) (10) for total page count of 60 pages. | ||
| L | Solicitation L.2.7 and L.3.6. Pg 100, 104-108 | Section L.2.7 states that Volume II Past Performance is limited to 25 pages. Section L.3.6 in the Draft Solicitation pages 104 and 105 outline multiple requirements for inclusion within the Past Performance Volume and Pages 105 - 108 identify the Sections (L.3.6.1; L.3.6. 2) that must be included. Recommend the Volume II page count be extended to 35 pages. Given the requirements listed within Section L.3.6 and page count limitation of 25 pages would the Government increase the page count limit of Volume II to 35 pages? This would enable offerors the ability to adequately address all Solicitation requirements for this volume. | Page counted updated from 25 to 35 | ||
| L | Solicitation F - Deliveries and Performance and L.3.5.a Factor 1 - Subfactor 1, Management Approach. Pg 102 | Draft Solicitation Section F states: "This IDIQ contract has a three-year base period with two (2) two-year options (i.e. 3 years + 2 years + 2 years)." and Section L.3.5.a Factor 1 - Subfactor 1, Management Approach states: "...The Offeror shall provide an Integrated Master Plan (IMP) and a resource loaded Integrated Master Schedule (IMS) that details the effective planning, scheduling, execution, monitoring and controlling of the work effort. The IMS shall cover the base period only (24 months). Section L.3.5 is slightly confusing in that it leads offerors to the notion that the base period is only 24 months/2 years, whereas Section F indicates that the base period is 3 years in duration. Would the Government please clarify the length of the base period and should the IMS cover the entirety of the base period? | Updated the IMS shall cover the base period only from 24 months to 36 months and yes the IMS shall cover the base period IDIQ and TO 0001. | ||
| L | Solicitation L.3.5.b. Factor 1- Subfactor 2, Task Order 0001. Pg 102 | The Offeror shall describe their approach for meeting the requirements of Task Order 0001. The offeror shall provide the Labor Categories, skill mix, hours, and job descriptions deemed necessary to accomplish the requirements of Task Order 0001. The Task Order 0001 proposal approach shall be consistent with the Basic ID/IQ proposal to ensure the Offeror’s understanding and application of its approach to meet the BCTE requirements. The Offeror shall describe their approach to effectively and efficiently manage their Resources, Events/Tasks, Phase In activities and Time/Schedule regarding program W900KK23R0009 Page 103 of 128 performance and staffing profiles in support of multiple, simultaneous and complex efforts (i.e. exercises, test events, software version upgrades, help desk responsiveness, and technology/site refreshes), without negatively impacting development and activities. Reccomendation: Provide the required information and details reference current inventory, location of equipment to be inventoried, what and how the inventory is maintained and what systems. Provide requirement to transfer that data, and in what format, and to what level of detail to include historical data. The Government request details on our approach to phase-in to include staffing, without providing the required information and details reference current inventory, location of equipment to be inventoried, what and how the inventory is maintained and what systems, and is the current vendor going to be required to transfer that data, and in what format, and to what level of detail to include historical data. | Please reference to Section L.3.5.b. | ||
| L | Solicitation L.3.5.c Pg 103 | Section L.3.5.c states: "Relevant PWS Sections include: ID/IQ PWS and TO 0001 PWS: 4.1.10, 5.1.7, 5.1.7.1, 5.3, 5.4 The ID/IQ PWS and the TO 0001 PWS documents do not have a Section 4.1.10 included. Would the Government please clarify the correct PWS Section? | This verbiage has been updated. | ||
| L | Solicitation L.3.6 Pg 104 | Section L.3.6 states: "Offerors shall submit no more than three (3) recent Government and/or commercial contracts for the prime offeror and no more than three (3) recent Government and/or commercial contracts for each major subcontractors which were awarded or in performance during the past three (3) years from the issue date of this solicitation (with at least a year performance during the 3 year period)." Regarding past performance for major subcontractors, would the Government please clarify if "....no more than three (3) recent Government and/or commercial contracts for each major subcontractors..." means offerors can provide a total of 3 contracts from each major subcontractor teammate or if the Government means 3 contracts in total from the offerors major subcontractor teaming partners? | No more than 3 prime offeror examples, Each major sub can give no more than 3 examples of past performance. Means offerors can provide a total of 3 contracts from each major subcontractor teammate . | ||
| L | Solicitation L.3.6 Pg 104 | "The Offeror shall discuss their proposed training support package plan for New Equipment Training, Instructor/Operator Training, and ESS Maintenance Training. The Offeror shall describe their proposed approach to control, secure, inventory, record and audit procured property. The Offeror shall describe how they will support site fielding’s and/or site refreshes at multiple sites concurrently, for both JLCCTC sites and MTC sites." These requirements seem to be best aligned with Factor 1, Management/Technical Approach. Recommend the Government move the requirements to Factor 1 or modify the language to "The Offeror shall discuss their experience…" if the intent is to define parameters for past performance citations. | Verbiage updated. | ||
| L | Solicitation L.3.6 Pg 103-108 | Section L.3.6 in the Draft Solicitation pages 104 - 108 outlines the requirements and specific Sections that must be included within Volume II Past Performance. Given the requirements outlined within Section L.3.6, would the Government provide offerors a template for this Volume? Providing a template ensures all requirements are identified and can be adequately addressed and facilitates and aides in the evaluating process. | We will not be providing a template. This is upto the contractor to provide. | ||
| L | Solicitation L.3.6 Pg 105 | The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. Will the Government provide a template/example that it wants to use as a Consent Letter for Major Subcontractors submitting Past Performance as part of the offering? | No, the Govt Will not provide a template/example Consent Letter for Major Subcontractors | ||
| L | Solicitation L.3.6 Pg 105-107 | Various requirements in regard to documenting the recency, relevancy and quality of the submitted Past Performance. Reccomendation: The Government allow the Offeror to create the Past Performance citation submission based upon the requirements specified in DRFP Section L.3.6. Will the Government provide a template/example that it wants to use as a Past Performance Citation capturing all of the requirements specified in DRFP Section L3.6 or can the Offeror create this template based on the requirements? | No, the Govt Will not provide a template/example Consent Letter for Major Subcontractors | ||
| L | Solicitation L.3.6.b Section 5 - Past Performance Questionnaire Pg 107-108 | The Government states: "For all contracts identified in Section 1, Contract Descriptions, the Offeror shall forward a copy of the Attachment L2, Past Performance Questionnaire located in Section L to the cognizant PCO and Technical Representative/COR (or equivalents for commercial contracts/efforts) related to the effort that is being submitted as a past performance entry. Recommend the Government allow for completed and most recent version of CPARS to be submitted in lieu of a Past Performance Questionnaire on those contracts that have CPARS available. Does the Government require Past Performance Questionnaires on those Past Performance submissions that have and can provide CPARS on the contract's performance? | Past Performance Questionnaire is required. No the Offeror shall not submit CPARS as part of Volume II. The Offeror shall submit Past Performance Questionnaire(s). |
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