Attachment 1 BCTE IDIQ_PWS.pdf

Performance Work Statement (PWS)

For

Battle Command Training Equipment (BCTE)

V1

Prepared by:

United States Army

Program Executive Office Simulation, Training and Instrumentation (PEO STRI)

23 Mar 2023

Controlled By: PM SE CUI Categories: CUI/SP-Procurement

Distribution/Dissemination Control: FEDCON POC: Mr. Bruce VanRemortel, PH: 407-455-2651

Distribution C. Distribution authorized to U.S. Government agencies and their contractors only, due to vulnerability information, effective 30 November 2018. Other request for this document shall be referred to U.S. Army PEO STRI, ATTN: SFAE-

STRI-SE-CSS, 12211 Science Drive Orlando, FL 32826-3276

DESTRUCTION NOTICE – For classified documents, follow the procedures in 32 CFR, part 117, National Industrial Security Procedure Operating Manual, or DoDM 5200.01 vol3 change 3 Information Security Program: Protection of Classified Information. For unclassified Technical Documents, destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

TABLE OF CONTENTS

Part 1 General Information

1 General

1.1 Description of Services

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance

1.6 General Information

1.6.1 Quality Program

1.6.2 Quality Assurance

1.6.3 Recognized Holidays

1.6.4 Hours of Operation

1.6.5 Place of Performance

1.6.6 Type of Contract

1.6.7 Security Requirements

1.6.8 Special Qualifications

1.6.9 Post Award Conference/Periodic Progress Meetings

1.6.10 Contracting Officer Representative (COR)

1.6.11 Key Personnel

1.6.12 Identification of Contractor Employees

1.6.13 Contractor Travel

1.6.14 Other Direct Costs

1.6.15 Data Rights

1.6.16 Organizational Conflict of Interest (OCI)

1.6.17 Transition

1.6.17.1 Phase In

1.6.17.2 Phase Out

1.6.18 Safety

Part 2 Definitions & Acronyms

2.1 Definitions

2.2 Acronyms

Part 3 Government Furnished Property, Equipment and Services

3.1 Services

3.2 Facilities

3.3 Utilities

3.4 Equipment

3.5 Materials

Part 4 Contractor Furnished Items and Services

4.1 General

4.2 Secret Facility Clearance

4.3 Materials

4.4 Equipment

Part 5 Specific Tasks

5.1 Program Management

5.1.1 Integrated Master Schedule (IMS)/Integrated Management Plan (IMP)

5.1.2 Management Reviews

5.1.3 Service Contract Reporting

5.1.4 Subcontractor Management

5.1.5 Integrated Product Teams (IPT)

5.1.6 Technical Reviews

5.1.7 Configuration Management (CM)

5.1.7.1 .. Risk Management……………………………………………………………………………….….18

5.1.8 Antiterrorism (AT)/Operations Security (OPSEC)

5.1.8.1 Anti-Terrorism (AT) Level 1 Training

5.1.8.2 Access and General Protection Policy and Procedures for Contractor Requiring Common Access Card (CAC) 19

5.1.8.3 Access to DoD Facilities or Installations

5.1.8.4 AT Awareness Training for US Based Contractor Personnel Traveling Overseas

5.1.8.5 Army Training Certification Tracking System (ATCTS) Registration

5.1.8.6 Operations Security (OPSEC)

5.1.8.7 Information Assurance (IA) Training and Certification

5.1.8.8 Performance or Delivery in a Foreign Country

5.1.8.9 Threat Awareness Reporting Training

5.2 Procurement and Installation Support Services

5.2.1 COTS products Procurement

5.2.2 COTS products Compatibility

5.2.3 Delivery of COTS products

5.2.4 Hardware and Software Integration

5.2.5 Logistics

5.2.5.1 Item Unique Identification (IUID)

5.2.5.2 Warranty Purchases

5.2.5.3 COTS Manuals

5.2.5.4 Packaging, Handling, Storage and Transportation

5.2.5.5 Site Damage/Repairs

5.2.5.6 Site Survey

5.2.6 On the Job Training

5.2.6.1 On the Job Support

5.2.7 Military Construction, Army Support

5.2.7.1 Red Zone Meetings

5.2.7.2 COTS products and BCTC-ES Procurement

5.2.7.3 COTS products and BCTC-ES Installation

5.2.8 Legacy Site Refresh – Furniture, Fixtures, and Equipment

5.2.9 JLCCTC Site Refresh

5.2.10 Equipment Failure Notification

5.2.11 Software Licenses

5.2.12 Installation Tools and Test Equipment

5.2.13 End to End Integration

5.2.14 Close Out

5.3 Radio Wire Integration System Support

5.4 Video Teleconference Support

5.5 Customer Support Requirements

5.6 Electronic Security Systems (ESS)

5.6.1 Synopsis

5.6.2 Existing Conditions

5.6.3 Closed Restricted Network (CRN)

5.6.4 Scope - Electronic Security Systems

5.7 CONTRACTOR STAFFING

5.7.1 Certifications

5.7.2 Experience

5.8 Cybersecurity (CS)

5.9 APPLICABLE DOCUMENTS

5.10 Document List

5.11 SUMMARY OF ESS REQUIREMENTS

Part 6 Applicable Publications

6 Applicable Publications (Current Editions)

6.1 General

6.1.1 DoDI-1000.13

6.1.2 DoD 8570.01-M

6.1.3 DoD UC APL

6.1.4 DODI 5000.74

6.1.5 AR 25-2

6.1.6 AR 381-12

6.1.7 AR 525-13

6.1.8 AR 530-1

6.1.9 AR 70-13

6.1.10 32 CFR part 117

6.1.11 DoDI 5200.46

6.1.12 AR 380-5

6.1.13 AR 380-49

Part 7 Attachment/Technical Exhibit Listing

7.1 Technical Exhibit 1 – Performance Requirements Summary

7.2 Technical Exhibit 2 – Required Document Delivery List

7.3 Addendum 1: BCTE Fielding Locations

7.4 Addendum 2: Mission Training Complex Size by Location

7.5 Addendum 3: MCA and MTC Furniture, Fixtures, and Equipment Refresh Plan

7.6 Addendum 4: CBCSE Hardware Refresh

7.7 Addendum 5: MTC Cybersecurity Equipment/Software List

7.8 Addendum 6: CBCSE Product Specifications

7.9 Addendum 7: CBCSE System Diagrams

47035

Submitted by:

Digitally signed by

STACY.ANGELA.S.1362217152

.S.1362217152 Date: 2022.08.11 13:20:31 -04'00'

Angela S. Stacy Assistant Program Manager, BCTC-ES

PEO-STRI

VANREMORTEL.B Digitally signed by

RUCE.J.117147035 VANREMORTEL.BRUCE.J.1171

4 Date: 2022.08.12 14:08:39 -04'00'

Bruce J. Vanremortel Assistant Program Manager, CBCSE

Reviewed By:

POWELL.MICHAEL Digitally signed by

.THOMAS.1033983

POWELL.MICHAEL.THOMAS.10

33983669

Date: 2022.09.15 13:03:20 -04'00'

Michael T. Powell Product Director Constructive Simulation Support

Notice of Revisions and Changes

Revision Number

Date Log of Changes Made and Description of Reason Changes

Sections Affected

1.0 9.15.22 Initial IDIQ PWS All

2.0 2.6.23 Contractor comments to Draft Solicitation

All

3.0 3.24.23 SRB Comments All

STACY.ANGELA

PERFORMANCE WORK STATEMENT (PWS)

Battle Command Training Equipment (BCTE)

Part 1 General Information

1 General This is a non-personal services contract to provide Program Management (PM), engineering support services, logistics, procurement of Commercial-Off-The-Shelf (COTS) Information Technology (IT) hardware and software licensing, furniture, audiovisual and video teleconference equipment, installation services, and Electronic Security Systems (ESS) in support of the Battle Command Training Equipment (BCTE) mission to provide training enablers for training locations and new Military Construction, Army (MCA) projects. This effort consolidates two (2) supporting programs within Product Directorate Construction Simulation Support (PD CSS) that fall under Project Management Office Synthetic Environment (PM SE): Common Battle Command Simulation Equipment (CBCSE) (hereafter referred to as and Battle Command Training Capability – Equipment Support (BCTC-ES). The Government shall not exercise any supervision or control over prime Contractor employees or subcontractor employees. In addition, the subcontractors shall be accountable solely to the prime Contractor who, in turn, is responsible to the Government.

1.1 Description of Services

The Contractor shall provide personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, labor and other items necessary to perform PM, Risk Management Framework (RMF), engineering support services, logistics, procurement of COTS IT hardware, software licenses, furniture, audiovisual and video teleconference equipment with installation services at various locations in the Continental United States (CONUS) and Outside the Continental United States (OCONUS) as defined in this Performance Work Statement (PWS).

1.2 Background

The U.S. Army Program Executive Office for Simulation, Training and Instrumentation (PEO STRI) has a requirement to equip training locations with the training enablers needed to conduct individual and collective Mission Command (MC) trainings. The Mission Training Complexes (MTCs) or CBCSE sites serve as the installation’s focal point for integrated Home Station Training by integrating multiple training assets -facilities, technical and support personnel, live digital ranges, virtual simulators and simulations and constructive simulations in support of mission command training (individual, leader, crew/section, battle staff, collective) for operational units. The BCTE program provides CBCSE and BCTC-ES to locations supporting the Active Component (AC), Army National Guard (ARNG) and U.S. Army Reserve (USAR) at CONUS and OCONUS installations. In addition to providing the initial fielding, PEO STRI has the requirement to provide life cycle replacement of COTS IT hardware, software licenses required to meet the Cybersecurity and RMF policies for Department of Defense (DoD) IT systems to maintain cybersecurity and replacement of defective BCTC-ES during the performance of this contract. BCTE enables training effectiveness by providing the locations with an improved ability to link constructive simulations with MC training, connecting the training environment to the operational environments.

1.3 Objectives

a) Provide technical, management and professional engineering support services in support of the BCTE program by identifying and applying best business practices reducing the overall cost while improving customer satisfaction.

b) Provide interior design, procurement, and installation services for furniture, audiovisual, video teleconference capability, ancillary equipment, network hardware and devices and extend the network and power infrastructure to modular furniture install for MTC and MCA projects.

c) Provide life cycle management and refresh of the training enablers fielded by the BCTE program to legacy MTC locations based on the approved refresh cycle.

d) Provide Configuration Management (CM) of the COTS IT hardware and software fielded to an MTC to maintain cybersecurity in accordance with (IAW) the RMF policies for DoD IT systems.

e) Provide necessary equipment, software, and licensing to support JLCCTC and MTCs.

f) Procure and deploy products to support JLCCTC Technical Control Component Deployment

g) Procure and deploy products to support JLCCTC Technical Control / Workstation Component Refresh

h) Provide a Radio-Wire Integration System (RWIS) capable of connecting simulated and virtual voice over IP tactical radio networks to live tactical radio networks.

i) To create a Government Contractor relationship that promotes achievement of mutually beneficial goals and promotes a partnership environment.

j) The Contractor will recommend the best hardware solution(s) based on specifications to be supplied by the Government. The best hardware solution will result from the analysis of multiple factors to include cost, capability, performance, reliability, supportability, and quality. Products to be procured under this contract will be acquired only at the direction and approval of the Government. Products acquired must be on the Government’s Approved Products List (APL).

1.4 Scope

The Contractor shall provide PM, logistics, system engineering, information assurance, procurement, installation and CM of COTS products, furniture design layout and implementation of network infrastructures to meet the Cybersecurity and RMF policies for DoD IT system requirements. The Contractor shall accomplish the procurement, installation, and on the job training for the COTS products, furniture, audiovisual, video teleconferencing, ancillary equipment and requirements specified in the individual Task Orders.

1.5 Period of Performance

The Period of Performance (PoP) is 84 months three (3) year base with two (2) – two (2) year options). The actual start date PoP shall be based on the contract award.

1.6 General Information

1.6.1 Quality Assurance

Quality assurance program is the responsibility of the Contractor. The Contractor shall implement a quality assurance program. The Contractor shall maintain records of quality conformance and shall make these records available for Government review upon request. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

Contractor Discrepancy Report (CDR): A CDR will be issued when the Contractor's performance is unsatisfactory. The Contractor shall reply in writing within five (5) workdays from the date of receipt of the CDR and provide the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.2 Quality Assurance

The Government shall evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on inspections to ensure that the Contractor has performed IAW the performance standards. The QASP defines how the performance standards will be applied, the frequency of surveillance and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays

The Contractor is not required to perform on-site services on the following Federal Holidays:

New Year’s Day Labor Day Martin Luther King Jr Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4 Hours of Operation

The Contractor is responsible for conducting business eight (8) hours per day Monday through Friday except Federal Holidays or when the Government facility is closed for administrative reasons when performing on-site work at a Government facility.

Contractor personnel providing on-site services business hours will match the Government facility’s hours of operation. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance

The work under this contract shall be performed at the Contractor facility and on-site at various CONUS/OCONUS locations. See PWS Addendum 1 for anticipated BCTE Fielding Locations.

1.6.6 Type of Contract

The Government intends to award a Single Source Indefinite Delivery/Indefinite Quantity (IDIQ) Task/Delivery Order contract. The contract action will be a Firm Fixed Price (FFP), Cost Plus Fixed Fee (CPFF), and Cost task orders.

1.6.7 Security Requirements

1.6.7.1 Physical Security

The contractor shall safeguard classified information and meet the security requirements identified in the DD Form 254 and 32 CFR part 117. The contractor shall enforce these safeguards throughout the life of the contract and all PWS activities

The contractor shall comply with applicable on-site security regulations when at a U.S.

Army facility related to facility access and building access.

The contractor shall follow security policy, procedures, and requirements for classified information provided in 32 CFR part 117.

The contractor shall enforce these safeguards throughout the life of the contract including the development, delivery, support phases, and the disposition and storage of controlled unclassified information at contract completion. The contractor shall comply with the requirements of Contract Security Classification Specification (DD FORM 254).

In addition, the contractor is restricted by terms of the contract from releasing information outside the Government and may release information inside the Government only on a need-to-know basis. It is the contractor's responsibility to obtain verification from the Cognizant Security Office of the recipient’s facility clearance and safeguarding capability prior to actual release of any sensitive information/material.

The contractor shall ensure that personnel possess the required Personal Security Clearance (PLC) prior to granting access to classified information. Personnel TOP SECRET/SECRET clearance requirements will be specified by DD Form 254 as work requires.

The contractor shall comply with all security procedures provided in AR 380-5, AR 25-2, AR 380-67, AR 380-28, and all other security directives in effect within the Government facilities which are applicable to work conducted during the performance of the contract.

In accordance with AR 530-1, Operations Security (OPSEC), new contractor employees must complete Level 1 OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

In accordance with AR 381-12, the contractor shall comply with Threat Awareness and Reporting Program (TARP) requirements in their initial and refresher training.

1.6.7.2 Personnel Security – Physical Access To And Working On DoD installations Contractor personnel and associated subcontractor personnel shall obtain a Common Access Card (CAC) for admission to DoD installations, facilities, buildings, controlled spaces, and access to Government information systems. All contractor personnel and associated subcontractor personnel that are not eligible for CAC shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.3 Contractor Employees Who Require Access To Government Information Systems All contractor and associated sub-contractor’s employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter. This registration shall be completed within 60 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 90 calendar days after contract award.

1.6.7.4 Handling Or Access To Classified Information

1.6.7.5 All contractor employees and associated sub-contractor employees shall comply with FAR 52.204-2, Security Requirements. The contractor shall comply with—

(1) The Security Agreement (DD Form 441), including the 32 CFR part 117, National Industrial Security Program Operating Manual. The contractor shall comply with all safeguarding of classified information requirements per DFARS clause 204.73 (December 28, 2017) for the safeguarding and control of cyber incident reports.

https://www.acq.osd.mil/dpap/dars/dfars/html/current/204_73.htm

The contractor shall comply with FAR 52.204-2 “Security Requirements”. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret”. The Contractor shall comply with (1) Security Agreement (DoD Form 441), including the 32 CFR part 117 NISPOM Rule.

The Contractor shall process clearances to the level required to ensure that all contractor personnel have the proper clearance(s) to perform the requirements of the PWS. The Contractor shall comply with all sites specific installation policies and procedures in the performance of the CBCSE and BCTC-ES requirements. The CBCSE Deployment Site List consists of approximately 47 sites, all of which require, at a minimum, a United States Secret clearance. Ten of the sites include a Sensitive Compartmented Information Facility, which requires a Top Secret/Sensitive Compartmented Information clearance for access of contractor personnel.

1.6.8 Special Qualifications

https://www.acq.osd.mil/dpap/dars/dfars/html/current/204_73.htm

The Contractor shall be responsible for ensuring all employees supporting the network hardware and device installation possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract IAW DoD 8570.01-M. The DoD Approved Information Assurance Baseline Certifications for IAT Level I requires an individual to have one of the following certifications:

Application+ - Computing Environment (A+-CE); Network+CE); System Security Certified Practitioner (SSCP); or Cisco Certified Network Associate-Security (CCNA- Security).

1.6.9 Post Award Conference/Periodic Progress Meetings

The Contractor shall attend any Post Award Conferences convened by the contracting activity IAW Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), Contracting Officer Representative (COR) and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.10 Contracting Officer Representative (COR)

The Government’s COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; document communication in the Procurement Integrated Enterprise Environment (PIEE); issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property; and, provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting contract/orders.

1.6.11 Key Personnel

The following personnel are considered key personnel by the Government:

Program/Contract Manager (P/CM); Network Systems Engineer/Senior Technician. The Contractor shall provide a P/CM who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the P/CM is absent shall be designated in writing to the KO. The P/CM or alternate P/CM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The P/CM or alternate P/CM shall be available eight (8) hours a day Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons when performing work at a Government facility. Qualifications for all key personnel are listed below and within Attachment L5 of solicitation:

a) Program/Contract Manager: Plan, direct, or coordinate the operations of public or private sector organizations, overseeing multiple departments or locations.

Duties and responsibilities include formulating policies, managing daily operations, and planning the use of materials and human resources, but are too diverse and general in nature to be classified in any one functional area of management or administration, such as personnel, purchasing, or administrative services. Usually manage through subordinate supervisors. Excludes First-Line Supervisors. Master’s degree in Business Administration (Current Project Management Professional certification preferred) or related technical field with 10 years of experience in Program Management.

b) Network Engineer, Senior: This individual must have a degree of expertise with the following systems/protocols: Microsoft Server 2012 R2, Cisco Call Manager, access and core switches, routers, firewalls and at least one of the following current certifications: Microsoft Certified Systems Engineer, Cisco Certified Network Professional Routing and Switching. Bachelor’s degree in Computer Science, Information Technology, or similar field with at least seven (7) years of experience in Information Assurance technology or a related area.

1.6.12 Identification of Contractor Employees

All Contractor personnel attending meetings or working in other situations where their Contractor status is not obvious to third parties shall be required to identify themselves as Contractors to avoid creating an impression that they are Government officials. The Contractor shall be responsible for obtaining required identification cards, tags and badges for personnel working on Government premises IAW DoDI 1000.13.

1.6.13 Contractor Travel

The Contractor shall be required to travel to both CONUS and OCONUS MTC locations identified in PWS Addendum 1, BCTE Fielding Locations and PEO STRI during the performance of this contract to attend meetings, for site surveys, for installation services and on-site training services. Contractor shall be authorized travel expenses IAW the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract.

1.6.14 Other Direct Costs

This cost category includes travel (outlined in 1.6.13), reproduction and shipping expenses associated with training activities and other allowable cost authorized by the Federal Acquisition Regulation (FAR).

1.6.15 Data Rights

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO.

1.6.16 Organizational Conflict of Interest (OCI)

The Contractor shall notify the KO immediately whenever they become aware of an actual or potential OCI as defined in FAR Subpart 9.5. The contractor shall include any subcontractor personnel within the notification to the KO. The Contractor shall promptly notify via a letter to the KO to avoid or mitigate any OCI. The Contractor’s mitigation plan will be determined to be acceptable at the discretion of the KO. In the event the KO determines that the OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as deemed necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Transition

1.6.18 Phase In

The Contractor shall provide a transition phase-in strategy with the Contractor’s proposal that addresses all work efforts identified in the PWS. The Contractor shall hire, train and be able to provide services to meet the requirements of the contract no-later-than sixty (60) calendar days after contract award. The Contractor shall perform phase-in activities in conjunction with the previous Contractor and the Government to include the following:

1. Transition planning

2. Training of personnel

3. Property inventory

4. Property accountability

5. Property transfer

6. Data inventory

7. Data accountability

8. Data transfer

1.6.18.1 Phase Out

The Contractor shall provide a transition phase-out strategy with the Contractor’s proposal that addresses all work efforts identified in the PWS. The phase-out transition strategy shall ensure a smooth transition of support from the incumbent to the new contractor on a non-interference basis. Transition phase-out shall be conducted starting 30 calendar days prior to the conclusion of the contract’s period of performance. The Contractor shall provide a phase-out plan to perform phase-out activities in conjunction with the incumbent Contractor and the Government to include the following: transition planning; over-the-shoulder training of incoming contractor personnel; property inventory; property accountability; property transfer; data inventory; data accountability;

and data transfer. A CDRL for the phase-out plan shall be incorporated into the corresponding Task Order relative to Phase-out.

1.6.19 Safety

The Contractor shall maintain compliance with current Federal, State and Local Occupational Safety and Health Administration requirements as defined by the country in which services are being provided.

Part 2 Definitions & Acronyms

2 Definitions and Acronyms

2.1 Definitions

a) CONTRACTOR. A supplier or vendor awarded a contract to provide specific services or supplies to the Government. The term used in this contract refers to the prime.

b) CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

c) CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

d) DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

e) DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

f) FIELDINGS. Installation of equipment and/or refresh of equipment at sites.

g) HOST BASED SECURITY SYSTEM. The Host Based Security System is the DoD COTS suite of software applications used within DoD to monitor, detect and counterattacks against DoD computer networks and systems.

h) KEY PERSONNEL. Individuals who contribute to the development or execution of a project in a substantive, measurable way having authority and responsibility for planning, directing, and controlling activities. See paragraph 1.6.11 for the list of key personnel under this requirement.

i) RED ZONE MEETING. An approach for timely completion and close-out for

MILCON projects.

j) QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

k) UNIFIED CAPABILITIES are the integration of voice, video, and/or data services delivered ubiquitously across a secure and highly available network infrastructure, independent of technology, to provide increased mission effectiveness to the warfighter and business communities

l) SUBCONTRACTOR. An entity that enters a contract with a prime Contractor. The

Government is not privy to the contract with the subcontractor.

2.2 Acronyms

AC Active Component ARNG Army National Guard APL Approved Product List AR Army Regulation BCTC-ES Battle Command Training Capability – Equipment Support BCTE Battle Command Training Equipment CBCSE Common Battle Command Simulation Equipment CDRL Contract Data Requirements List CHESS Computer Hardware, Enterprise Software and Solutions CM Configuration Management CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-off-the-Shelf CPSMR Contractor’s Progress Status Management Report CPU Central Processing Unit DoD Department of Defense DD Form Department of Defense Form DD 250 DD Form 250, Material Inspection and Receiving Report DD 254 DD Form 254, Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement FAR Federal Acquisition Regulation FFE Furniture, Fixture and Equipment HBSS Host Based Security System IAW In Accordance With IMS Integrated Master Schedule IPR In Progress Review IT Information Technology

JLCCTC Joint Land Component Constructive Training Capability KO Contracting Officer MCA Military Construction, Army

MTC Mission Training Complex OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PEO STRI Program Executive Office for Simulation, Training and

Instrumentation PM SE Project Manager, Synthetic Environment POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QASP Quality Assurance Surveillance Plan RMF Risk Management Framework

UC Unified Capabilities

UID Unique Identification Number USAR U.S. Army Reserve VTC Video Teleconference

Part 3 Government Furnished Property, Equipment and Services

3.1 Services

The Government will provide telephone services and internet access when services are being performed on-site at a location within this PWS.

3.2 Facilities

The Government will provide an administrative area when services are being performed on-site at an anticipated fielding site location in Addendum 1: BCTE

Fielding Locations within this PWS.

3.3 Utilities

The Government will provide utilities when services are being performed on-site at an MTC location.

3.4 Equipment

None

3.5 Materials

The Government will provide the Architecture Engineering drawings for MCA projects.

Part 4 Contractor Furnished Items and Services

4.1 General

The Contractor shall furnish all supplies, equipment, program office facilities, and services required to perform work under this contract.

4.2 Secret/Top Secret Clearances

The Contractor shall process clearances to the level required to ensure that all contractor personnel have the proper clearance(s) to perform the requirements of the PWS. The Contractor shall comply with all sites specific installation policies and procedures in the performance of these requirements. Contractor personnel requiring access to sensitive data or networks shall at a minimum, possess a Secret Security Facility Clearance for BCTC-ES and Top-Secret Security Facility Clearance for CBCSE at time of the contract award and must maintain the level of security required for the life of the contract. The DD 254, DoD Contract Security Classification Specification, is provided in Section J of the

RFP.

4.3 Materials

The Contractor shall furnish all materials and supplies necessary to meet the requirements under this PWS.

4.4 Equipment

The Contractor shall furnish all equipment to meet the requirements under this PWS.

Part 5 Specific Tasks

5.1 Program Management

The Contractor shall provide the overall management and administrative effort necessary to ensure the requirements of this contract are accomplished. The Contractor shall use an integrated project management approach for the overall management and execution of this contract. The Contractor shall provide a management structure which supports providing training enablers to an installation to facilitate home station training for the U.S. Army. The Contractor shall provide key personnel, staff and team members with required skills and experience in design, procurement, and installation services for furniture, audiovisual, video teleconference, networking infrastructure capability and ancillary equipment. The Contractor shall provide an organizational structure which supports a working relationship with stakeholders and the ability to manage multiple task orders and simultaneous fielding activities. The Contractor shall track program progress utilizing metrics. The Contractor shall manage the program throughout the life cycle of the program. The Contractor shall facilitate Government insight into contract activities.

5.1.1 Integrated Master Schedule (IMS) and Integrated Master Plan (IMP) The Contractor shall develop, implement, manage, update, and maintain the contract IMS/IMP. All contract schedule information delivered or presented at Program Management Reviews (PMR) shall originate from the IMS/IMP. The IMS/IMP shall contain all critical tasks and milestones, including any predecessors and successors tasks and their dependencies. The IMS shall address total program activities including task performed by Subcontractors. The tasks activities time and progress data shall be updated to reflect accomplished activities and any changes in activity time estimates.

The Contractor shall conduct critical path analysis of the tasks and identify problem areas and corrective actions required to eliminate or reduce schedule impacts.

A005 & A006 (DI-MGMT-81861C) Integrated Program Management Data and Analysis Report (IPMDAR)

5.1.2 Management Reviews

The Contractor shall conduct Program Management Reviews (PMR), at the request of the Government (e.g.; quarterly), with Government personnel at the Contractor’s facility, develop the agenda and provide minutes within five workdays of the conclusion of the review. The PMR shall provide a program overview (cost, schedule, and performance) and a detailed discussion of pre-selected topics, including action items and status from previous reviews and risk management topics. The Contractor shall conduct In Progress Reviews (IPR) prior to each delivery to coordinate with the Government, including BCTE site personnel receiving the delivery, to establish and manage site deployment plans.

The Contractor shall provide IPR minutes within five (5) workdays of the conclusion of the IPR. The Contractor shall develop and deliver a Progress Report at each PMR.

A001 (DI-MGMT-81904) Contractor’s Progress Status Management Report

(CPSMR), A004 (DI-ADMN-81250C) Conference Minutes/Meeting Minutes

5.1.3 Service Contract Reporting

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Representative (COR); (2) Contract number, including task order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and Sub- Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and Subcontractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor shall provide the estimated total cost incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors shall use a direct Extensible Markup Language (XML) data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

5.1.4 Subcontractor Management

The Contractor shall manage and have agreements with Subcontractors and Partners as required. Contractor shall integrate Subcontractors and Partners into program Integrated Product Teams (IPT). The Contractor shall ensure the requirements of this contract are applied to all Subcontracts and Associate contracts.

5.1.5 Integrated Product Teams (IPT)

Contractor shall implement and maintain an IPT structure for the duration of the contract. The IPT structure shall bring together functions that have a stake in the performance of a product or process. The IPT shall make recommendations for decisions affecting that product or process (e.g., requirements analysis, market research, design, integration, evaluation, and peer reviews). Each IPT shall consist of Government and Contractor personnel and have Government and Contractor co-chairs.

The Contractor shall define and document composition, structure, roles, and responsibilities of each IPT. With Government input and approval, each IPT shall develop a governing charter and maintain a membership list. Each IPT shall be empowered to make critical life cycle decision recommendations regarding each product or process within their assigned areas in compliance with their defined charter authority. Each IPT shall prepare a conference agenda, maintain minutes, and provide to the Government.

5.1.6 Technical Reviews

The Contractor shall conduct and participate in technical reviews for the purpose of assessing COTS products availability and maintainability. The reviews at a minimum shall include a discussion on the DoD Unified Capabilities (UC) Approved Products List (APL) status for COTS products, results of trade-off analysis for COTS products nearing end-of-life (EOL) and/or end-of-support (EOS) and replacement recommendations for next generation of COTS products to meet the BCTE mission requirements. B001 & B002 (DI-MISC-80711A) CBCSE Scientific and Technical Reports

5.1.7 Configuration Management Plan (CMP)

CMP addresses the tracking of all associated data relative to COTS products procurement, deployment, and DoD Unified Capabilities Approved Products List (UC APL) status.

The Contractor shall establish and follow internal/industry best practices for CMP processes. The Contractor shall obtain and keep a copy of all signed DD Form 250, Material Inspection and Receiving Report, for all equipment delivered to an MTC or JCCLTC site. The DD Form 250 information shall be available from within the Contractor’s CM system. The Contractor’s CMP system shall track the procurement and deployment of COTS products. Contractor’s CMP system shall track COTS products status on the DoD UC APL.

COTS hardware CMP will include at a minimum the following per deployment and item:

a) Item Nomenclature

b) Item Model

c) Item Serial Number

d) Item specifications (Central Processing unit (CPU) quantity, CPU Speed, random access memory, hard disk drive)

e) Item Warranty information (including coverage, duration, transferability, and method of execution)

f) Fielded location

g) Deployment trail (i.e., ship date, receive date, DD250 signature chain)

h) COTS products delivered under the prior Constructive Training System contract

The Contractor shall maintain CMP of all contractors supplied COTS software licenses.

COTS software Licensing CMP will include at a minimum the following per deployment and item:

1. Location (site), machine and/or person license is assigned

2. License Key data

3. License expiration date

4. Renewal cycles

5. Maintenance/version release cycles

6. Version fielded

The Contractor shall, upon request by the Government, provide access within one working day to CMP data related to BCTE procured COTS products and a CMP report.

The Contractor shall aid the Government in accessing CMP data.

B009 & B010 (DI-SESS-81875) CBCSE/BCTC-ES Configuration Management Plan

5.1.7.1 Risk Management

The Contractor shall prepare, implement, and maintain a risk management process that includes identification, analysis, mitigation planning, mitigation plan implementation and tracking of risks, issues and opportunities, using the Department of Defense Risk, Issue, and Opportunity Management Guide for Defense Acquisition Programs as a guide, for management of technical, programmatic, business and cyber risks. The Contractor shall develop and implement cybersecurity risk management, which will include security safeguards. These safeguards shall include but are not limited to local policy and guidance, identifies threats, problems, and requirements, and adequately plan for the required resources. The Contractor’s risk management process shall measure future uncertainties in achieving program goals within defined cost, schedule, and performance constraints. The cybersecurity risk shall be addressed across the risk management process and can be addressed in multiple areas.

The Contractor shall develop, submit, and maintain a Risk Management Plan as part of the Systems Engineering Management Plan (SEMP) to document Risk Management procedures and processes. The Contractor shall execute Risk Management in accordance with (IAW) their Risk Management Plan.

The Contractor shall:

a. Identify and document moderate and high-risk items for each risk assessment area.

b. Identify and implement risk-handling approaches and track over time each moderate and high-risk item to closure.

c. Develop risk tree with risk triggers and mitigation paths for each high-risk item.

d. Document risk issues that have been successfully resolved and schedule each open item into the program IMS.

e. Develop and deliver to the Government mitigation plans to identify the recommended critical path for contract completion and the appropriate risk handling approach to lower the level of uncertainty identified.

B005 & B006 (DI-MGMT-81808) CBCSE/BCTC-ES Contractor’s Risk Management Plan

5.1.8 Antiterrorism (AT)/Operations Security (OPSEC)

5.1.8.1 Anti-Terrorism (AT) Level 1 Training

All Contractor employees, to include Subcontractor employees, requiring access to Army installations, facilities, and/or controlled access areas shall complete AT Level 1 awareness training in accordance with AR 381-12 within 90 calendar days of contract start date or effective date of incorporation of this requirement into the contract whichever is applicable, then annually thereafter for the life of the contract. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR, or the Contracting Officer if a COR is not assigned, within ninety (90) calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jkodirect.jten.mil.

5.1.8.2 Access and General Protection Policy and Procedures for Contractor Requiring Common Access Card (CAC) Contractor and all associated Subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force requirements change (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy, the Government may require changes in Contractor procedures and/or processes. In addition to the changes otherwise authorized by the changes clause of this contract, should the Health Protection Condition (HPCON) and/or Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated Tier 1 (T1) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of six (6) months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled Tier 1 (T1) at the Office of Personnel Management.

5.1.8.3 Access to DoD Facilities or Installations

The Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The contractor shall also arrange for their personnel to obtain the required post/base access and necessary local badges. This process requires the contractor personnel to https://jkodirect.jten.mil/ provide pertinent contractor information such as company name, address, etc.