BAA-09-01-PKS-Call48.doc

1-Step Broad Agency Announcement

Overview Information To access hyperlinks from this electronic solicitation – Hit CTRL and click on the link.

NAICS Code: 541712 Federal Agency Name: Air Force Research Laboratory, AFRL/RYAR Sensors Exploitation Branch

Broad Agency Announcement Title: HYDRA VISION DEMONSTRATION Broad Agency Announcement Type: Initial Announcement Broad Agency Announcement Number: STROEB II BAA, 09-01-PKS, Call 48 Catalog of Federal Domestic Assistance (CFDA) Number(s): N/A

Proposal Due Date and Time16 Aug 2012 at 4:00 pm Eastern Standard Time (EST). NOTE: Proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3). It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered “late.” Furthermore, note that if offerors utilize commercial carriers in the delivery of proposals, they may not honor time-of-day delivery guarantees on military installations. Early proposal submission is encouraged.

Solicitation Request: Air Force Research Laboratory, AFRL/RYAR Sensors Exploitation Branch, Wright Research Site is soliciting technical and cost proposals on the research effort described below. Proposals should be addressed to the Contracting Point of Contact (POC) stated in Section VII of the Full Text Announcement. This is an unrestricted solicitation. Small businesses are encouraged to propose on all or any part of this solicitation. The NAICS Code for this acquisition is 541712, and the small business size standard is 500 employees. Proposals submitted shall be in accordance with this announcement. There will be no other solicitation issued in regard to this requirement. Offerors should be alert for any BAA amendments that may permit extensions to the proposal submission date.

CCR Registration: Unless exempted by 2 CFR 25.110 all offerors must (1) Be registered in the Central Contractor Registration (CCR) prior to submitting an application (for an assistance award) or proposal;(2) Maintain an active CCR registration with current information at all times during which it has an active Federal award or an application or proposal under consideration by an agency; and (3) Provide its DUNS number in each application or proposal it submits to the agency. On-line registration instructions can be accessed from the DISA CCR home page at http://www.ccr.gov.

On-line Representations and Certifications: Potential offerors are notified that effective 01 Jan 2005 to be eligible for an award, they must submit annual Electronic Representations and Certifications, otherwise known as On-line Representations and Certifications Application (ORCA) via the Business Partner Network (BPN) at http://www.bpn.gov/orca. These FAR and DFARS level representations and certifications are required in addition to the representations and certifications specific to this acquisition. Before submitting the Electronic Representations and Certifications, contractors must be registered in the Central Contractor Registration (CCR) Database.

Type of Contract/Instrument: The Air Force reserves the right to award the instrument best suited to the nature of research proposed. Accordingly, the Government may award any appropriate contract type under the FAR or Other Transaction (OT) for Prototype, grant, cooperative agreement, or OT for Research. The Air Force may also consider award of an appropriate technology transfer mechanism if applicable. It is anticipated that awards under this BAA will generally be Cost Plus Fixed Fee. Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract.

Estimated Program Cost: $8,100,000.00 Anticipated Number of Awards: The Air Force anticipates awarding one (1) award for this announcement.

Brief Program Summary: The Combat Identification (CID) Technology program element analyzes, develops, and demonstrates promising target identification technologies for transition to operational forces. High confidence CID increases combat effectiveness and prevents fratricide. It also enables combatant commanders to effectively command and control their forces in all weather, day or night. One CID program called “Hydra Vision” fuses multiple sensor data outputs at the feature level from a MQ-9 Reaper platform’s payload. Hydra Vision’s objective is to provide Warfighters with higher confidence CID results on surface targets. This is accomplished by implementing intelligent algorithm updates to AFRL/RY’s Continuous Look Attack Management for Predator (CLAMP) software. CLAMP updates are first tested in AFRL/RY’s lab then, if deemed successful, are flight tested. Consequently, the primary purpose of this effort is to support Hydra Vision by demonstrating to the Warfighter, via various flight tests, that certain CLAMP software updates may be suitable to be transitioned to the operational Air Force.

Address technical questions to: Pat Marshall, 2241 Avionics Circle, Wright Patterson AFB, OH 45433, (937) 938-4294, pat.marshall@wpafb.af.mil Address contracting questions to: Jennifer Kleiv, Contract Negotiator, 2310 Eighth St, Bldg 167, Wright Patterson AFB, OH 45433-7801, (937) 656-9828, jennifer.kleiv@wpafb.af.mil or Paul E. Smith, Contracting Officer, 2310 Eighth St, Bldg 167, Wright Patterson AFB, OH 45433-7801, (937) 255-4279, paul.smith@wpafb.af.mil

Full Text Announcement

I. Program Description: Air Force Research Laboratory, Sensor’s Directorate, AFRL/RY is soliciting technical and cost proposals on the following research effort:

1. Statement of Objective/Needs:

The primary objective of this effort is to demonstrate, in as-near-operational environments as possible, the validity of various CLAMP software updates. This will be accomplished by flight testing CLAMP updates using civilian or military air platforms suitable for flying Reaper sensor payloads and associated hardware/software. Flight tests will include the MQ-9’s ground control station which may be located on the ground or onboard the platform itself. Data collections will be analyzed both in real and post time for primary purpose of verifying and possibly debugging CLAMP software updates under test. It is anticipated that approximately 1-2 flight tests per year will be required for a total of four (4) years. In short, this effort will:

1. Obtain CLAMP updates

2. Integrate updates into overall MQ-9 flight test architecture

3. Conduct Ground-Tests

4. Conduct Flight-Tests

5. Recommend corrections and/or improvements to CLAMP updates under test.

6. Present test results and recommendations to AFRL/RY The scope of this effort encompasses all activities needed to support programmatic, system, and engineering activities for development, integration and testing system demonstrations, safety compliance checks, and data collects pertaining to Hydra Vision’s CLAMP software-update effort.

Please review the attached SOO for the full Statement of Objective/Needs.

2. Deliverable Items:

a. Data Items: REFER TO ATTACHED DD FORMs 1423

b. Software: None known at this time

c. Hardware: None known at this time

d. Other: None known at this time

3. Schedule:

a. Overall effort: 48 Months (45 Months Technical Effort, 3 Months Final Report)

b. Data Items: Specified on individual CDRL(s)

c. Software: None known at this time

d. Hardware: None known at this time

4. Other Requirements:

a. Program security classification: This effort requires a SECRET facility clearance and SECRET safeguarding capability. A solicitation-ready DD254 has been processed and included as an attachment. Offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at www.dss.mil.

b. Export Control: Information involved in this research effort will be subject to Export Control (International Traffic in Arms Regulation (ITAR) 22 CFR 120-131, or Export Administration Regulations (EAR) 15 CFR 710-774). If effort is subject to export control then a Certified DD Form 2345, Militarily Critical Technical Data Agreement, will be required to be submitted with proposal.

c. Export-Controlled Items: As prescribed by DFARS 204.7303, DFARS 252.204-7008, “Export-Controlled Item (APR 2010)” is contained in this solicitation (as shown below). This clause shall be contained in ALL solicitations and resulting contracts.

EXPORT-CONTROLLED ITEMS (APR 2010)

(a) Definition. “Export-controlled items,” as used in this clause, means items subject to the Export Administration Regulations (EAR) (15 CFR Parts 730-774) or the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130). The term includes:

(1) “Defense items,” defined in the Arms Export Control Act, 22 U.S.C. 2778(j)(4)(A), as defense articles, defense services, and related technical data, and further defined in the ITAR, 22 CFR Part 120.

(2) “Items,” defined in the EAR as “commodities”, “software”, and “technology,” terms that are also defined in the EAR, 15 CFR 772.1.

(b) The Contractor shall comply with all applicable laws and regulations regarding export-controlled items, including, but not limited to, the requirement for contractors to register with the Department of State in accordance with the ITAR. The Contractor shall consult with the Department of State regarding any questions relating to compliance with the ITAR and shall consult with the Department of Commerce regarding any questions relating to compliance with the EAR.

(c) The Contractor's responsibility to comply with all applicable laws and regulations regarding export-controlled items exists independent of, and is not established or limited by, the information provided by this clause.

(d) Nothing in the terms of this contract adds, changes, supersedes, or waives any of the requirements of applicable Federal laws, Executive orders, and regulations, including but not limited to—

(1) The Export Administration Act of 1979, as amended (50 U.S.C. App.2401, et seq.);

(2) The Arms Export Control Act (22 U.S.C. 2751, et seq.);

(3) The International Emergency Economic Powers Act (50 U.S.C. 1701, et seq.);

(4) The Export Administration Regulations (15 CFR Parts 730-774);

(5) The International Traffic in Arms Regulations (22 CFR Parts 120-130); and

(6) Executive Order 13222, as extended;

(e) The Contractor shall include the substance of this clause, including this paragraph (e), in all subcontracts.

(End of clause)

5. Other Information:

a. Government Furnished Property (GFP) availability: Not Applicable, GFP is not anticipated to be made available under any resulting contract.

b. Government Furnished Information (GFI) availability: If necessary and applicable, software updates to Continuous Look Attack Management for the Predator (CLAMP) will be supplied by the government or other contractors through this government agency.

c. Base Support/ Network Access: Not applicable at this time.

d. Multiple awards subject to Fair Opportunity are not anticipated.

e. Data Rights Desired:

(1) Technical Data: Unlimited Rights

(2) Non-Commercial Software (NCS): Unlimited Rights

(3) NCS Documentation: Unlimited Rights

(4) Commercial Computer Software Rights: Customary License

The Air Force Research Laboratory is engaged in the discovery, development, and integration of warfighting technologies for our air, space, and cyberspace forces. As such, rights in technical data and NCS developed or delivered under this contract are of significant concern to the government. The Government will therefore carefully consider any restrictions on the use of technical data, NCS, and NCS documentation which could result in transition difficulty or less-than full and open competition for subsequent development of this technology.

In exchange for paying for development of the data, the Government expects technical data, NCS, and NCS documentation developed entirely at Government expense to be delivered with Unlimited Rights.

Technical data, NCS, and NCS documentation developed with mixed funding are expected to be delivered with at least Government Purpose Rights. Offers that propose delivery of technical data, NCS, or NCS documentation subject to Government Purpose Rights should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated, how the incorporation will benefit the program, and address whether those portions or processes are segregable. The Government expects that delivery of technical data, NCS, and NCS documentation subject to Government Purpose Rights will fully meet program needs.

Offers that propose delivery of technical data, NCS, or NCS documentation subject to Limited Rights, Restricted Rights, or Specifically Negotiated License Rights will be considered. Proposals should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a government contract will be incorporated and how the incorporation will benefit the program.

Offerors are reminded that the Identification and Assertion of Restrictions on the Government’s Use, Release, or Disclosure of Technical Data or Computer Software (the assertions list), required under DFARS 252.227-7013 and DFARS 252.227-7014, is included in Section K and due at time of proposals. Assertions must be completed with specificity with regard to each item, component, or process listed. Nonconforming assertions lists will be rejected.

Note that DFARS 252.227-7014(d) describes requirements for incorporation of third party computer software (commercial and nonconmmercial). Any commercial software to be incorporated into a deliverable must be clearly identified in the proposal. Because many commercial software licenses are not transferrable or may not be acceptable to the Government, commercial software licenses proposed for delivery to the Government must be approved by the contracting officer prior to award.

As used in this subparagraph, the terms Unlimited Rights, Government Purpose Rights, Specifically Negotiated License Rights, and Limited Rights in technical data are as defined in DFARS 252.227-7013. The terms Unlimited Rights, Government Purpose Rights, Specifically Negotiated License Rights, and Restricted Rights in noncommercial computer software and noncommercial software documentation are as defined in DFARS 252.227-7014. The term Commercial Computer Software is as defined in DFARS 252.227-7014.

II. Award Information

1. Anticipated Award Date: 28 SEP 2012

2. Anticipated funding for the program (not per contract): FY12 /$100K; FY13 /$2000K; FY14 /$2000K; FY15 /$2000K; FY16 /$2000K This funding profile is an estimate only and not a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. Potential offerors should be aware that due to unanticipated budget fluctuations funding in any or all areas may change with little or no notice.

3. Number of awards anticipated: One (1) III. Eligibility Information

1. Eligible Offeror: This is an unrestricted solicitation. Small businesses are encouraged to propose on all or any part of this solicitation.

2. Cost Sharing or Matching: Cost Sharing is not required.

3. Federally Funded Research and Development Centers: The following guidance is provided for Federally Funded Research and Development Centers (FFRDCs) contemplating submitting a proposal, as either a prime or subcontractor, against this BAA. FAR 35.017-1(c)(4) prohibits an FFRDC from competing with any non-FFRDC concern in response to a Federal agency request for proposal for other than the operation of an FFRDC (with exceptions stated in DFARS 235.017-1(c)(4)). There is no regulation prohibiting an FFRDC from responding to a solicitation. However, the FFRDC’s sponsoring agency must first make a determination that the effort being proposed falls within the purpose, mission, general scope of effort, or special competency of the FFRDC, and that determination must be included in the FFRDC’s proposal. In addition, the non-sponsoring agency (in this case AFRL) must make a determination that the work proposed would not place the FFRDC in direct competition with domestic private industry. Only after these determinations are made would a determination be made concerning the FFRDC’s eligibility to receive an award.

4. Government Agencies: If a Government agency is interested in performing work, contact the Program Office identified in the BAA. If those discussions result in a mutual interest to pursue your agency's participation, the effort will be pursued independent of this announcement.

5. Other:

a. Foreign participation: No

b. This acquisition involves data that are subject to export control laws and regulations. Only contractors who are registered and certified with the Defense Logistics Services Center (DLSC) and have a legitimate business purpose may participate in this solicitation. Contact the Defense Logistics Services Center, 74 Washington Avenue N., Battle Creek, Michigan 40917-3084 (1-800-352-3572) for further information on the certification process. You must submit a copy of your approved DD Form 2345, Militarily Critical Technical Data Agreement, with your proposal.

c. There are no limits to the number of proposals an offeror may submit.

d. You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date as identified above.

IV. Proposal and Submission Information

1. Overview: Proposals submitted shall be in accordance with this announcement. There will be no other solicitation issued in regard to this requirement. The Government intends to evaluate proposals and award some, all, or none of the proposals received without negotiation/discussion; however, the Government reserves to right to negotiate with those offeror(s) whose proposal is selected for funding.

Offerors should be alert for any BAA amendments that may permit extensions to the proposal submission date. There is no additional information to be provided.

For additional information, a copy of the Broad Agency Announcement (BAA) Guide for Industry at http://www.wpafb.af.mil/shared/media/document/AFD-120614-075.pdf.

2. Content and Form of Proposal Submission: The paragraphs below identify proposal format and content. Proposals should be addressed via mail to the Contracting Point of Contact (POC) identified in Section VII.

a. General Instructions: Offerors should apply the restrictive notice prescribed in the provision of FAR 52.215-1(e) Instructions to Offerors—Competitive Acquisition. Offerors should consider proposal instructions contained in the Broad Agency Announcement (BAA) Guide for Industry, which can be accessed on line at http://www.wpafb.af.mil/shared/media/document/AFD-120614-075.pdf. This guide is specifically designed to assist the offeror in understanding the BAA proposal process. Technical/management and cost volumes should be submitted in separate volumes, and must be valid for 180 days. Proposals must reference the announcement number STROEB II BAA, 09-01-PKS, Call 48. Offerors must submit one-original and 5 hard copies of their proposals via mail to the Contracting POC, identified in Section VII. Offerors are advised that only contracting officers are legally authorized to contractually bind or otherwise commit the government. The cost of preparing proposals in response to this BAA is not considered an allowable direct charge to any resulting or any other contract; however, it may be an allowable expense to the normal bid and proposal indirect cost as specified in FAR 31.205-18.

a. Technical/Management Proposal:

i. Page Limitations: The following describes the page limitations on the proposal submittal:

(a) Proposal shall be limited to 20 pages, prepared and submitted in Microsoft Word format.

(b) Font shall be standard 10-point business font Arial.

(c) Character spacing must be “normal,” not condensed in any manner.

(d) Pages shall be double-spaced (must use standard double-space function in Microsoft Word), double-sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on both sides, top and bottom.

(e) All text, including text in tables and charts, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items.

(f) Pages shall be numbered starting with the cover page being Page 1, and the last page being no greater than Page 20. The page limitation covers all information including indices, photographs, foldouts (counted as 1 page for each 8.5 by 11 portion) tables, charts, appendices, attachments, resumes, etc.

(g) The proposal page limit does not include the offeror’s proposed Statement of Work (SOW); however, the same formatting rules apply to the SOW, which is limited to 5 pages.

(h) A CD with the Microsoft WORD version of your Technical/Management Proposal and the SOW must be submitted with the hard copies of the proposal, and must match the hard copy.

(i) Please note: the Government will check the proposal and SOW for conformance to the stated requirements. Any pages in excess of the stated page limitation after the format check will not be considered.

ii. The proposal shall include a discussion of the nature and scope of the research and the technical approach. Additional information on prior work in this area, descriptions of available equipment, data and facilities and resumes of personnel who will be participating in this effort should also be included as attachments to the technical proposal. This volume shall include a SOW detailing the technical tasks proposed to be accomplished under the proposed effort and suitable for contract incorporation. Do not include any proprietary information in the SOW. Refer to the BAA Guide for Industry referenced above to assist in SOW preparation. If Government Furnished Property is requested you are required to submit the following information with your offer—

(a) A list or description of all Government property that the offeror or its subcontractors propose to use on a rent-free basis. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property);

(b) The dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

(c) The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges; and

(d) The voluntary consensus standard or industry leading practices and standards to be used in the management of Government property, or existing property management plans, methods, practices, or procedures for accounting for property.

iii. Any questions concerning the technical proposal or SOW preparation shall be referred to the Technical POC cited in the Overview Information.

b. Cost/Business Proposal:

i. Separate the proposal into a business section and cost section. Adequate price competition is anticipated. The business section should contain all business aspects to the proposed contract, such as type of contractual instrument, any exceptions to terms and conditions of the announcement model contract, any information not technically related, etc. Provide rationale for exceptions. Identify any technical data that will be delivered with less than unlimited rights. Cost proposals have no page limitations; however, offerors are requested to keep cost proposals to 100 pages as a goal. The proposal shall be furnished with supporting schedules and shall contain a person hour breakdown per task. Refer to the BAA Guide for Industry for detailed proposal instructions.

ii. Subcontracting plans, for efforts anticipated to exceed $650,000, shall be submitted along with the technical and cost proposals. Reference FAR 19.704, DFARS 219.704, and AFFARS 5319.704(a)(1) for subcontracting plan requirements. Small business concerns are exempt from this requirement. If an ID/IQ contract arrangement is anticipated, the basis for the subcontracting plan should reflect the entire ceiling amount.

d. Proposal Content Summary: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date. Reference Section VIII for a Checklist of the requirements.

3. Proposal Due Date and Time: 16 AUG 2012, 4:00 P.M. EST. NOTE: Proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3).

NOTE: Intent to Propose: Offerors that anticipate submitting a proposal are requested to submit an e-mail to Jennifer Kleiv, at jennifer.kleiv@wpafb.af.mil containing the name of the contractor, the POC, and the contractor’s intent to submit a proposal.

4. Intergovernmental Review: None

5. Funding Restrictions: The cost of preparing proposals in response to this announcement is not considered an allowable direct charge to any resulting contract or any other contract, but may be an allowable expense to the normal bid and proposal indirect cost specified in FAR 31.205-18. Incurring pre-award costs for ASSISTANCE INSTRUMENTS ONLY is regulated by the DoD Grant and Agreements Regulations (DODGARS).

6. Other Submission Requirements: Proposals must be submitted to:

Jennifer Kleiv, Det 1 AFRL/RQKSR, Bldg 167, 2310 8th St., Wright-Patterson AFB, OH 45433-7801.

V. Proposal Review Information

1. Evaluation Criteria: The selection of one or more sources for award will be based on an evaluation of each offeror’s proposal (both technical and cost/price aspects) to determine the overall merit of the proposal in response to the announcement, as well as on Agency need and funding availability. The technical aspect, which is ranked as the first order of priority, shall be evaluated based on the following criteria that are of descending order of importance:

a. Technical:

i. The offeror’s understanding of the scope of the technical effort.

ii. Soundness of the offeror’s technical approach.

iii. Availability of qualified technical personnel and their experience with the applicable technologies.

iv. Availability, from any source, of necessary research, test, laboratory, or shop facilities.

v. Unique and innovative approach proposed to accomplish the technical objectives. New and creative solutions and/or advances in knowledge, understanding, technology, and the state of the art.

vi. The potential for AFRL to transition the research and development deliverables to future Government needs. Any proposed restriction on technical data or computer software will be considered

b. Cost/Price: Cost/Price includes the reasonableness and realism of the proposed cost and fee and consideration of proposed budgets and funding profiles. Cost/Price is a substantial factor, but ranked as the second order of priority. (If an offeror proposes the use of GFP other than any GFP identified in this BAA, and that proposed GFP provides the offeror an unfair competitive advantage, then FAR 45.202 requires rental equivalent be applied to the Cost Factor for evaluation purposes only).

c. Proposal Risk Assessment: Proposal risk for technical, cost, and schedule will be assessed as part of the evaluation of the above evaluation criteria. Proposal risk relates to the identification and assessment of the risks associated with an offeror's proposed approach as it relates to accomplishing the proposed effort. Tradeoffs of the assessed risk will be weighed against the potential payoff.

2. Review and Selection Process

a. Categories: The technical and cost proposals will be evaluated at the same time and categorized as follows:

i. Category I: Demonstrates technical merit. Is important to agency programs. The offeror presents relevant experience and access to adequate resources. Risk is acceptable. The cost/price is reasonable and realistic. Proposals in Category I are recommended for acceptance (subject to availability of funds) and normally are displaced only by other Category I proposals.

ii. Category II: Demonstrates technical merit; is important to agency programs; and presents relevant experience and access to adequate resources; but requires further development. Risk is acceptable. The cost/price is reasonable and realistic. Category II proposals are recommended for acceptance, but at a lower priority than Category I.

iii. Category III: Does not demonstrate technical merit; does not meet agency needs; does not present adequate experience or resources; the risk level is unacceptable; or the cost/price is not reasonable or realistic .

b. No other evaluation criteria will be used. The Air Force reserves the right to select for award any, all, part or none of each proposal received.

VI. Award Administration Information

1. Award Notices: Offerors will be notified whether their proposal is recommended for award, by letter or e-mail, on or about 7 SEP 2012. The notification is not to be construed to mean the award of a contract is assured, as availability of funds and successful negotiations are prerequisites to any award.

2. Administrative and National Policy Requirements: See Section I. AF 5352.209-9000 “Organizational Conflict of Interest (Oct 2010) (TAILORED) – Alternates III and VI will apply to this solicitation/contract.

3. Reporting: Refer back to paragraph I.2.a., CDRLs.

VII. Agency Contacts

1. Address technical questions to: Pat Marshall, 2241 Avionics Circle, Wright-Patterson AFB, OH 45433, (937) 938-4294, pat.marshall@wpafb.af.mil

2. Address contracting questions to: Jennifer Kleiv, Contract Negotiator, 2310 Eighth St, Bldg 167, Wright Patterson AFB, OH 45433-7801, (937) 656-9828, jennifer.kleiv@wpafb.af.mil or Paul E. Smith, Contracting Officer, 2310 Eighth St, Bldg 167, Wright Patterson AFB, OH 45433-7801, (937) 255-4279, paul.smith@wpafb.af.mil

VIII. Other Information

1. Acquisition of Commercial Items: Based upon market research, the Government is not using the policies contained in Part 12, Acquisition of Commercial Items, in its solicitation for the described supplies or services. However, interested persons may identify to the contracting officer their interest and capability to satisfy the Government’s requirement with a commercial item within 15 days of this notice.

2. Support contractors: Only Government employees will evaluate proposals for selection. Offerors are advised that employees of commercial firms under contract to the Government may be used to administratively process proposals, monitor contract performance, or perform other administrative duties requiring access to other contractors' proprietary information. These support contracts include nondisclosure agreements prohibiting their contractor employees from disclosing any information submitted by other contractors or using such information for any purpose other than that for which it was furnished.

3. Communications: Dialogue between prospective offerors and Government representatives is encouraged until submission of proposals. Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Only Contracting Officers are legally authorized to commit the Government.

4. Debriefings: When requested, a debriefing will be provided. The debriefing process will follow the time guidelines set out in FAR 15.505 and 15.506, but the debriefing content may vary to be consistent with the procedures that govern BAAs (FAR 35.016).

5. Wide Area Work Flow: NOTICE: Any contract award resulting from this solicitation will contain the clause at DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Mar 2008), which requires electronic submission of all payment requests. The clause cites three possible electronic formats through which to submit electronic payment requests. Pursuant to that clause, the Department of Defense is adopting Wide Area Work Flow-Receipt and Acceptance (WAWF-RA). Any contract resulting from this solicitation will establish a requirement to use WAWF-RA for invoicing and receipt/acceptance, and provide coding instructions applicable to this contract. Contractors are encouraged to take advantage of available training (both web-based and through your local DCMA office), and to register in the WAWF-RA system. Information regarding WAWF-RA, including the web-based training and registration, can be found at https://wawf.eb.mil. Note: This WAWF-RA requirement does not apply to Universities that are audited by an agency other than DCAA.

6. Item Identification and Valuation. Any contract award resulting from this solicitation may contain the clause at DFARS 252.211-7003, Item Identification and Valuation, (Jun 2011) which requires unique item identification and valuation of any deliverable item for which the Government’s unit acquisition cost is $5,000 or more; subassemblies, components, and parts embedded within an item valued at $5,000 or more; or items for which the Government’s unit acquisition cost is less than $5,000 when determined necessary by the requiring activity for serially managed, mission essential, or controlled inventory. Also included are any DoD serially managed subassembly, component, or part embedded within a delivered item and the parent item that contains the embedded subassembly, component, or part. Per DFARS 211.274-3 Policy for Valuation, it is DoD policy that contractors shall be required to identify the Government’s unit acquisition cost for all items delivered, even if none of the criteria for placing a unique item identification mark applies. Therefore, your proposal must clearly break out the unit acquisition cost for any deliverable items. Per DFARS 211.274-3 Policy for Valuation, “The Government’s unit acquisition cost is the Contractor’s estimated fully burdened unit cost at time of delivery to the Government for cost type or undefinitized line, subline, or exhibit line items” (Per DoD, “fully burdened unit costs” to the Government would include all direct, indirect, G&A costs, and an appropriate portion of fee). If you have questions regarding the Unique Item Identification requirements, please contact the Contracting Point of Contact listed above. For more information, see the following website: http://www.acq.osd.mil/dpap/pdi/uid/index.html. The contract will also include DFARS 252.211-7007, Reporting of Government-Furnished Equipment in the DoD Item Unique Identification (IUID) Registry (Nov 2008).

7. Forward Pricing Rate Agreements: Offerors who have forward pricing rate agreements (FPRA’s) and forward pricing rate recommendations (FPRR’s) should submit them with their proposal.

8. Pre-Award Clearance: Pursuant to Far 22.805, a preaward clearance must be obtained from the U.S. Department Of Labor, Employment Standards Administration, Office Of Federal Contract Compliance Program’s (OFCCP) prior to award of a contract (or subcontract) of $10,000,000 or more unless the contractor is listed in OFCCP’s National Preaward Registry http://www.dol-esa.gov/preaward. This registry indicates that the contractor has been found to be “in compliance” within the past two years with The Equal Employment Opportunity (EEO) regulations that the OFCCP is mandated to enforce. The registry is updated nightly and facilities reviewed more than 2 years ago are removed and new ones are added. Award may be delayed if you are not currently listed in the registry and the contracting officer must request a preaward clearance from the OFCCP.

9. Limitations on Pass-Through Charges. As prescribed in FAR 52.408(n)(1) & 52.408(n)(2), provisions 52.215-22, “Limitations on Pass Through Charges – Identification of Subcontract Effort (Oct 2009),” and 52.215-23, “Limitations on Pass-Through Charges (Oct 2009),” are contained in this solicitation by reference. Any contract valued greater than the threshold for cost or pricing data threshold, except fixed price contracts awarded on the basis of adequate price competition, resulting from this solicitation, shall contain the Clause at FAR 52.215-23 (or Alt I).

10. Associate Contractor Agreements: Associate Contractor Agreements (ACAs) are agreements between contractors working on Government contracts that specify requirements for them to share information, data, technical knowledge, expertise, or resources. The contracting officer may require ACAs when contractors working on separate government contracts must cooperate, share resources or otherwise jointly participate in working on contracts or projects. Prime contractor to subcontractor relationships do not constitute ACAs. For each award, the contracting officer will identify associate contractors with whom agreements are required.

11. Organizational Conflict of Interest: AFFARS Provision 5352.209-9001, “Potential Organizational Conflict of Interest (OCT 2010)” is incorporated by reference in this solicitation. The AFFARS Clause 5352.209-9000, “Organizational Conflict of Interest (OCT 2010)”will be contained in any contracts resulting from this solicitation.

12. Post-Award Small Business Program Rerepresentation: As prescribed in FAR 19.308, FAR Clause 52.219-28, “Post-Award Small Business Program Rerepresentation (Apr 2009),” is incorporated by reference in this solicitation. This clause will be contained in any contracts resulting from this solicitation. This clause requires a contractor to rerepresent its size status when certain conditions apply. The clause provides detail on when the rerepresentation must be complete and what the contractor must do when a rerepresentation is required.

13. Employment Eligibility Verification: As prescribed by FAR 22.1803, FAR Clause 52.222-54, “Employment Eligibility Verification (Jan 2009),” is hereby incorporated by reference in this solicitation. Any contract awarded as a result of this BAA that is above the Simplified Acquisition Threshold, and contains a period of performance greater than 120 days, shall include this clause in its contract. This clause provides the requirement of contractors to enroll as a Federal Contractor in the E-Verify program within 30 days after contract award.

14. Reporting Executive Compensation and First-Tier Sub-contract/Sub-recipient Awards: As prescribed by FAR 4.1403(a), FAR 52.204-10, “Reporting Executive Compensation and First-Tier Subcontract Awards,” is hereby incorporated by reference in this solicitation. Any contract valued at $25,000 or more, excluding classified contracts or contractors with individuals, must contain this clause. Any grant or agreement award resulting from this announcement may contain the award term set forth in 2 CFR, Appendix A to Part 25 http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=c55a4687d6faa13b137a26d0eb436edb&rgn=div5&view=text&node=2:1.1.1.4.1&idno=2#2:1.1.1.4.1.2.1.1.

15. Updates of Publicly Available Information Regarding Responsibility Matters: Any contract or assistance award that exceeds $500,000.00; and when an offeror checked “has” in paragraph (b) of the provision 52.209-7, shall contain the clause/article, 52.209-9, “Updates of Publicly Available Information Regarding Responsibility Matters (Jan 2011).”

16. Contractor Business Systems: DFARS 252.242-7005, Contractor Business Systems, is hereby incorporated by reference.

17. Ombudsman: The Ombudsman clause, AFFARS 5352.201-9101 Ombudsman (May 2011) will be contained in any contracts or agreements resulting from this Solicitation. The AFRL Ombudsman is Barbara G. Gehrs, Director of Contracting, AFRL/PK, (937) 904-4407, email: Barbara.Gehrs@wpafb.af.mil.

18. Proposal Content Checklist: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

a. Proposals are due to the Contracting POC.

b. Proposals are due no later than the due date and time specified in this announcement.

c. Proposal page limits are strictly enforced. See Section IV.3.b.of the solicitation for page limits.

d. Completed Certifications and Representations (Section K) are due with the proposal. Certifications and Representations (Section K) can be found at http://www.wpafb.af.mil/library/factsheets/factsheet.asp?id=6790 .

e. The Cost/Business Proposal must contain all information described in the Content and Form of Proposal Section.

f. For any subcontracts proposed, the Cost/Business Proposal must contain a subcontractor analysis IAW FAR 15.404-3(b).

g. The Cost/Business Proposal must contain any exceptions to the sample Model Contract Terms and Conditions. (See http://www.wpafb.af.mil/library/factsheets/factsheet.asp?id=6790 for sample model contracts). However, be advised that the document awarded may include contract line items (CLINs)/clauses/articles in addition to those in the models, and/or some of the CLIN/clauses/articles in the models may be deleted, depending on the specific circumstances of the individual program. Any additions or deletions will be discussed with the offeror prior to award of the document. In the interest of streamlining and in order to be in position to award within days of completion of the technical evaluation, it is imperative that you review the model contract appropriate for your business type and provide with your proposal any exceptions to terms and conditions.

h. Offerors other than small businesses are to include a subcontracting plan in Microsoft Word Readable Format on a CD ROM as well as a hard copy.

i. Proposals must be submitted in the format specified in Section IV.

j. Offerors who have Forward Pricing Rate Agreements (FPRA’s) and Forward Pricing Rate Recommendations (FPRR’s) should submit them with their proposal.

k. If a DD254 is applicable, offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at www.dss.mil.

l. If effort is subject to export control, offerors must submit a Certified DD Form 2345, Militarily Critical Technical Data Agreement, with proposal.

As of Jun 2012