BA26-016 - IFB - Amendment 1.pdf

AMENDMENT #1

to INVITATION FOR BIDS

Solicitation (IFB) Reference #BA26-016

Standby Towing Operations & On-Call Towing Operations, Regions 2, 7, and 8

Date of Issue: 9/17/2026

STATE of NEW YORK DEPARTMENT of TRANSPORTATION

Purchase Unit 50 Wolf Road ─ Suite 1PC

Albany, NY 12232

Address Inquiries to:

CMS, Jesse.Hoffman@dot.ny.gov ─ Tel: (518) 457-3854

OR

CMS (Alternate), Jessica.Owen@dot.ny.gov – Tel: (518) 457-0775

TO ALL PROSPECTIVE BIDDERS

THE FOLLOWING CHANGES ARE MADE

TO THE SUBJECT SOLICITATION (IFB):

mailto:Jesse.Hoffman@dot.ny.gov mailto:Jessica.Owen@dot.ny.gov

Solicitation #BA26-016: Amendment #1 Page 2 of 5

PAGE INITIALED: ___________

NOTE: This Amendment document consists of two sections. The first section contains additions/ deletions and/or Solicitation/Bid Proposal replacement language. The second section contains

Questions/Responses received from potential bidders and replied to through this official Amendment.

SECTION 1

The following changes/revisions are being made to the Solicitation/Bid Proposal

THE BID PROPOSAL DOCUMENT FOR THIS SOLICITATION (BA26-016)

HAS BEEN UPDATED TO REFLECT THE FOLLOWING CHANGES:

NONE

SOLICITATION (IFB) DOCUMENT BA26-016 HAS BEEN UPDATED TO

REFLECT THE FOLLOWING CHANGES:

The BA number in the header at the top of pages 4 – 35 was incorrectly printed as “BA25-016” It has been changed to BA26-016.

On page 26 of the IFB under heading “Contract Period” the end date of the contract has been changed to August 31, 2029. All other parts of this section are correct including the start date and potential for contract extensions.

Solicitation #BA26-016: Amendment #1 Page 3 of 5

SECTION 2

THE FOLLOWING QUESTIONS HAVE BEEN RECEIVED AS PART OF THE

FORMAL Q & A PERIOD AND RESPONSES ARE PROVIDED BELOW:

Bid Proposal form/Solicitation document Questions (in black) followed by official Clarifications/Responses (in BOLD ITALIZIED)

SOLICITATION document:

QUESTION: If a bidder submits bids on and is subsequently awarded multiple lots [in a single region], must the bidder have a separate qualifying Medium Duty and Heavy Duty tow truck available for each awarded lot simultaneously, or may qualifying equipment be shared among awarded lots provided the bidder is able to satisfy all NYSDOT callout, staging, and response-time requirements?

RESPONSE: In severe weather events it’s best to assume that all or most of the contracts could be activated at the same time, so equipment and staffing could be required at each of the of the bid locations simultaneously.

QUESTION: In demonstrating sufficient capacity to provide coverage for each lot bid, may a bidder include committed additional equipment and personnel that would be acquired, leased, transferred among the bidder's operating locations, or hired following notice of award? Or must all trucks and operators necessary to demonstrate simultaneous coverage already be owned or otherwise under the bidder's control and employed by the bidder at the time of bid submission?

RESPONSE: You will be required to submit verification of the capacity and ability to fulfill the requirements of the contract. If you do not currently have the required staffing or equipment you will be required to submit a detailed plan that contains details of how you will obtain the equipment and staffing to meet the requirements of the contract.

QUESTION: The IFB states that, when called for standby towing, the operator and truck shall report to an identified staging area within the time period specified by the Department, and that companies will generally be provided a minimum of two hours to respond from the time of callout.

For purposes of evaluating response times and operational requirements, can NYSDOT identify the anticipated or predetermined staging location(s) for each of the six Region 2 lots? If staging locations are not predetermined, please clarify how the staging location for a particular callout will be established.

RESPONSE: Anticipated Staging locations for Region 2 are as follows:

Lot 2-1- Brake check pull off, State Rt 28; Dennison Corners

Solicitation #BA26-016: Amendment #1 Page 4 of 5

Lot 2-2- Truck lot at exit 27; Amsterdam Lot 2-3- Sanford Farms Shopping Center, State Rt 30; Amsterdam Lot 2-4- Montgomery County DMV parking lot, State Rt 30A; Fonda Lot 2-5- Pull off just north of Walmart distribution entrance, south bound lane State, Rt 30A; Fonda Lot 2-6- Brake check pull off, State Rt 12; Paris Hill

* These locations can be used for planning purposes, however, staging locations are subject to change depending on conditions and event

Solicitation #BA26-016: Amendment #1 Page 5 of 5

BY SIGNING BELOW YOU CERTIFY YOUR EXPRESS AUTHORITY TO SIGN ON BEHALF

OF YOURSELF, YOUR COMPANY, OR OTHER ENTITY AND FULL KNOWLEDGE AND

ACCEPTANCE OF THIS SOLICITATION AMENDMENT.

ALL BIDS WILL BE CONSIDERED ON THE BASIS OF THIS AMENDMENT ISSUED. PAGES

MUST BE INITIALED AND AMENDMENT DOCUMENT MUST BE FULLY COMPLETED

AND SIGNED BELOW AND RETURNED WITH YOUR BID SUBMISSION.

Legal Business Name of Company Bidding

D/B/A - Doing Business As (if applicable)

Bidder’s Signature Date

Signatory Title

Printed or Typed Name