B08_Solicitation_Attachment_1_SOW.docx

STATEMENT OF WORK

Fire Alarm/Sprinkler System Inspection, Testing, Maintenance and Repair Salem Maritime National Historic Park (SAMA)- Saugus Iron Works National Historic Site(SAIR) and Friendship of Salem a replica ship(FOS)

TABLE OF CONTENTS

SECTION 1- GENERAL CONDITIONS

1.0. LOCATIONS

1.2 OVERALL DESCRIPTION OF WORK TO BE ACCOMPLISHED

1.3 PRICING & SCHEDULING- FEE AND PAYMENT

1.4 FREIDNSHIP OF SALEM- WORK TO BE PERFORMED

1.5 SALEM MARITIME-NHS- WORK TO BE PERFORMED

1.6 SAUGUS IRON WORKS-NHS- WORK TO BE PERFORMED

1.7 PERIOD OF PERFORMANCE

1.8 USE OF PREMISES

1.9 INSPECTION REPORTS

1.10. SPARE PARTS AND TEST EQUIPMENT

1.11 SECURITY

1.12 APPLICABLE STANDARDS AND REGULATORY GUIDANCE

1.13 GOVERNMENT FURNACED PROPERTY

SECTION 2- NOT USED

SECTION 3- FFP options and Unscheduled Service Repairs

SECTION 4 – LOCATIONS

SECTION 5 – Qualifications and Experience requirements and required information to include with proposals in addition to price.

SECTION 1 - GENERAL CONDITIONS

1.0. LOCATIONS

1.9.1 Friendship of Salem- Replica sailing ship located at Salem Maritime NHP 160 Derby Street Salem, MA 01970 978-831-2664

1.9.2 Salem Maritime-NHP

160 Derby Street Salem, MA 01970 978-831-2664

1.9.3 Saugus Iron Works- NHS

244 Central Street Saugus, MA 01906 978-831-2664

1.2. OVERALL DESCRIPTION OF WORK TO BE ACCOMPLISHED

The work consists of furnishing all labor, travel, testing, testing equipment, materials, and replacement parts to perform Annual inspections, preventive maintenance, and unscheduled repairs on fire alarm and detection systems and Fire suppression systems located at Salem Maritime NHP buildings and Friendship of Salem, and Saugus Iron Works NHS buildings. There are fire detection, suppression, and alarm systems at each location, some of which are interconnected.

The fire detection, suppression, and alarm systems vary in complexity depending on the nature and size of the location. Simple detection and alarms systems exist in some buildings with just a few zones while other buildings have more complex systems, or are interconnected between buildings. Bidders are encouraged to attend a site visit which will be offered as part of the solicitation of this contract. Alarm signals are sent to both the local fire departments via a master box (note this is being discontinued in the two Salem locations in June 2026 and the replacement reporting mechanism is not yet established) in some locations, and in some locations signals are sent to the Security Alarm system as either primary or secondary communications. Inspection and testing are to include the mechanical parts of the system as well as controller panels, signaling devices, all primary and secondary alarm and trouble communication routes, detection devices and alarm system connections to fire suppression systems, any parts of these systems not specifically called out here, as well as required annual testing for the fire suppression systems. Awardee is responsible for coordination of fire alarms system disconnect/connect (plug out) with the city fire department, and supervision of buildings while fire alarms are disconnected, for all base and option lines.

1.3 PRICING & SCHEDULING- FEE AND PAYMENT – Base Contract – Note annual inspections for buildings and FOS are typically performed in Oct. each year 1.3.1.A Firm-Fixed-Price (FFP) Regularly Scheduled Inspection, Testing, and annual Preventive Maintenance of fire alarms and detection systems for Salem Maritime Building Locations. See Section 1.5. According to the requirements of the NFPA-70 and NFPA-72 and NFPA-13 for all fire alarm, detection, and suppression systems at Salem Maritime NHS locations to ensure that such systems are fully operational in protecting the Park’s resources as further described herein, see SOW Section 4 for list of park buildings. The annual inspections for all locations under this scope of work will be scheduled by the awardee and the Contracting Officer’s Representative (COR) for inspection, testing and delivery of reports. In general, for detection and alarm systems this will include functional testing of the panel and communications; load testing of stand-by batteries; verification of battery age, smoke detectors, pull stations, alarms, and strobes; 20% testing of heat detectors w/minimum of 2 per circuit; 100 % of connection to central station (security alarm vendor) and municipal master boxes. Includes one approx. A 2-hour on site visit to attend and coordinate annual elevator inspection that is typically performed in December of each year.

Note: Fire Suppression is not included in this base line but is included as an option in section 1.3.2.A.

1.3.1.B Firm Fixed Price (FFP) Regularly Scheduled Inspection, Testing, and annual Preventive Maintenance of fire alarms and detection systems for Friendship of Salem See Section 1.4. According to the requirements of the National Fire Protection Association (NFPA) NFPA-25 and NFPA-20 of all fire detection and suppression systems on Friendship of Salem, and according to the requirements of the NFPA-70 and NFPA-72 and NFPA-13 for all fire alarm and detection systems at Friendship of Salem locations to ensure that such systems are fully operational in protecting the Park’s resources as further described herein, see SOW Section 4. The annual inspections for all locations under this scope of work will be scheduled by the awardee and the Contracting Officer’s Representative (COR) for inspection, testing and delivery of reports. In general, for detection and alarm systems this will include functional testing of the panel and communications; load testing of stand-by batteries; verification of battery age, smoke detectors, pull stations, alarms, and strobes; 20% testing of heat detectors w/minimum of 2 per circuit; 100 % of connection to central station (security alarm vendor).

Note: Fire Suppression is not included in this base line but is included as an option in section 1.3.2.A.

CLINs for Firm Fixed Price (FFP) Regularly Scheduled Inspection, Testing, and annual Preventive Maintenance of fire alarms and detection systems for Salem Maritime Building Locations and Friendship of Salem:

00010- Base year, section 1.3.1A and 1.3.1B 00011- Option year 1, section 1.3.1A and 1.3.1B 00012- Option year 2, section 1.3.1A and 1.3.1B

1.3.1.C CLIN 00020. Firm-Fixed-Price (FFP) Regularly Scheduled Inspection, Testing, and annual Preventive Maintenance of all fire alarms and detection systems for Saugus Iron Works-NHS. See 1.6. According to the requirements of the NFPA-70 and NFPA-72 and NFPA-13 for all fire alarm and detection and suppression systems at Saugus Iron Works NHS locations to ensure that such systems are fully operational in protecting the Park’s resources as further described herein, see SOW Section 4. The annual inspections for all locations under this scope of work will be scheduled by the awardee and the Contracting Officer’s Representative (COR) for inspection, testing and delivery of reports. In general, for detection and alarm systems this will include functional testing of the panel and communications; load testing of stand-by batteries; verification of battery age, smoke detectors, pull stations, alarms, and strobes; 20% testing of heat detectors w/minimum of 2 per circuit; 100 % of connection to central station (security alarm vendor) and municipal master boxes.

Note: Fire Suppression is not included in this base line but is included as an option in section 1.3.2.A.

CLINS: Firm-Fixed-Price (FFP) Regularly Scheduled Inspection, Testing, and annual Preventive Maintenance of all fire alarms and detection systems for Saugus Iron Works-NHS 00020- Base year, section 1.3.1.C 00021- Option year 1, section 1.3.1.C 00022- Option year 2, section 1.3.1.C

1.3.2 FFP Options/ Unscheduled Service Repairs.

*Evaluation of proposal for price will be based on proposed costs for 1.3.1.A, added to 1.3.1.B, added to 1.3.1.C plus all Options/Unscheduled repairs under 1.3.2:

1.3.2.A- FFP Options Base and option years, FFP options:

Note annual inspections for buildings and FOS fire suppression are typically performed in May each year SAMA buildings 2 locations (St. Joseph Hall and Wharf Restrooms Only) fire suppression annual testing, inspections, and preventative maintenance. In general, for suppression systems, this will include 100% pressure testing and flushing of sprinkler devices; inspections to ensure no visible damage or obstructions are present on sprinkler heads or other system components; ensure all tamper switches are operating properly and system is communicating and reporting properly to fire and/or other alarm panels; system is free from obstructions or visible damage and is properly reset after testing. Inspect and test gauges for operation. Ensure all control valves are exercised and free from corrosion or leaks. Ensure backflow preventer is operating properly. Lubricate and ensure the compressor is running properly. Perform any other industry standard preventative maintenance that is required. Check all initiating devices and verify time delays for system discharge. Ensure releasing devices activates properly.

CLINS:

00030, Base year, Section 1.3.2.A 00031, Option Year 1, Section 1.3.2.A 00032, Option Year 2, Section 1.3.2.A

Friendship of Salem fire suppression, 3 systems (2 FM200, 1 Saline). Inspection and testing will be per NFPA-25 and NFPA-20 for FM200 and saline suppression systems that protect two ship compartments(engine room and Tank Compartment). In general, for suppression systems, this will include 100% pressure testing and flushing of sprinkler/discharge devices through a simulated test to also activate notification devices; inspections to ensure no visible damage or obstructions are present on sprinkler/discharge heads or other system components; ensure all tamper switches are operating properly and system is communicating and reporting properly to fire and/or other alarm panels; shut-downs operate properly; manual activations operate properly; system is free from obstructions or visible damage and is properly reset after testing. . Ensure all control valves are exercised and free from corrosion or leaks. Ensure backflow preventer is operating properly. Lubricate and ensure the compressor is running properly. Perform any other industry standard preventative maintenance that is required. Check all initiating devices and verify time delays for system discharge. Ensure releasing devices activates properly.

CLINS:

00040, Base Year, Section 1.3.2.A 00041, Option Year 1, Section 1.3.2.A 00042, Option Year 2, Section 1.3.2.A

SAIR buildings 2 locations (230/232 Central St. and Museum) fire suppression. In general, for suppression systems, this will include 100% pressure testing and flushing of sprinkler devices; inspections to ensure no visible damage or obstructions are present on sprinkler heads or other system components; ensure all tamper switches are operating properly and system is communicating and reporting properly to fire and/or other alarm panels; system is free from obstructions or visible damage and is properly reset after testing. Perform any other industry standard preventative maintenance that is required. Ensure all control valves are exercised and free from corrosion or leaks. Ensure backflow preventer is operating properly. Lubricate and ensure the compressor is running properly. Perform any other industry standard preventative maintenance that is required. Check all initiating devices and verify time delays for system discharge. Ensure releasing devices activates properly.

CLINS:

00050, Base Year, Section 1.3.2.A 00051, Option Year 1, Section 1.3.2.A 00052, Option Year 2, Section 1.3.2.A

Other Options:

Installation of AIS radio communications. One option for each location, to be awarded only once in any contract year, replace existing Fire alarm primary or secondary communications equipment with a new code-compliant AES radio system, including any and all equipment, supplies, labor for installation and programming, and any other labor or materials or other as required to establish a fire alarm monitoring connection. Locations and CLINs are as follows:

00060, – SAMA Custom House(also covers Hawkes House, Derby House, West India Goods Store) 00061 – SAMA Narbonne House 00062 – SAMA St. Joseph Hall 00063 – SAMA Waite Pierce Store (also covers Bathhouse) 00064 – SAIR Slitting Mill 00065 – SAIR Carpenter Shop 00066 – Price per month per location for awardee to provide monitoring of fire alarms and related AES communications, NTE 252 months.

1.3.2.B- Unscheduled Service Repairs Section:

The Contractor shall repair all fire alarm and detection systems, and suppression systems located at Salem Maritime NHS, Friendship of Salem, and Saugus Iron Works NHS, and Friendship of Salem if the repairs are approved in advance by COR, see sections 3 and 5. Where they are found deficient at the time of annual inspection these will be noted on reports, with quoted cost for correction included. At all times during the term of the contract, contractor shall provide 24 hour, seven-day-a-week response for evaluation of alarm or trouble calls. The Contractor shall respond by phone to an Unscheduled trouble or alarm call within one hours of initial call by NPS staff and will work with NPS staff by phone to diagnose the problem and get the system back into a mode where it will recognize and sound alarms in the event of a fire. Contractor will respond in person to the site if required within 4 hours of receipt of the call if the problem cannot be addressed by discussion/instructions given by phone. All work relative to a service call shall be completed within 2 weekdays of initial call unless required parts are not available, in which case the contractor will implement temporary measures to maintain the basic function of the system until the full repair can be made. Unscheduled Repairs, from annual inspections or alarm/trouble calls, will assign line items (found in sections 1.3.2.A & 1.3.2.B) using the fully burdened labor hour total plus cost of materials, including the agreed upon material mark up from time of award. For each occurrence the contractor will submit a quote for the repair (including time spent to evaluate the problem) and will perform the repair only after approval from the COR and CS. Refer for section 3 and 5 below for further details regarding service calls and quotes.

Unscheduled Service Repairs CLINs

1. CLIN 00070- Base Year, SAMA or SAIR or FOS

2. CLIN 00071- Option Year 1, SAMA or SAIR or FOS

3. CLIN 00072- Option Year 2, SAMA or SAIR or FOS

1.3.3 Prior to performing work under lines 1.3.1.A / 1.3.1.B / 1.3.1.C / 1.3.2, a schedule will be coordinated with the COR.

1.3.4 Contractor’s central office shall always be reachable by phone.

1.4 (FRIENDSHIP OF SALEM)- Work to be Performed under base contract:

1. Conduct inspections and testing of the fire detection and alarm systems on the ship to verify proper operation.

2. Fire Suppression is listed under Section 1.3.2 In general, for suppression systems, this will include 100% pressure testing and flushing of sprinkler devices, and inspections to ensure no visible damage, or obstructions are present on sprinkler heads; and ensure all tamper switches are operating properly, and free from obstructions

3. Inspections must be conducted according to the requirements of NFPA Standards 2001, 96, and 17, 13 Massachusetts Fire Codes, the Life Safety Code, Park Service Standards, and the equipment manufactures requirements.

4. There are three fixed fire suppression systems installed on the Friendship. There are two FM-200 pneumatically operated suppression systems and one wet chemical range hood system.

5. Any deficiencies found must be immediately reported to the COR.

6. Following the inspection, a written report will be submitted listing the inspections and testing done by device, the operational status of the system(s), and details of any areas of nonconformance or improper operation.

1.4.1 VISUAL INSPECTION:

1. All components of every system shall be visually inspected as outlined in the governing NFPA standard. Results of the visual exam will be noted in the post inspection report.

1.4.2 FUNCTIONAL INSPECTIONS & TESTING (All SYSTEMS):

1. All system components and functions shall be tested as outlined in the governing NFPA standard and the equipment manufacturers service manual.

2. Test 100% of heat/smoke heads.

3. The system batteries will have both capacity testing and load testing done as part of the system testing. The manufactured date and the installation date of the battery shall be noted on the inspection reports, and written on any new batteries installed. Replacement during annual inspections of 4 batteries in Salem buildings, 2 batteries on the ship, and 2 batteries in Saugus locations will be performed each of contract year, in this priority: any that fail capacity/load testing, those in service for five years or that will reach five years of in-service time before the next inspection, the next oldest batteries, will be replaced. If more than the number of batteries stated above require replacement at the time of inspections, or at other times, they will be addressed under the service call CLINs and sections of this SOW.

4. Remote notification equipment will be functionally tested, including all primary and backup(secondary) communications and signals sent off-site.

5. All manual releases will be tested.

6. All remote shutdown and alarm functions will be tested.

7. Hydrotest and CGA 6a exam dates of all cylinders and flex loops will be checked for conformance to code.

8. Perform any other industry standard preventive maintenance not specified as required

9. . Ensure all control valves are exercised and free from corrosion or leaks.

10. Ensure backflow preventer is operating properly.

11. Lubricate and ensure the compressor is running properly.

12. Check all initiating devices and verify time delays for system discharge.

13. Ensure releasing devices activates properly.

14. Perform any other industry standard preventative maintenance that is required.

1.4.3 FM-200 SYSTEM SPECIFIC ITEMS:

1. Heat detectors being tested will be tested with a heat source that does not utilize an open flame.

2. Additionally, a manometer will be used to verify the condition of the heat detection system.

3. The manometer will also be used to verify that the system control heads fire at the correct pressure settings.

4. The pneumatic time delay will be tested for proper operation using high pressure air.

5. The cylinder weights and/or liquid levels will be taken to verify proper fill.

6. Boat engine shutdown will be verified.

1.4.4 GALLEY SYSTEM SPECIFIC ITEMS:

1. All fusible link heat detectors will be replaced.

2. A nitrogen test cartridge will be tripped to verify the operation of the mechanical control head and the cylinder pressure operated control head.

1.4.5 QUALIFICATIONS NEEDED:

CONTRACTOR:

1. This work must be done by a Massachusetts Dept of Fire Services Certified Company with engineered and pre-engineered systems endorsements.

2. -The contractor must employ a NICET level III or IV project supervisor.

INSPECTOR:

1. Each inspector conducting the inspections and testing must hold a Massachusetts Department of Fire Services Certificate of Competency with engineered and pre-engineered endorsements.

2. The contractor shall supply list of inspectors and their license information prior to the inspection date.

3. The senior inspector on the project shall have NICET level III or IV certification and must document that they have been trained to service Kidde marine FM-200 systems.

1.4.6 COMMENTS:

1. Friendship of Salem may be open to the public when work is scheduled. Contractor will coordinate testing times and details with COR to ensure that those present are kept safe and made aware of work.

2. Inspection procedures will not represent a hazard to the ship, its contents, Park Service personnel, or the public visiting the sites.

1.5 SALEM MARITIME NHS- Work to be Performed under the base contract:

1. There are multiple fire alarm systems at this site, some of which are interconnected.

2. Inspections must be conducted according to the requirements of NFPA Standard 72, Massachusetts Fire Codes, the Life Safety Code, Park Service Standards, and the equipment manufactures requirements.

3. Work consists of conducting inspections and testing of the fire alarm system components installed at the site to verify proper operation.

4. Fire Suppression is listed under Section 1.3.2. In general, for suppression systems, this will include 100% pressure testing and flushing of sprinkler devices, and inspections to ensure no visible damage, or obstructions are present on sprinkler heads; and ensure all tamper switches are operating properly, and free from obstructions

5. Any deficiencies found must be immediately reported to the COR.

6. Following the inspection, a comprehensive written report will be submitted listing the inspections and testing done by device, the operational status of the system(s), and details of any serious areas of nonconformance or improper operation.

7. Base contract includes one approx. 2-hour on site visit to attend and coordinate annual elevator inspection that is typically performed in December of each year.

1.5.1 VISUAL INSPECTION:

1. All components of every system shall be visually inspected as outlined in table 14.3.1 of NFPA standard 72 for an annual period inspection. Results of the visual exam will be noted in the post inspection report.

2. Inspect sprinkler heads, pressure gauges, tamper switches, and operational mechanisms for proper operation per industry standards.

3. Ensure all mechanisms such as sprinkler heads, tamper switches, controls are free from obstruction NFPA-13

1.5.2 FUNCTIONAL TESTING:

1. All system components and functions shall be tested as outlined in table 14.4.3.2 of NFPA standard 72 for the annual inspection interval.

2. All smoke detectors will be tested with a UL listed simulated smoke to verify smoke entry.

3. All resettable heat detectors being tested will be tested with a heat source that does not utilize an open flame.

4. The quantity of heat detectors being tested will be in conformance to NFPA standard 72 however at least two detectors must be tested on each input zone except for zones that only have a single detector.

5. There are resettable heat detectors located under parts of Pedrick Storehouse. The quantity of these detectors tested must conform with the testing requirements above.

6. The system batteries will have both capacity testing and load testing done as part of the system testing. The manufactured date and the installation date of the battery shall be noted on the inspection reports, and written on any new batteries installed. Replacement during annual inspections of 4 batteries in Salem buildings, 2 batteries on the ship, and 2 batteries in Saugus locations will be performed each of contract year, in this priority: any that fail capacity/load testing, those in service for five years or that will reach five years of in-service time before the next inspection, the next oldest batteries, will be replaced. If more than the number of batteries stated above require replacement at the time of inspections, or at other times, they will be addressed under the service call CLINs and sections of this SOW.

7. Remote notification equipment such as central station communicators, Game-well master boxes, and radio master boxes will be functionally tested.

8. In the Salem location the magnetic holder for the boiler room door in the Custom House will be tested for proper operation.

9. Inspector will operate sprinkler system flow switches, pressure switches and tamper switches to verify proper report to fire panel (wharf restrooms and St. Joseph Hall). Record time to activation.

10. Perform a 100% flush of fire suppression system

11. Perform preventative maintenance on fire suppression system to ensure adequate operations

12. . Ensure all control valves are exercised and free from corrosion or leaks.

13. Ensure backflow preventer is operating properly.

14. Lubricate and ensure the compressor is running properly.

15. Check all initiating devices and verify time delays for system discharge.

16. Ensure releasing devices activates properly.

17. Perform any other industry standard preventive maintenance not specified as required

1.5.3 SMOKE DETECTOR SENSITIVITY READINGS

1. The sites contain a mix of conventional and addressable smoke detectors. Note, some of the conventional detectors (the Pyrotronics PE-11 – in Salem) provide a visual indication of detector sensitivity using the alarm LED on the detector, record level on report.

2. For systems with addressable detectors and detectors that visually indicate condition such as the PE-11 detectors described above the detector sensitivity or chamber value shall be recorded at each inspection.

3. For systems with conventional detectors that require external metering those reading shall be taken at intervals in conformance with NFPA standard 72.

1.5.5 COMMENTS

1. The protected buildings may be open to the public when work is scheduled. Contractor will coordinate testing times and details with COR to ensure that those present are kept safe and made aware of work.

2. The protected buildings themselves are historic and contain irreplaceable artifacts. Inspection procedures must not represent a hazard to the structures, their contents, Park Service personnel or the public visiting the sites.

1.6 (SAUGUS IRON WORKS-NHS)- WORK TO BE PERFORMED under the base contract:

1. There are multiple fire alarm systems at this site, some of which are interconnected.

2. Inspections must be conducted according to the requirements of NFPA Standard 72, Massachusetts Fire Codes, the Life Safety Code, Park Service Standards, and the equipment manufactures requirements.

3. Work consists of conducting inspections and testing of the fire alarm system components installed at the site to verify proper operation.

4. Fire Suppression inspections and preventative maintenance is Listed under Section 1.3.2

5. Any deficiencies found must be immediately reported to the COR.

6. Following the inspection, a comprehensive written report will be submitted listing the inspections and testing done by device, the operational status of the system(s), and details of any serious areas of nonconformance or improper operation.

1.6.1 VISUAL INSPECTION

1. All components of every system shall be visually inspected as outlined in table 14.3.1 of NFPA standard 72 for an annual period inspection. Results of the visual exam will be noted in the post inspection report.

2. Inspect sprinkler heads, pressure gauges, tamper switches, and operational mechanisms for proper operation per industry standards.

3. Ensure all mechanisms such as sprinkler heads, tamper switches, controls are free from obstruction NFPA-13

1.6.2 FUNCTIONAL TESTING

1. All system components and functions shall be tested as outlined in table 14.4.3.2 of NFPA standard 72 for the annual inspection interval.

2. All smoke detectors will be tested with a UL listed simulated smoke to verify smoke entry.

3. All resettable heat detectors being tested will be tested with a heat source that does not utilize an open flame.

4. The quantity of heat detectors being tested will be in conformance to NFPA standard 72 however at least two detectors must be tested on each input zone except for zones that only have a single detector.

5. BE aware that there are resettable heat detectors located under parts of Charging Water Bridges in the Saugus location. The quantity of these detectors tested must conform with the testing requirements above.

6. The system batteries will have both capacity testing and load testing done as part of the system testing. The manufactured date and the installation date of the battery shall be noted on the inspection reports, and written on any new batteries installed. Replacement during annual inspections of 4 batteries in Salem buildings, 2 batteries on the ship, and 2 batteries in Saugus locations will be performed each of contract year, in this priority: any that fail capacity/load testing, those in service for five years or that will reach five years of in-service time before the next inspection, the next oldest batteries, will be replaced. If more than the number of batteries stated above require replacement at the time of inspections, or at other times, they will be addressed under the service call CLINs and sections of this SOW.

7. In the Saugus location the standby batteries for the radio master boxes will be tested as described above as part of the system testing.

8. Remote notification equipment such as central station communicators, Game well master boxes, and radio master boxes will be functionally tested.

9. Inspector will operate sprinkler system flow switches, pressure switches and tamper switches to verify proper report to fire panel (230/232 Central and Museum). Also at Museum, test proper operation of the cross-zone detection to operate the pre-action sprinkler valve release. Record time to activation.

10. Perform a 100% flush of fire suppression system

11. Perform preventative maintenance on fire suppression system to ensure adequate operations

12. . Ensure all control valves are exercised and free from corrosion or leaks.

13. Ensure backflow preventer is operating properly

14. . Lubricate and ensure the compressor is running properly.

15. Check all initiating devices and verify time delays for system discharge.

16. Ensure releasing devices activates properly.

17. Perform any other industry standard preventative maintenance that is required.

1.6.3 SMOKE DETECTOR SENSITIVITY READINGS

1. The sites contain a mix of conventional and addressable smoke detectors. Note, some of the conventional detectors (the Pyrotronics PE-11 – in Salem) provide a visual indication of detector sensitivity using the alarm LED on the detector, record level on report.

2. For systems with addressable detectors and detectors that visually indicate condition such as the PE-11 detectors described above the detector sensitivity or chamber value shall be recorded at each inspection.

3. For systems with conventional detectors that require external metering those reading shall be taken at intervals in conformance with NFPA standard 72.

1.6.4 COMMENTS

1. - The protected buildings may be open to the public when work is scheduled. Contractor will coordinate testing times and details with COR to ensure that those present are kept safe and made aware of work.

2. The protected buildings themselves are historic and contain irreplaceable artifacts. Inspection procedures must not represent a hazard to the structures, their contents, Park Service personnel or the public visiting the sites.

1.7 PERIOD OF PERFORMANCE(POP).

1. POP base year, one year from date of award. Option years, one additional year after end of prior awarded contract POP.

2. Alarm system inspection, lines, PMs and reporting, section (1.3.1.A/ 1.3.1.B/ 1.3.1.C) as scheduled and typically in Oct. of each year, approx. 12 months after prior similar work for Option years, 2 option years, if elected.

3. Sprinkler and ship fixed system inspections (part of FFP options Section 1.3.2.A), as scheduled and typically in May of each year, approx. 12 months after prior similar work for Option years, 2 option years, if elected.

4. Other unscheduled repairs, TBD based on nature of the required service, as required in section 3.3.5 to 3.3.9. are listed in section (1.3.2.B) Base plus 2 option years, if elected.

1.8 USE OF PREMISES

1.8.1 Contractor personnel or equipment shall not come into contact with any furniture, artifacts etc. at any time.

1.8.2 No drilling, cutting, scraping, or fastening to any fabric or hard object or building is allowed at any of the aforementioned properties without approval from the COR. This approval can only come from the COR, no other park personnel have the authority to approve.

1.8.3 There shall be no use of any tobacco products or consumption of any foods or liquids unless directed by the COR. If smoking materials are to be used, the Contractor’s personnel shall ask for direction from the COR.

1.8.4 Contractor will park vehicles in the public parking areas in a manner which does not interfere with site visitors or site employees at both the Saugus Iron Works- NHS and Salem Maritime- NHS. Other parking if required will be coordinated with COR.

1.8.5 Public restrooms will be available for the contractor employees to use. Common housekeeping rules apply.

1.8.6 No active listening devices such as radios, iPod, etc. shall be permitted at any of the afore-mentioned properties. This includes devices using ear buds. Explanation: each of the properties is inhabited and/or staffed with personnel and they are also open for public tours. Music, loud conversation, etc. would be a disturbance to the staff and/or visitors and shall not be permitted.

1.8.7 Throughout the period of performance, the contractor shall provide proof of and shall be required to maintain insurance in accordance with the liability insurance clause. Contractor shall provide proof of insurance to the Contracting Officer after award.

1.8 REPORTS.

As the annual inspection, testing and preventive maintenance (or unplanned repairs) on each system are completed, a description of the system condition, components tested and type of test, preventive maintenance performed, corrective measures, and any other special notes will be recorded on a separate form for each building or Friendship of Salem. The name of the technician and the date will be included on each form. The inspection report will also indicate any corrective measures required at the time of inspection, and any follow-up inspection or work, required or recommended, within one year of delivery of the report. The contractor will furnish these reports and recommendations to the COR within five (5) working days of completion of work at each site (Salem Maritime NHS, Saugus Iron Works NHS, Friendship of Salem). Also see 1.4, 1.5 and 1.6 for additional related details.

1.10 SPARE PARTS AND EQUIPMENT.

1.10.1 A1l parts supplied by the contractor will meet or exceed conformity with National Fire Code (NFPA) or other applicable Standards.

1.10.2 All equipment and material will be labeled and listed for compliance with appropriate standards.

1.10.3 Service technicians are to be equipped with all tools and test equipment necessary for inspection, preventive maintenance and field repair of fire protection systems and devices.

1.11 SECURITY and SCHEDULING

1.11.1 Prior to starting any work, the Contractor shall coordinate their schedule with the COR, and then inform the COR when they are on site.

1.11.2 The Contractor shall report to COR at the completion of their work.

1.11.3 While in all Buildings/collections storage /sensitive areas within the park the contractor will always be escorted by a National Park Service employee.

1.11.4 Service technicians shall have credentials displayed and wear company uniform with company name visible.

1.11.5 Contractor will coordinate with COR on scheduling/meeting Municipal Fire department electrician (to turn off/on/put in standby mode panels), representatives of the security alarm company on others as required.

1.12 APPLICABLE STANDARDS AND REGULATORY GUIDANCE.

1.12.1 The following standards shall be utilized for performing work contained in this Statement of Work:

1.12.1.1 National Fire Protection Association (NFPA) Standards: NFPA 12, 17, 25, 70, 72, 101 and 2001

1.12.1.2 29 Code of Federal Regulation (CFR) 1910

1.12.1.3 29 CFR 1960

1.12.1.4 Executive Order (EO) 12196

1.12.1.5 Federal Acquisition Regulation (FAR) Clause 52.236-13

1.12.2 No work will be accepted by the COR unless contractor personnel adhere to the aforementioned standards and regulatory guidance and other applicable standards addressed within this Statement of Work.

1.13 GOVERNMENT FURNISHED PROPERTY.

The contractor will furnish tools and supplies for work performed under this contract.

SECTION 2 – NOT USED

SECTION 3 –Unscheduled Service Repairs procedures and details:

3.1 The Contractor is to perform all work necessary to restore outdated, inoperable, or damaged equipment and systems to normal function only after approval is received from the COR. Service and repair calls in total are limited to 60 hours and $12,000 of supply cost including markup.

3.2 Labor attributed to each service call shall include only time actually expended by the Contractor while on the job site and/or in the planning and procurement of required materials, and limed other costs for travel, add-on charges. See details below regarding allowable charges, and quote preparation and acceptance details.

3.3 Service Call Reception:

3.3.1 The COR will notify the Contractor, via telephone, email and/or applicable electronic work management system of all service calls related to work during regular working hours and then prepare a Service and Supply Request Authorization Form, as shown in the SOW Section 5, which will comprise of the following information:

3.3.2 If a service call is under a total cost of $10,000 (inclusive of materials and fully burdened labor rates), the Contractor shall proceed with the repair once authorized by the COR, who will confirm that the line items’ not-to-exceed ceiling amount has not been reached.

3.3.3 Repairs over $10,000 will be executed thru a bi-lateral modification. If the total cost is estimated to exceed $10,000 (inclusive of materials and fully burdened labor rates), the Contractor shall prepare an estimate for the repair detailing the labor hours, and materials before coordinating with the COR to proceed with the repair after receiving authorization from the Contracting Officer (CO).

3.3.4 THE CONTRACTING OFFICER IS THE ONLY PERSON AUTHORIZED TO APPROVE WORK EXCEEDING $10,000. THE COR IS NOT AUTHORIZED TO APPROVE WORK OVER $10,000.

3.3.5 Unscheduled Service Repairs additional information. The COR will contact the Contractor, via telephone, after hours, on weekends, and during holidays. The COR will verbally identify the problem and/or required service and will prepare a Service and Supply Request Authorization Form no later than 10:00 AM on the following regular workday.

3.3.6 Response to Service Calls: The Contractor shall provide adequate procedures for receiving and responding to service calls 24 hours a day, seven days a week, including weekends and holidays. A single telephone number shall be provided by the Contractor for the receipt of all service calls. Service calls shall be considered to be “received” by the Contractor at the time and date the telephone call is placed by the COR.

3.3.7 Emergency Service Calls: Shall be responded to by phone within one (1) hour, and if needed in person within four (4) hours, of notification and worked on until either the issue is resolved, or the equipment/system problem is remediated to a non-emergency condition.

3.3.8 Routine Service Calls: Shall be responded to the same day the call is received unless after 3 PM on each Federal Government workday. If a service call is received after 3 PM, the Contractor shall respond to the call the morning of the next workday no later than 10 AM.

3.3.9 Completed Emergency/Routine Service Calls: On the next working day after the completion of a service call, the Contractor shall add the following information to the Service and Supply Request Authorization Form and return the completed form to the COR:

3.3.10.1 The fully burdened labor rates below are applicable to quotes and invoices for unscheduled work under this Purchase Order. The rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, labor, travel, vehicles usage, equipment, G&A, etc.) and profit. (See Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditions-Commercial Items. Alternate I) Bidders will state in their proposal, for base year and 2 option years, their fully burdened rate for the following labor time categories for base year and 2 option years.

Labor and Other Categories:

3.3.10.2 All labor rates are subject regular overtime and overtime rates in the following manner:

3.3.10.2.1 Regular Time - (Monday through Friday 7 am to 5 pm excluding Holidays)

3.3.10.2.2 Overtime - (Monday through Friday, 5-7 am, 5-9 pm. Weekends and Holidays 7 am to 5 pm.).

3.3.10.2.3 Overtime 2- (Monday to Friday 9pm to 5am, weekends and holidays, 5pm to 7am).

3.3.10.2.4 Material Costs Applicable to Unscheduled Repair. Bidders will include with their proposal the % of markup that they will apply to supply and equipment purchases quoted under this section. The same % quoted will apply to base and option years. The Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor (See Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditions-Commercial Items.

3.3.10.2.5 Travel rate: A maximum of 1 hour round-trip travel may be included with each service call. Bidders will state, in their proposal, the amount of time they will include (if any) on service call quotes and invoices for each location (SAMA and SAIR), and what rate this will be billed at, NTE one hour.

3.3.10.2.6 Other per service call charges: Bidders will also state with their proposal any add-on charges that they will include with each service call that is not captured in the prior paragraph, such as “truck fee” or “mileage” or “restock fee.” If the bidder will use any of these, they must include a description and cost for each of these in their proposal.

3.3.10.2.7 Quotes and Service call approvals: For short service calls (max. 2 hours) the service will be approved in writing by the COR, without a written quote, and the service call will be billed for technician time on site rounded to the nearest 15 minutes, plus material/supplies/equipment provided, plus travel, plus other per service call charges (per the previous paragraphs). For calls more than two hours, or all 2nd or additional service calls to repair the same problem, a written quote must be submitted by the awardee and accepted by the COR prior to work commencing. Quotes will indicate details and total cost for material/supplies/equipment, and time and rate and total for labor, and travel, and per service call charges if any per the above paragraphs, and the total combined cost of the quote. Changes that become necessary after a quote has been accepted will be communicated and accepted in writing by the COR and awardee prior to work that incorporates the changes being performed.

SECTION 4 – Locations covered by this SOW

4.1 Services described above shall take place at the following National Park Service locations

Friendship of Salem (panel is combined with security alarm, non-standard Compass Brand panel)

Locations and details by location:

Note: secondary report not specified but where it exists is typically as a zone of the security alarm system.

Note: Monitoring cost for these locations should not be included in base proposals under this solicitation(it is and may continue to be done through our Security Alarm Company, though it may be added as part of the options described above.

Salem Maritime NHS, Locations:

Narbonne House – (fire detection and alarms)(primary communications as a zone of security alarm system)

St. Joseph Hall- (Fire detection/ alarms/ and suppression) (direct report by city fire box system)

West India Goods Store (AKA WIGGS) (Fire detection/alarms)(primary report through Custom House Panel) Derby House- (fire detection and alarms) (primary report through Custom House Panel) Hawkes House- (fire detection and alarms) (primary report through Custom House Panel) Customs House/Bonded Warehouse- (fire detection and alarms, includes report for 3 other buildings)(direct report by city fire box system)

Wharf Restrooms (AKA Bathhouse) (Fire detection/ alarms/ and suppression, reports through Waite Pierce) Waite Pierce (AKA Orientation Center, Central Wharf Warehouse)(fire detection and alarms)(primary communications by AES fire radio monitored by our security alarm contractor)

Pedrick Store House- (fire detection and alarms) ( primary communications by AES fire radio monitored by our security alarm contractor)

Garden Shed- (fire detection and alarms)(simple system 1 detector reports as part of security alarm system)

Scale House- (fire detection and alarms)(simple system 1 detector reports as part of security alarm system)

Friendship of Salem(panel is combined with security alarm, non-standard Compass Brand panel)

Saugus Iron Works NHS:

Maintenance Garage (fire detection and alarms) (primary report through Museum Panel) Iron Works House/Visitor Center (fire detection and alarms) (primary report through Museum Panel) Museum- (Fire detection/ alarms/ and suppression) (direct report by fire radio) Jr. Ranger Station- (fire detection and alarms) (primary report through Museum Panel)

230 Central St.- (Fire detection/ alarms/ and suppression) (direct report by fire radio) 232 Central St.- (Fire detection/ alarms/ and suppression) (Tied into 230 Central Panel)

Charging Bridge/Blast Furnace- (fire detection and alarms) (primary report through slitting mill Panel) (primary communications as a zone of security alarm system) Forge- (fire detection and alarms) (primary report through slitting mill Panel) Slitting Mill- (fire detection and alarms) (primary communications as a zone of security alarm system)

Blacksmith Shop- (fire detection and alarms) (primary report through Carpenter shop panel) Assembly Shop- (fire detection and alarms) (primary report through Carpenter shop panel) Carpenter Shop- (fire detection and alarms) (primary communications as a zone of security alarm system)

Section 5 - Qualifications and Experience, noting details for information that must be submitted with all proposals:

1. Contractor must employ certified technicians that are proficient in the installation, testing and maintenance of Fire Alarm Systems and associated equipment. Technicians must be licensed by MA to perform this work. Bidders will submit their MA licenses, for one or more of their workers who will be involved with the work under this contract.

1. Selected contractor will have at least three years’ experience in Fire Alarm Systems service and repair. Company must be licensed by MA to perform Fire Alarm Systems service and repair. Bidders will submit with their proposal a brief descriptions for 3 projects or contracts that they have performed within the last 5 years that are of similar scope and cost to this one, including for each contract/project the contract information for the person or entity who hired them for each referenced project so NPS can check references.

1. If a prime contractor submits a proposal in partnership with a local subcontractor who holds the required MA licenses and certifications, this will be considered a responsive bid. If this is the case, please indicate it in the proposal name of the partner/subcontractor, include their licenses and certifications, and include experience for both the prime and subcontractor.

SECTION 5 - UNSCHEDULED REPAIR REQUEST SAMPLE

I. Service Requests (Call) Authorization

Date & Time of Notification:

Equipment and Location:

Contract Line Item #

[ ] Emergency [ ] Routine

Description of Problem/Status/Comments:

COR or NPS Representative Signature and Date

TO BE COMPLETED BY CONTRACTOR AS APPLICABLE

II. Cost and Price Estimates Attach detailed estimates (labor and material costs for Time & Material requirement) as required by the contract Statement of Work.

III. Service Calls Reporting (Use Attachments as Necessary)

Date & Time Work Commenced:

Date & Time Work Completed:

Individual(s) Performing Service:

Work Performed:

Number of Hours Expended by Labor Category:

Material Cost:

Work Complete: [ ] Yes [ ] No IV. Government Comments:

COR