B08.02 Request For Quote W913E526QA004.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Permafrost Tunnel Recurring and Preventative MaintenanceInstrument Name:

POINTS OF CONTACT (POC):

NOTE: Only a warranted Contracting Officer (KO), acting within his/her delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, the Contractor shall not proceed with the change and shall immediately notify the Contracting Officer. Proceeding with any work not authorized by the Contracting Officer will be at the Contractor's own risk.

Contractor POC:

Name: To be determined at time of award

Phone Number:

Email:

Government Technical POC (TPOC):

Name: To be determined at time of award

Phone Number:

Email:

Contracting Officer Representative (COR):

Name: To be determined at time of award

Phone Number:

Email:

Contract Specialist (CS):

Name: Tomeka J. McNeely

Phone Number: 217-373-6748

Email: Tomeka.J.McNeely@usace.army.mil

Contracting Officer (KO):

Name: To be determined at time of award

Phone Number:

W913E526QA004

mailto:Tomeka.J.McNeely@usace.army.mil

Email:

*** END OF NARRATIVE ***

W913E526QA004

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Offeror Pricing Instructions:

Offeror shall enter pricing into the pricing matrix (see attachment 1 - pricing matrix) in accordance with the below. The pricing matrix will be incorporated into the contract for reference during contract performance.

CLINs x001 - Recurring and Preventative Maintenance: Insert fixed unit and total yearly prices for recurring and preventative maintenance items to be performed in accordance with PWS, Section 1.2, Tasks 2a, 2b, and 2c. Note that System Startup and Shutdown will only be required in the event of automation system failure.

CLINs x002 - Trouble Calls: Insert fixed unit and total yearly prices for trouble calls to be performed in accordance with PWS Section 1.2, Task 3. The Government estimates a maximum of twelve (12) trouble calls per year.

CLINs x003 - System Repairs Labor: Insert fixed fully burdened labor rates for system repairs to be performed in accordance with PWS Section 1.2, Task 4. The Government estimates a maximum of forty-five (45) system repairs hours per year.

CLINs x004 - System Repairs Materials/Supplies: The Government estimated maximum system repairs material and supplies is provided. Do not enter a price.

CLIN 0005 - System Upgrade: Insert a total fixed price for system automation upgrade to be performed in accordance with PWS Section, Section 1.2, Task 1.

*** END OF NARRATIVE ***

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Offerors shall complete and submit Attachment 1 - Pricing Matrix with their proposal. All proposed pricing shall be entered in the Pricing Matrix. Failure to complete and submit the Pricing Matrix may render the quote ineligible for award.

Pricing Arrangement: Firm Fixed Price

1 Job

Continuation of Description

Performance Work Statement

Permafrost Tunnel Refrigeration Maintenance and Repair

1 Introduction:

The Contractor shall perform recurring and routine refrigeration maintenance and repair work on an existing refrigeration system. The Contractor shall also perform an upgrade to the system in the base year that fully automates system startup and shut down. The existing refrigeration system is installed in the permafrost tunnel portion of the Cold Regions Research and Engineering Laboratory (CRREL) Permafrost Tunnel Research Facility (PTRF) located at 2100 Steese Hwy, Fairbanks, AK. The permafrost tunnel refrigeration system is necessary to maintain a maximum temperature of 26F inside the tunnel complex year-round.

1.1 Site Conditions:

Site conditions are described and illustrated in attachment 2 - site conditions.

1.2 Scope:

The scope of this work is to upgrade the refrigeration system, provide recurring maintenance services to the air cooling and filtration systems of the Permafrost Tunnel complex and on demand trouble calls. Required services over a 12-month period:

- De-winterization and system startup (once annually, as needed)

- Periodic preventative maintenance inspections (weekly)

- Respond to trouble calls (as requested)

- Shut down, condition, and winterize system (once annually, as needed)

- Conduct system repairs (as authorized)

Task 1. As soon as practicable in the base year of System Automation Upgrade.

performance, the Contractor shall upgrade the refrigeration system to operate autonomously such that seasonal startup (de-winterization) and shutdown (winterization) procedures are not required. The system shall shut off if external ambient temperatures at the compressor are below 26F and automatically turn back on when temperatures are above 26F.

Task 2. . The Contractor shall provide both labor Recurring and Preventative Maintenance and materials to conduct seasonal start up (if necessary), weekly preventative maintenance, and conduct seasonal shut down activities (if necessary).

a. System Starup and Shutdown: If system was shut down at the start of the winter season, conduct start-up procedures and start system NLT 1 May of each year. The system shall only be winterized if the automation system is not functioning properly. If the Contractor notes any deficiencies during maintenance that require repairs, it shall notify the Government Technical Point of Contact (TPOC) or Contracting Officer's Representative (COR) immediately.

If the system is not functioning properly and requires a winterization shut down, follow an orderly process to shut down and condition the equipment for winter season inactivity. Clean work site to remove any debris and fluids that may have spilled during service.

b. Weekly Preventative Maintenance: Conduct Fifty-two (52) preventative maintenance checks once per week while system is in full working order. If the system is winterized, then preventative maintenance checks are only required while the system is operational. Contractor shall conduct on-site inspection visits once per week while the system is in operation. The Contractor shall inspect the system, and if the inspection identifies the need for repairs, the Contractor shall provide the TPOC or COR with a detailed estimate for the repair. All estimates provided under this contract shall be itemized to show a breakdown of labor hours and supplies required to complete the repair. No repair services shall be performed without written authorization from the COR resulting from a contractor repair estimate. The following are checked as part of weekly maintenance but only performed as needed to keep system operational and maintained properly: Perform oil test to ensure system is not contaminated (approximately weekly). If contaminated replace oil and drier (approximately 2-3 times annually). Check the refrigerant fluid levels weekly. Adjust the levels as needed (approximately 2-3 times annually). Blow out evaporators and condensers with compressed air monthly or as needed to ensure proper air flow and refrigeration operation (approximately 12-14 times annually). Contractor shall measure system operating pressures and temperatures to ensure proper and optimal operation (weekly). Contractor shall provide a copy of the pressure and temperature data collected to the COR when collected.

Task 3. Trouble Calls. The Contractor shall respond to up to twelve (12) trouble calls to diagnose system issues as requested by the TPOC or COR.

The Government shall monitor the tunnel temperatures. The Government shall ensure that the tunnel interiors are maintained at temperatures not exceeding -3C/+26 F. If a problem is perceived, the TPOC or COR shall contact Contractor to request they report to the tunnel facility to troubleshoot and provide a written detailed estimate for repair. The service includes troubleshooting any equipment malfunction.

The Contractor shall report to the PTRF within twenty-four (24) hours of a requested trouble call to assess the problem. If repairs are needed, the Contractor shall provide the written detailed estimate to the TPOC or COR within six (6) hours of determining the issues and work needed.

Task 4. System Repairs. Contractor shall conduct system repairs resulting from preventative maintenance checks or trouble calls only after authorization by the COR. The Contractor must provide a written detailed estimate for the upgrade/repair to the COR for approval prior to conducting any upgrades and/or repairs. All estimates provided under this contract shall be itemized to show a breakdown of labor hours and supplies required to complete the repair. No repair services shall be performed without written authorization from the COR resulting from a contractor repair estimate.

2 General Requirements

The Contractor shall plan, program, administer, manage, execute, and complete the work necessary to provide the specified services. The Contractor shall perform all administrative services, such as material procurement, quality control, financial control, and correspondence, and maintain accurate and complete records and files.

Contractor shall possess and maintain an Alaska Mechanical Administrator license for the duration of this contract.

Contractor shall have an established location in the Fairbanks, AK service area, which is defined as within a 150-mile radius.

Due to existing site conditions and overarching project requirements, contract performance must begin no later than 17 April 2026.

The Contractor shall coordinate work with COR as needed to minimize any disruption to facility operation.

The Contractor shall designate a primary POC for work being performed during the execution of the contract. The Contractor primary POC shall keep the COR informed of the work progress and be available to the COR in the event of a change in the schedule or if any problems arise.

The primary POC is required to be present at the post-award conference to be held within two

(2) weeks after contract award.

2.1 Non-Personal Services

The Government shall neither supervise the Contractor employees nor control the means or methods by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.2 Business Relations

Once notified by the Government of an executed contract, the Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of the deliverables.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration:

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.3.2 Contract Administration

The Contractor shall have the responsibility for supervising the support required and provide a POC for the Government to notify in case of emergency, proposed additions to the scope of work, and Government complaints about the performance of the work.

2.3.3 Personnel Administration

The Contractor shall provide all management and support as required. The Contractor shall make any necessary travel arrangements for its employees.

2.4 Quality Assurance

The Government will periodically evaluate the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and PWS Section 3.1, Performance Requirements Summary.

2.5 Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement.

2.6 Location and Hours of Work

The work location is US Army Corps of Engineers, Cold Region Research and Engineering Laboratory Permafrost Tunnel Research Facility, located at 2100 Steese Highway, Fairbanks, AK 99712 near Fox, Alaska is open for business from 0700 to 1700 Monday through Friday. If the Contractor requests access earlier than 0700, it must be coordinated the day before with the COR. If the Contractor requests access after 1700, it must be coordinated by 1500 that day with the COR.

2.7 Travel/Temporary Duty (TDY)

Travel will not be required in performance of this contract.

2.8 Information Management

Controlled Unclassified Information (CUI). Regarding DFARS clauses 252.204-7012 and 252.204-7020, CRREL does not plan to deliver or receive CUI data under this contract effort.

3 Performance Requirements

The following section specifies the Performance Objectives and Performance Elements for the contract. The Contractor shall conduct the following specified work:

3.1 Performance Requirements Summary (PRS)

The following surveillance list ensures that the Government and contractor have a clear understanding of how contract performance will be monitored and evaluated. It outlines task performance standards, methods of surveillance, acceptable performance standards, and relevant incentives/remedies.

3.1.a Performance Objective: The Contractor shall attend the post award conference within two (2) weeks of contract award.

Method of Surveillance: 100% COR Inspection

Standards/Acceptable Quality Level (AQL): 100% compliance

Ratings: In accordance with Section 3.2, Performance Ratings

Incentive/Remedy: Re-performance at no additional cost to the Government

3.1.b Performance Objective: The Contractor shall perform system startup in accordance with PWS Section 1.3.

Method of Surveillance: 100% COR Inspection

Standards/Acceptable Quality Level (AQL): 100% compliance

Ratings: In accordance with Section 3.2, Performance Ratings

Incentive/Remedy: Re-performance at no additional cost to the Government

3.1.c Performance Objective: The Contractor shall perform preventative maintenance in accordance with PWS Section 1.3.

Method of Surveillance: 100% COR Inspection

Standards/Acceptable Quality Level (AQL): 100% compliance

Ratings: In accordance with Section 3.2, Performance Ratings

Incentive/Remedy: Re-performance at no additional cost to the Government

3.1.d Performance Objective: The Contractor shall respond to trouble calls in accordance with PWS Section 1.3.

Method of Surveillance: 100% COR Inspection

Standards/Acceptable Quality Level (AQL): 100% compliance

Ratings: In accordance with Section 3.2, Performance Ratings

Incentive/Remedy: Re-performance at no additional cost to the Government

3.1.e Performance Objective: The Contractor shall perform equipment shutdown and conditioning in accordance with PWS Section 1.3.

Method of Surveillance: 100% COR Inspection

Standards/Acceptable Quality Level (AQL): 100% compliance

Ratings: In accordance with Section 3.2, Performance Ratings

Incentive/Remedy: Re-performance at no additional cost to the Government

3.1.f Performance Objective: The Contractor shall perform system repairs in accordance with PWS Section 1.3.

Method of Surveillance: 100% COR Inspection

Standards/Acceptable Quality Level (AQL): 100% compliance

Ratings: In accordance with Section 3.2, Performance Ratings

Incentive/Remedy: Re-performance at no additional cost to the Government

3.2 Performance Ratings

The COR will use the following ratings to evaluate the quality of the contractor's performance.

- Excellent/Outstanding: Performance meets contractual requirements and exceeds many to the government's benefits. The contractual performance of the element or sub-element being assessed was accomplished with no problems and contractor actions were highly effective.

- Very Good: Performance meets contractual requirements and exceeds some to the government benefits. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

- Good: Performance meets contractual requirements. The contractual performance contains some minor problems for which corrective actions taken by the contractor were satisfactory.

- Marginal: Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear marginally effective or were not fully implemented.

- Unsatisfactory: Performance does not meet most contractual requirements, and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

4 Other Provisions

Covering requirements for personnel conducting the work.

4.1 Post Award Conference

A. Overview: Contractor shall attend an onsite post award conference that will be arranged by the Government TPOC or COR before any work on site commences.

B. Purpose: The purpose of the conference is to discuss scheduling, to review safety, security, describe the work plan, inform Contractor of Government lines of authority, and to address other subjects or questions that may be raised by either the Government or Contractor.

4.2 Scheduling

A. Overview: Scheduling will be discussed at the post award conference. Work shall not commence until the work schedule has been approved. Once approved, the schedule shall be strictly followed. No changes can be made by the Contractor without prior approval of the COR.

B. Work Hours: Unless otherwise authorized in writing by the COR, the project site will be available for activities during normal work hours of USACE, from 7:00 AM to 5:00 PM local time, weekdays, excluding Federal holidays.

C. Period of Performance: Anticipated to start on 15 April 2026 and conclude 4 April 2027 (12 months) for the base year with an additional four (4) one-year option periods from 15 April 2027 to 14 April 2031. Exact dates to be determined at contract award.

4.3 Antiterrorism/Operations Security (AT/OPSEC)

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor ("Contractor") and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of War (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as "RAMs"), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as "NCIC-III") and Terrorist Screening Database (commonly referred to as "TSDB"). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

3. Suspicious Activity Reporting training (e.g., iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

4. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

4.4 Smoking

Smoking shall comply with the CRREL Smoking Policy, which, in general, prohibits smoking on except in a designated smoking area. Designated smoking areas will be discussed at the site post award conference.

4.5 Government Furnished Property and Equipment (GFE/GFP)

There is no Government furnished property or equipment associated with this requirement.

4.6 Contractual Disclaimer

Contractor is hereby notified that NO CRREL employee has the authority to direct contract employees in any way to alter their contractual obligations. If the Government does desire to alter requirements, changes will be issued in writing and signed by the Contracting Officer (KO) cited in your contract. Contractor's employees shall take no action on any change unless and until the POC receives such a contract modification.

4.7 Inspection and Work Completion

a. : This contract is subject to routine Government inspections throughout the Overview performance of Contractor work and a final Government inspection upon completion of each task.

b. : Routine Government inspections will, among other things, help ensure Inspections continuous quality assurance and more quickly identify defects. Contractor shall repair defects as directed by the Government at Contractor's own expense.

c. : Upon Contractor completion of the Work, the Government will make a Work Completion final inspection to confirm the following:

- All defects have been corrected as directed.

- All work has been completed.

- All work areas are left clean.

5 Government COR and TPOC

5.1 Contracting Officer's Representative (COR).

The identification of duties and limitations of the COR are specified in the COR appointment letter, which will be provided to the contractor at or shortly after the time of award. No Government personnel, other than the Contracting Officer, shall have the authority to do other than clarify technical points or supply relevant information to the Contractor regarding this contract. Specifically, no requirement in these specifications may be altered through verbal clarification. Only a warranted Contracting Officer, acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer. The contractor shall always include the COR on correspondences, telecons, and communications with all government employees regarding this contract.

5.2 Technical Point of Contact (TPOC).

TPOCs offer technical backgrounds as subject matter experts (SMEs) in areas relevant to the contract. TPOCs provide value added technical feedback to the vendor and contractor performance feedback to the COR. TPOCs may coordinate with the contractor to consult, assist with access to necessary government data, hardware, or supplies, review progress reports, review deliverables, and act as the government sponsor where engagement with other government entities is required (e.g., site access, product transition). Other TPOCs may engage as work evolves and will be formally introduced to the contractor by the COR.

*** END OF NARRATIVE ***

Requirements The CRREL Research and Engineering Division (RED) has a requirement for an upgrade of the refrigeration system and for recurring maintenance services for the air cooling and filtration systems at its Permafrost Tunnel Research Facility.

Product Service Code : J041

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Destination Instructions: Please refer to the Performance Work Statement (PWS).

DoDAAC: HM0698 CountryCode: USA

USACE/ERDC/CRREL

4070 9TH ST. FORT WAINWRIGHT, FORT WAINWRIGHT AK 99703

FORT WAINWRIGHT, AK 99703

UNITED STATES

TBD

Email: TBD@usace.army.mil

Continuation of Deliveries or Performance

0001 Partial Delivery Schedule Delivery Period From 16 Apr 2026 to 15 Apr 2027 1 Job

1 JobQuantity

Address and POC Place of Performance DoDAAC: HM0698 CountryCode: USA

USACE/ERDC/CRREL

4070 9TH ST. FORT WAINWRIGHT, FORT WAINWRIGHT AK 99703 FORT

WAINWRIGHT, AK 99703 UNITED STATES

TBD

Email: TBD@USACE.ARMY.MIL

Period of Performance From 16 Apr 2026 To 15 Apr 2027

Continuation of Accounting and Appropriation Data

INVOICING INSTRUCTIONS:

A proper invoice must include the below listed items. Invoices missing any of these elements will be rejected.

- Name and address of the contractor (must match SAM registration information)

- Invoice date and invoice number

- Contract number (ex., W913E526P0001)

- Exact dollar values requested against specific CLINs (aka "Item No").

- Description, quantity, unit of measure, unit price, and extended price of supplies delivered, or services performed

- Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms)

- Any other supporting materials required by the contract to be sent with the invoice

If this is a supply contract delivering supply items to CRREL as contract deliverables, Contractors shall only submit invoices once the shipment has been received by CRREL as verified by shipment tracking numbers. Invoices submitted prior to receipt of the shipment at CRREL will be rejected.

The Contractor shall submit each invoice via email to the following POCs. Failure to include these POCs may result in payment delays.

To: Primary Invoice Receivers: TBD at time of award

CRREL-Contractor-Invoices@usace.army.milCc: Backup Invoice Receivers:

The Contractor should receive CRREL's confirmation of invoice acceptance or rejection within 7 days of submission. If this has not occurred, please 'reply all' to the original invoice email sent to CRREL to obtain a status update. It is important to always include CRREL-Contractor- Invoices@usace.army.milon invoice related emails.

If more than one invoice is required, the Contractor's final invoice shall be submitted within 45 days after the final period of performance date specified in the contract. The invoice must be clearly marked "final" and submitted as outlined above.

*** END OF NARRATIVE ***

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. (Deviation)

2026-02

52.204-13 System for Award Management- Maintenance. (Deviation)

2026-02

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

2026-02

52.212-4 Terms and Conditions-Commercial Products and Commercial Services.

(Deviation)

2026-02

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation)

2026-02

52.222-41 Service Contract Labor Standards.

(Deviation)

2026-02

52.222-50 Combating Trafficking in Persons.

(Deviation)

2026-02

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026. (Deviation)

2026-02

52.222-62 Paid Sick Leave Under Executive Order 13706. (Deviation)

2026-02

52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air

2026-02

Conditioners. (Deviation)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.232-33 Payment by Electronic Funds Transfer- System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation) 2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation)

2026-02

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. (DEVIATION 2024-O0013

REVISION 1)

2024-05 Deviation 2024- O0013

2024-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.225-7012 Preference for Certain Domestic Commodities.

2022-04

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.244-7000 Subcontracts for Commercial Products or Commercial Services.

2023-11

252.246-7003 Notification of Potential Safety Issues. 2023-01

252.247-7023 Transportation of Supplies by Sea. 2024-10

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.219-28 Postaward Small Business Program Rerepresentation. (Deviation)

Postaward Small Business Program Rerepresentation (Feb 2026) (Deviation)

(a) Definitions. As used in this clause-

Long-term contract means a contract of more than five years in duration, including options.

However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was a small business concern, a small disadvantaged business concern, or a joint venture that was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov /document/support--table-size-standards.

(d) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation(s) required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it [ ] is, [ ] is not a small business concern under ____NAICS Code assigned to ____contract number.

(2) [Complete only if the Contractor represented itself as a small business concern in paragraph (g)(1) of this clause.] The Contractor represents that it [ ] is, [ ] is not, a small disadvantaged business concern as defined in 13 CFR 124.1001.

(3) Women-owned small business (WOSB) joint venture eligible under the WOSB Program.

The Contractor represents that it [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [____The Contractor shall enter the name and unique entity identifier of each party to the joint venture: __.]

(4) Economically disadvantaged women-owned small business (EDWOSB) joint venture.

The Contractor represents that it [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [____The Contractor shall enter the name and unique entity identifier of each party to the joint venture: __ .]

(5) Service-disabled veteran-owned small business (SDVOSB) joint venture eligible under the SDVOSB Program. The Contractor represents that it [ ] is, [ ] is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR

128.402. [____The Contractor shall enter the name and unique entity identifier of each party to the joint venture: __.]

(6) HUBZone joint venture eligible under the HUBZone Program.[ Complete only if the offeror is a HUBZone small business concern. ] The offeror represents, as part of its offer, that It [ ] is, [ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [____The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .] Each HUBZone small business concern participating in the HUBZone joint venture must be certified as a HUBZone concern. [____Contractor to sign and date and insert authorized signer's name and title.]

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires.

2014-05

Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items.

2008-05

Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

. As used in this clause-(a) Definitions means a material or finished product that has served its intended use Postconsumer material and has been discarded for disposal or recovery, having completed its life as a consumer item. Postconsumer material is a part of the broader category of "recovered material."

"Recovered material" means waste materials and by-products recovered or diverted from solid waste, but the term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process.

The Contractor, on completion of this contract, shall-(b)

Estimate the percentage of the total recovered material content for EPA-designated item(1)

(s) delivered and/or used in contract performance, including, if applicable, the percentage of post-consumer material content; and

Submit this estimate to .(2) Contracting Officer Representative

DFARS Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

SEE INVOICING INSTRUCTIONS FOR INSTRUCTIONS ON HOW TO SUBMIT INVOICES

Addendum to Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation)

2026-02

52.222-3 Convict Labor. (Deviation) 2026-02

52.223-5 Pollution Prevention and Right-to-Know Information.

2024-05

52.223-10 Waste Reduction Program. (DEVIATION 2025-O0004)

2025-03 Deviation 2025- O0004

2025-03

52.223-23 Sustainable Products. (Deviation) 2026-02

52.240-91 Security Prohibitions and Exclusions.

(Deviation)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation)

DFARS Clauses Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. 1991-12

252.225-7048 Export-Controlled Items. 2013-06

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

2023-01

252.243-7001 Pricing of Contract Modifications. 1991-12

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.217-9 Option to Extend the Term of the Contract.

2000-03

Option to Extend the Term of the Contract (Mar 2000)

The Government may extend the term of this contract by written notice to the Contractor (a) within ; provided that the Government gives the Contractor five (5) days of contract expiration a preliminary written notice of its intent to extend at least days before the contract ten (10) expires. The preliminary notice does not commit the Government to an extension.

If the Government exercises this option, the extended contract shall be considered to (b) include this option clause.

The total duration of this contract, including the exercise of any options under this clause, (c) shall not exceed .sixty (60) months

List of Contract Documents, Exhibits, or Attachments

The attachments listed in this Section are incorporated by reference and made part of this contract with the same force and effect as if included in full text.

*** END OF NARRATIVE ***

Identifier Document Name

Document Description

Reference Identifier

Date Line Item

Page Numbers

Document Type

Provided Under Separate Cover

0001 Pricing Ma trix

Attachment 1 - Price Matrix

Feb

Attachment No

0002 Site Condi tions

Attachment 2 - Site Conditions

Feb

Attachment No

0003 Wage Deter mination

Attachment 3 - Wage Determination

Feb

Attachment No

Solicitation Provisions

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.204-7 System for Award Management- Registration. (Deviation)

2026-02

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

(Deviation)

DFARS Provisions Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

2016-10

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements.

2023-11

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

2023-03

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation.

2023-06

DFARS Provisions Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

2021-05

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer…