B08_Attch_1_-_FY25_ANTI_MONO_Landscape_Maintenance_with_Options_PWS_.pdf

United States Department of the Interior

NATIONAL PARK SERVICE

NATIONAL CAPITAL AREA

1100 Ohio Drive S.W.

Washington, D.C., 20242

NPS-National Capital Area – ANTI/ MONO FY25 Landscape Maintenance with Options Page 1 of 19

Antietam and Monocacy National Battlefields

FY25 Landscape Maintenance with Options 2/3/2025 Rev 1

Performance Work Statement

1.0 GENERAL

The National Park Service at Antietam and Monocacy National Battlefields seek a licensed landscaping contractor with a minimum of 10 years of industry experience, to perform landscape maintenance operations in strategically identified landscapes throughout the battlefield. Contracted services for this requirement will include, turf mowing, line trimming, edging, clean-up, leaf, and debris removal. Turf mowing, line trimming, edging, clean-up, leaf, and debris removal shall be conducted simultaneously in each independent area as prescribed by the Performance Work Statement (PWS). Landscape maintenance shall take place in cycles, which is the simultaneous completion of all tasks on each of the independent landscapes. Performance on this requirement will take place for (8) eight calendar months (April-November) post award during each calendar year exercised. Contract will consist of a Base Year with 4 option Years and Optional 6 month extension with independent option areas with each of the time performance periods. The estimated acreage for the base contract is ~52.49 Acres, which includes twenty-two independent landscapes estimated to range from 0.15 to 10.61 acres.

Add-on option pricing, subject to available funds, is sought for ten additional independent landscapes at Antietam Battlefield, that are estimated to range from .40 to 11 acres. The estimated sum of the ten independent landscapes is ~50.28 Acres. Additionally, add-on option pricing, subject to available funds, is sought for nine additional independent landscapes at Monocacy Battlefield, that are estimated to range from .12 to 7.48 acres. The estimated sum of the nine independent landscapes is ~30.15 Acres.

If options are selected, the landscapes associated with the options will be added to the cycle. The total acreage with base and all options is estimated at ~132.92 Acres on forty-one independent landscapes.

It is strongly recommended that the contractor’s visit and inspect the site to verify all estimated quantities provided by the Government and to observe the complexities of conducting landscape maintenance operations in areas with uneven terrain, unique geological features, high pedestrian density, monuments, trees, buildings, and structures. The Government estimates an average of three

(3) cuttings per month may be needed to fulfil this requirement, some months will require more and some less based on regrowth, rainfall, temperature, and other environmental factors.

NPS-National Capital Area – ANTI/MONO FY25 Landscape Maintenance with Options Page 2 of 19

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and inspiration of this and future generations.

Antietam National Battlefield 5831 Dunker Church Road Sharpsburg, MD 21782

Monocacy National Battlefield 4632 Araby Church Rd Frederick, MD 21704

2.0 PURPOSE

As defined by the park’s Foundation Document, “The purpose of Antietam National Battlefield is to preserve, protect, restore, and interpret for the benefit of the public the resources associated with the Battle of Antietam and its legacy”. One of the most notable resources is the historic battlefield landscape. As the battlefield has evolved for interpretive purposes, a portion of landscape maintenance required relates to infrastructure improvements made to allow visitor’s access to historical features, commemorative elements, and buildings. To facilitate access and maintain many of these areas, routine mowing and associated landscape maintenance has become the standard for resource protection and preservation.

3.0 TASKS

The contractor shall:

3.1 Provide all labor, supervision, materials, tools, supplies, transportation, license, certificates, permits, personal protection equipment, signs, and equipment incidental to and necessary to perform seasonal landscape maintenance at Antietam National Battlefield and/or Monocacy National Battlefield. Once all tasks are completed in a prescribed area, clean-up shall occur within one hour.

3.1.1 Mow Turf in Prescribed Areas

1) Turf shall not be cut lower than three (3) inches and shall not be permitted to get longer than six (6) inches in length measured from the ground.

2) The turf shall be maintained to a uniform and consistent appearance and height as prescribed; skips, scalps, patches of uncut turf, windrows, and damage to exposed root systems is not permitted.

3) The contractor is responsible for monitoring turf height and scheduling services to maintain the prescribed turf length.

4) In the event the Contracting Officer’s Representative (COR) notifies the contractor that turf exceeding six (6) inches in length is present in a prescribe area, the contractor shall begin turf mowing in that area within two (2) days from the time of notification.

5) Turf mowing shall only be performed under favorable weather and soil conditions.

6) The contractor is responsible for conducting a visual inspection and verifying any litter, fallen branches and debris that would interfere with mowing is picked up and removed before mowing. Any litter cut up by the contractor shall be picked up and removed by the contractor on the same day the turf is cut.

7) Areas in which excessive turf clippings accumulate shall be raked and or bagged and shall be removed and disposed of on the same day the turf is cut in accordance with local, state, and federal laws.

8) Once turf mowing is started in a prescribed area, the contractor shall be on the job site every day, in which weather conditions are favorable, until all turf mowing is

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, completed.

3.1.2 Line Trim Turf in Prescribed Areas ( not including Burnside Bridge Area)

1) Line trimming shall occur simultaneous when an area is mowed except for

Richardson Avenue which shall be trimmed bi-weekly.

2) Turf shall not be cut lower than three (3) inches and shall not be permitted to get longer than six (6) inches in length measured from the ground.

3) The turf shall be maintained to a uniform and consistent appearance and height as prescribed; skips, scalps, patches of uncut turf, windrows, and damage to exposed root systems is not permitted.

4) The contractor is responsible for monitoring turf height and scheduling services to maintain the prescribed turf length.

5) In the event the Contracting Officer’s Representative (COR) notifies the contractor that turf exceeding six (6) inches in length is present in a prescribe area, the contractor shall begin turf mowing in that area within two (2) days from the time of notification.

6) Line trimming shall only be performed under favorable weather and soil conditions.

7) The contractor is responsible for conducting a visual inspection and verifying any litter, fallen branches and debris that would interfere with line trimming is picked up and removed before line trimming. Any litter cut up by the contractor shall be picked up and removed by the contractor on the same day the turf is cut.

8) Areas in which excessive turf clippings accumulate shall be raked and or bagged and shall be removed and disposed of on the same day the turf is cut in accordance with local, state, and federal laws.

9) Once line trimming is started in a prescribed area, the contractor shall be on the job site every day, in which weather conditions are favorable, until all line trimming is completed.

3.1.3 Edge Turf in Prescribed Areas

1) Edging will occur simultaneous when an area is mowed, and where man-made impervious surfaces border turf.

2) Edging shall be performed when turf extends two (2) inches or more over the edge of an adjacent man-made impervious surface.

3) The contractor is responsible for monitoring turf height and scheduling services to maintain the prescribed turf length.

4) In the event the Contracting Officer’s Representative (COR) notifies the contractor that turf exceeding two (2) inches in length is overhanging a man-made impervious surface in a prescribe area, the contractor shall begin blade edging in that area within two (2) days from the time of notification.

5) Edging shall only be performed under favorable weather and soil conditions.

6) The contractor is responsible for conducting a visual inspection and verifying any litter, fallen branches and debris that would interfere with edging is picked up and removed before edging. Any litter cut up by the contractor shall be picked up and removed by the contractor on the same day the turf is cut.

7) Areas in which excessive turf clippings accumulates shall be raked and or bagged and shall be removed and disposed of on the same day the turf is cut in accordance

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, with local, state, and federal laws.

8) Once edging is started in a prescribed area, the contractor shall be on the job site every day, in which weather conditions are favorable, until all edging is completed.

3.1.4 Remove Leaf and Debris from Turf at Lee Headquarters

1) The contractor shall collect, remove, and dispose of properly in accordance with all local, state, and federal laws, all leaves, natural debris, and litter on the ground as part of landscape operations in this area in addition to routine landscape maintenance services set forth in this contract.

2) Contractor shall monitor this area after weather events and during the fall season for compliance with this requirement.

3) Leaves and debris shall not be allowed to accumulate to a degree that turf is not visible or that the turf or viewshed is negatively impacted.

4) The contractor shall ensure that a final leaf and debris collection is completed at this site once all leaves have fallen from the trees.

3.1.5 Line Trim at Burnside Bridge Area and Shull Swale Area

1) The contractor shall line trim the entire Burnside Bridge and Shull Swale prescribed areas once during the 4 month Base period and twice during the 8 month Option period, if that option is exercised.

2) Turf shall be cut to a uniform height or not less than 3 inches and not greater than 6 inches.

3) The contractor shall perform Line Trimming at Burnside Bridge and Shull Swale areas during the second week of June and the first week of September should the contract period cover those dates.

3.2 Base Landscapes (~52.49 Acres)

Prescribed Area Estimated Acreage

Visitor Center 10.61 Cunningham

Property 2.27

Educational Trail 0.29

Lee Headquarters 1.02

Mary Locker Farm 0.75

Miller Farm 3.35 Newcomer Farm

North 2.80

Newcomer Farm South 1.77

Otto & Sherrick 2.78

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, Properties

Piper Farm 1.65

Poffenberger Farm 2.91 Roulette Farm &

Lane 2.28

Shull House 1.81 Wyand, Pry, & Fulk

Properties 5.30

Harper’s Ferry Road 0.70

Hawkins 0.90

National Cemetery Lot 1.05

Philly Park Main Area 3.90

Rt. 65 North Sign 0.87

Rt. 65 15th MA Monument Area

1.42

Rt. 65 Piper Farm Area 2.46

Smith House 1.60

3.3 Antietam Add-on Option Landscapes (~50.28 Acres) Contractors shall price each individual option as a standalone. All options are subject to available funds, meaning all, some, or none may or may not be exercised.

Acreage

Bell Farm 3.30

Mumma Farm 2.99 Philly Park Reserve

Area 6.20

Rohrbach Campground 10.35

Richardson Ave.

Area 9.69

Burnside Bridge Area 2.0

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, Shull Swale Area 0.4

National Cemetery 11.00

K. Poffenberger 2.00 MD to NY

Monuments 2.35

3.4 Monocacy Add-on Option Landscapes (~30.15 Acres) Contractors shall price each individual option as a standalone. All options are subject to available funds, meaning all, some, or none may or may not be exercised.

Acreage

Best Farm 6.49

Gambrill Farm 7.48

Thomas Farm 6.20

Visitor Center 2.17 Worthington

Farm 5.04

Araby Church Wayside 0.43

New Jersey Monument 1.10

Pennsylvania Monument 1.12

Vermont Monument 0.12

4.0 SAFETY

4.1 All landscaping operations shall be conducted in accordance with all local, state, and national fire and safety codes, laws, rules, regulations, ICC, OSHA, NPS, MUTCD and ANSI safety requirements. All contractor employees shall wear OSHA, MUTCD and ANSI required personal protective equipment (PPE).

4.2 No one except the equipment operator shall be within ten (10) feet of operating landscape machinery/equipment. All mowing machinery/equipment shall conform to OSHA safety standards and shall always have all shields and safety devices in place and operable on the job.

4.3 All vehicles and equipment shall meet all OSHA, state and local safety requirements and must be properly licensed and operated by licensed individuals as required by law.

4.4 It is the responsibility of the contractor to ensure that all vehicles and equipment are maintained in an operable, effective, and safe condition. This requirement includes

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, equipment such as trucks, trailers, tractors, mowing decks, mower blades, riding and push mowers, line trimmers, blade edger’s, blowers, gas cans etc. that the contractor may use to perform landscape operations efficiently and properly. Any vehicles or equipment that are inadequate or in poor maintenance condition in the opinion of the COR shall be removed from the premises immediately.

4.5 Vehicle Warning Devices: All vehicles and mower/tractor style equipment shall be equipped with amber lens vehicle strobes or revolving lights. Mowing equipment shall be equipped with single filament amber caution lights on each side of the mowing unit.

Any equipment operating in traffic shall display fluorescent orange center-triangle slow mowing vehicle symbols. Vehicles shall be equipped with and use audible back up alarms on the premises.

4.6 All motorized ride on equipment used in performance of this contract shall be equipped with a roll bar attachment and positioned correctly in the upright position with the exception of stand-on mowers.

4.7 All landscaping machinery/equipment/tools shall only be used within the limits of the manufacture’s recommendations.

4.8 Warning Signs: The contractor shall post all warning signs to protect the public from areas in which landscaping operations is being conducted. All roadways and trails shall remain open to the public unless approved by the COR. The public ways shall not be encumbered, or any unusual traffic situations created by reason of operations under this contract without approval of the COR. The contractor shall provide, erect, and maintain all necessary signs, traffic cones, flaggers, and warning and danger signals.

4.9 All tools/machinery/equipment shall be safeguarded from the public.

Tools/machinery/equipment shall not be left unattended. All tools/equipment shall not be allowed to lie around except in the immediate work area. Any tools not in immediate use shall be staged or stowed in such manner so as not to create a hazard.

4.10 The contractor shall report emergency situations, such as accidents involving property and/or personal injury or other unforeseen circumstances and shall follow required emergency reporting procedures according their COR approved Safety Plan. In the event of an emergency the contractor shall dial 911 or 866-677-6677. All other instance the contractor shall dial park law enforcement at 866-677-6677 and notify the COR and CO with 24 hours of the incident.

5.0 GOVERNMENT PROVIDED INFORMATION AND SERVICES

5.1 For this requirement, the Government will provide the following:

• Quality Assurance

• Inspections and Government Acceptance

• Daily Report Template

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment,

• CM 16 Submittal Form

• Area Maps with estimated mowing boundaries and acreages

• QASP

6.0 ADDITIONAL CONTRACTOR REQUIREMENTS

6.1 The contractor SHALL furnish and/or provide:

6.1.1 A written designation of a supervisor(s) and an alternate supervisor(s) with the same qualifications as the proposed supervisor: The supervisor and/or alternate supervisor is required to be present on-site at all times during all operations to direct contract personnel and maintain operations. The on-site supervisor MUST:

6.1.1.1 Be fluent in the English language in order to effectively communicate with the contractor’s employees and/or subcontractors as well as the COR and other Government personnel.

6.1.1.2 Be available for phone calls during all working hours, and have the authority to stop all work or unsatisfactory performance as directed by the COR.

6.1.1.3 Possess 5 years verifiable experience and technical competence in landscape maintenance operations and safety practices as well as 2 years supervisory experience, submitted as a resume.

6.1.1.4 Be responsible for controlling the quality of work and inspecting all completed work to ensure that correct performance requirements are met.

6.2 Sufficient manpower and equipment capable of completing an entire landscape maintenance cycle within five working days.

6.3 A trained and experienced workforce that shall be knowledgeable and familiar with the technical aspects and hazards of roadside mowing and the equipment used.

6.4 Staff recognizable as employees of the contractor. Distinctive clothing shall be worn that is uniform in appearance and include long pants, shirts, hats, and seasonal outerwear, which that bears the name and logo of the company and the name of the employee.

6.5 Provide a list of the vehicles, trailers, and mowing equipment anticipated for use shall be submitted with proposal. Detailed list including the make and model, year manufacturer, tag # (if applicable), and date of last inspection shall be submitted 14 days post award per the QASP. The name or logo of the Contractor must be clearly displayed on all vehicles used on the job.

6.6 Daily Work Log

6.6.1 The contractor shall maintain a daily work log by filling out completely, and as

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, applicable, the Daily Work Log Form provided to them by the Government. The daily work log shall be submitted to the COR via email after each cycle and or any time requested by the COR, CS, or CO.

6.6.2 The contractor shall also note in the daily work log the presence of any damaged turf or conditions that may affect the visual quality or the contractor ability to perform work. The contractor shall note and report to the COR and CO any maintenance issues or problems that arise, which are not within the scope of work.

6.7 Provide Submittals and implement them after recommended by COR and approved by the CO. A CM 16 Submittal Form shall be used as a cover sheet for every submittal and will be provided by the Government to the contractor at award. Multiple submittals may be listed on a single CM 16 submittal form. The Required submittals include but may not be limited to:

Document Description Due 1 Prime Contractor Resume/ Proof of Experience With Quote Package 2 Operations Plan With Quote Package 3 Proposed Equipment List With Quote Package 4 Safety Plan 7 Days After Award 5 Quality Control Plan 7 Days After Award 6 Spill Prevention, Containment, & Clean-up Plan 7 Days After Award 7 Superintendent & Alt. Superintendent Designation With Quote Package 8 Superintendent & Alt. Superintendent Resumes With Quote Package 9 Daily Work Logs After each Cycle 10 Certificate of Insurance 7 Days After Award

6.8 Contractor Employee Conduct

6.8.1 Professionalism: The Contractor’s employees shall, always, while on the job site, whether on or off duty, conduct themselves in a professional, orderly, and safe manner. Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site.

Any employee engaging in such conduct shall immediately and permanent be removal from the job site.

• All contract employees shall display professionalism in all interactions with one another, the public and Government employees. The Contracting Officer may require the Contractor to remove any employee working under this requirement for reasons of misconduct and security, or if found to be (or suspected to be) under the influence of alcohol, drugs, or other incapacitating agent(s).

• A contractor’s employee shall be subject to removal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the service as specified.

• All areas used by the Contractor within park boundaries shall be kept neat and organized. All equipment must be properly maintained and secured at the end of each day. The contractor shall not leave any tools, parts and/or supplies unattended in at any time while performing services

• Contractor employees shall not loiter in any working or patron area. Upon completion of their assigned work, employees shall promptly depart from the public areas.

• Photographs, social media posts, online content, or any form of communication is strictly prohibited regarding all aspects of this requirement unless authorized in writing by the COR.

6.9 The Contractor shall be responsible for:

• Compliance with all federal, state, local, environmental laws, regulations, and policies regarding hazardous materials specifically any chemicals the contractor uses in the performance of work on this contract such as gasoline, hydraulic fluid, bromine, and diesel fuel.

• Ensuring no pesticides or herbicides are utilized in landscape maintenance operations under this contract.

• Any refuse generated daily by the contractor must be secured and disposed of properly outside of park boundaries in accordance with federal, state, and local laws.

• Transit of their entire operational footprint daily, the government will not provide any space for overnight or extended storage of vehicles or equipment associated with this contract.

• Confining work, the storage of materials and equipment, the parking of vehicles, and all other operations in connection with this contract to the specified hours and work areas approved by the COR. The contractor shall not permit heavy equipment or vehicles off hard surface roads without the expressed permission of the COR. All damage resulting from such operations shall be repaired to its original condition or to the satisfaction of the COR at no additional cost to the Government.

• For all damages and liability for any loss or damage to Government property caused by their operations and shall assume full responsibility for any and all damages or claims for damage resulting from injury to persons, property or equipment, which might result from any service performed under this contract.

• Ensuring that proper safety and health precautions are in place to protect the work, the workers, the public, and the property of others at all times in performance of this contract.

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment,

• For the repair or replacement of all damaged Government property caused by their, operations.

• In instances where the contractor finds pre-existing conditions or damage to park resources that may reflect upon the quality of the work or cause undue liability, the contractor shall not start work until the contractor and COR have agreed on the responsibility for these pre-existing conditions.

• All losses and/or damages shall be reported to the COR, within two (2) hours of any loss and/or damage being determined and before leaving the area loss occurred.

Contractor shall provide written documentation of the loss and/or damage to the CO and COR within 24 hours of occurrence. The documentation must include at least:

o Time and Date of occurrence o Type of Loss or Damage o Name (s) and Contact Numbers of People involved o Impact to park operation and/or assets effected by incident o Any details leading up to and after the incident

• For all identified losses and/or damages o The contractor shall take any immediate actions necessary to prevent further damage.

o Contractor is responsible for all costs associated with repairs for damages and/or losses to persons or property that occur as a result of the contractor’s negligence throughout service performance. All repairs shall be coordinated with COR and shall be executed at no additional cost to the government to the satisfaction of the COR.

7.0 PERIOD OF PERFORMANCE

The period of performance is:

8 Calendar Months April-November per Exercised Calendar Year

2025- Base Year

2026 - Option Year 1

2027 – Option Year 2

2028 – Option Year 3

2029 – Option Year 4

2030 – 6 Month Extension

8.0 HOURS OF OPERATION

Landscape Maintenance services shall be conducted between the hours of 6:30 am –4:00 pm

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, ET, Monday – Friday, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings and prescribed areas that have special scheduling requirements per 8.1. The contractor will not be reimbursed when the government facility is closed for the above reasons unless emergency services are requested. Access to some areas may be limited at times due to scheduled or unscheduled events. Some activities may require the Contractor to skip over an area and return within the mowing cycle to complete any areas skipped due to events. On rare occasions the COR will require the Contractor to mow a specific area prior to an event in the Park.

No Work shall take place on the following Federal Holidays:

New Year’s Day – January 1st

Martin Luther King Junior’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth June 19 Independence Day – July 4th Labor Day – First Monday in September Columbus Day – Second Monday in October Veteran’s Day – November 11th

Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25th

Additional No Workdays –Antietam Battle Anniversary September 17th Monocacy Battle Anniversary July 9th

8.1 The following areas have special scheduling requirements:

ANTI and MONO Visitor Centers, Gambrill Farm – These areas must be completed Monday thru Thursday 6:30 to 9:00 am.

ANTI Mumma Farm – Contractor shall coordinate with designated COR to receive prior approval to perform operations during regular hours of operation. The House serves as an outdoor classroom for school groups and special events.

ANTI Richardson Ave. – Contractor shall perform operations in this prescribed area from 6:30 am to 9 am, any day, Tuesday through Thursday. The associated roads must be closed during landscape maintenance operations. The contractor shall coordinate with the COR as the government will handle the road closure in this area during operations.

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment,

9.0 ADDITIONAL APPLICABLE REGULATIONS AND POLICIES

9.1 Publications that apply include:

• Antietam National Battlefield’s Superintendent’s Compendium

• MUTCD

• OSHA

• Code of Federal Regulations (CFR)

• ANSI

• Federal, State and Local Environmental Laws, Regulations, and Policies

10.0 DEFINITIONS

Annual Operations Plan: A document that identifies each step the contractor proposes to take to fulfill the landscape requirement based on the PWS.

Annual Safety Plan: A written document that takes into consideration the risk assessment of the requirement and develops reasonable concepts, behaviors, and disciplines to mitigate the assessed risk.

Edging: Using commercial grade traditional line trimming equipment similar to a Stihl FS 131, to cut turf away from the edge of man-made impervious surfaces within the landscape.

Clean up: To sweep and/or blow paved surfaces, structures, plaques, and monuments within 1 hour following turf mowing, line trimming and edging operations. The collection and proper disposal of off park property at the end of each day’s work any debris such as excessive turf trimmings, weeds, leaves, and sweepings.

Contracting Officer (CO): The person executing this contract on behalf of the Government, including any duly appointed successor and authorized representatives of the Contracting Officer acting within the limits of his/her authority.

Contracting Officer's Representative (COR): The on-site contract administrator for the Contracting Officer. The duties and responsibilities of the Contracting Officer’s Representatives are defined below in this Section or in a letter of designation issued by the Contracting Officer.

Contractor: The individual, partnership, joint venture, or corporation undertaking the execution of work under the terms of the contract and acting directly or through their agent, employees, or subcontractors.

CS: Contract Specialist; primary liaison and contact between the contractor, COR, and CO.

Cycle(s): Completing simultaneous turf mowing, line trimming, blade edging, clean-up on all applicable landscapes and when applicable, leaf and debris removal at Lee Headquarters within five (5) working days.

https://www.nps.gov/anti/learn/management/lawsandpolicies.htm https://www.roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=835 https://www.osha.gov/ https://www.ecfr.gov/cgi-bin/ECFR?page=browse https://ansi.org/ https://www.epa.gov/laws-regulations https://mde.maryland.gov/programs/Regulations/Pages/index.aspx

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, Daily Work Log: A Government Form that the contractor shall use to record required information with regard to the requirement on a daily basis. This form is delivered electronically to the COR following each cycle.

Excessive Turf Clippings: Turf discharged by landscape maintenance equipment greater than 2” in depth at any given spot and/or that creates a visual windrow or mound.

Favorable Weather and Soil Conditions: Conditions where soil is dry enough that landscape maintenance operations do not cause ruts, spin marks, tracks, windrows, or any other degradation to turf. Frost shall not be considered a favorable weather condition.

Landscape Maintenance: Seasonal turf mowing, line trimming, edging, clean-up, leaf, and debris removal.

Landscape Maintenance Cycle: See Cycle(s)

Line Trim / Line Trimming: Using commercial grade traditional line trimming equipment similar to a Stihl FS 131 to cut turf where conventional mowing equipment cannot operate such as but not limited to steep grades, fence rows, walkways, driveways, monuments, plaques, buildings, walls, trees, shrubs, signs, guardrails, retaining walls, utilities and other obstructions or structures within the landscape.

Man-made Impervious Surface- Any concrete, asphalt, exposed aggregate, brick, or stone paving surface used to facilitate travel of pedestrian, vehicles or equipment that borders turf in prescribed areas.

Prescribed Area: The boundaries in which services will take place. They are specifically identified properties illustrated on the attached map(s) and outlined in section 5.3 and 5.4.

PWS: Performance Work Statement

QC: Quality Control: Actions taken by a contractor to carry out a written Quality Control Plan to ensure the performance of contracted services meet the PWS requirements

Quality Control Plan: A written document created by the contractor outlining the specific actions the contractor will take to ensure the performance of contracted services meet the requirements contained within the PWS.

QASP: Quality Assurance Surveillance Plan: A written Government document specifying the surveillance method used for surveilling contractor performance and consequences of noncompliance.

Quality Assurance: Actions taken by the Government to assure contracted services meet PWS requirements.

Safety Plan: See Annual Safety Plan

Scalps: Any area where a piece of equipment cuts the turf lower than the 3” requirement.

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, Skips: Areas in turf that were missed by landscape maintenance equipment during operations.

Turf: vegetation growing in prescribed mowing areas including grass, weeds, and seed heads.

Windrows: Visible mound of clipping from the discharge of landscape maintenance equipment.

11.0 PERSONAL SERVICE

The Government has determined that use of an Agreement to satisfy this requirement is in the best interest of the government, economic and other factors considered, and this Contract is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal Services Contract”.

To counter the circumstances that infer personal services and to preserve the non-personal nature of the Agreement, the contractor shall adhere to the following guidelines in the performance of the Contract:

• Contractor provides for direct supervision of all contract employees assigned to the task.

• Refrain from discussing the issues such as skill levels and hours, salaries, cost and funding data, or administrative and personnel matters affecting contractor employees with the client.

• Ensure close communication/coordination with the CO and COR/POC, reporting problems to the COR/POC and CO as they occur.

• Do not permit Government officials to interview potential contractor employees, discuss individual performance, approve leave or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the contractor in doing Government job.

• Do not assign contractor personnel to work under direct Government supervision.

• Maintain a professional distance from Government employees.

• Provide contractor employees with badges, if appropriate, identifying them as contractors.

• Ensure proper communications with the Government (technical discussion and government surveillance is okay, but the Government cannot tell the contractor how to do the job).

• The Government has the right to reject the finished product or result and this does not constitute personal services.

12.0 THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR

CONTRACT ADMINISTRATION

A. Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO, is authorized to amend, modify, or deviate from the contract.

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, B. Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award to assist the CO in the day-to-day on-site administration of the contract requirements. The responsibilities of the COR include, but are not limited to;

(1) Determining the compliance and adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

(2) Requesting removal of unsuitable contractor employees;

(3) Ensuring adequacy of schedule and Quality Control Plan, including changes;

(4) Ordering re-performance of unacceptable work or performance by other mean, etc.

C. Point-of-Contact (POC): The POC will be used if an official COR cannot be designated at the time of award. The POC will not be designated in writing and will assist the CO/COR in the day-to-day on-site administration of the contract requirements.

13.0 DESIGNATION OF CONTRACTING OFFICERS REPRESENTATIVE (COR)

A. The Contracting Officer may designate a certified FAC-COR as the Contracting Officer's Representative (COR) at time of award. The COR will receive a designated COR Appointment Letter.

B. The COR is responsible for administering the performance of work under this contract.

In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by a proper contractual documents executed by the Contracting Officer prior to completion of the contract.

C. The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual assignments which were issued by the Contracting Officer’s Representative provided they do not affect the delivery schedule or performance period stated in the contract.)

D. On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the Contracting Officer’s Representative requests effort outside the scope of the contract, the Contractor should so advise the Contracting Officer’s Representative. If the Contracting Officer’s Representative persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, E. The COR's major duties and responsibilities are contained in the Forest Service Handbook of Contract Administration. The COR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

1. Approve Change Orders and Modifications

2. Take action to terminate the contract for default or Government convenience.

3. Make contract adjustments under the Differing Site Conditions clause.

4. Grant extensions of contract time.

5. Approve assignment of claims.

6. Make final decisions under the Disputes clause.

7. Make final acceptance under the contract.

8. Make final decisions under the Suspension of Work clause.

9. Make equitable adjustments.

10. Authorize change in amount of Payment Retention.

11. Approve subcontractors.

12. Approve payments with deductions or final payment.

13. Approve use and possession prior to completion.

14. Enforce the warranty provisions.

15. Issue any direction that would result in a possible change to contract requirements.

14.0 POINT OF CONTACT (POC)

The POC will be used if an official COR cannot be designated at the time of award.

The POC will not be designated in writing and will assist the CO in the day-to-day on-site administration of the contract requirements.

• The POC is responsible for administering the performance of work under this contract.

In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by a proper contractual documents executed by the CO prior to completion of the contract.

• The CO should be informed as soon as possible of any actions or inactions by the

Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual assignments which were issued by the CO/PA provided they do not affect the delivery schedule or performance period stated in the contract.)

• On all matters that pertain to the contract terms the Contractor must communicate with the CO. Whenever, in the opinion of the Contractor, the POC requests effort outside the scope of the contract, the Contractor should so advise the CO. If the POC persists and there still exists a disagreement as to proper contractual coverage, the CO should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment,

• The POC has limited authority under this contract and responsibilities may include, but are not limited to:

1. Determining the compliance and adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

2. Requesting removal of unsuitable contractor employees;

3. Ensuring adequacy of schedule and Quality Control Plan, including changes;

4. Ordering re-performance of unacceptable work or performance by other means, etc.

5. Approval of invoices and submitted reports

6. Requesting any of the work contained within contract

15.0 INVOICING SUBMITTAL PROCEDURES

A. The contractor shall attach a copy of invoices for which they are applying for payment in the Department of Treasury’s Invoice Processing Platform (IPP www.ipp.gov).

Failure by the contractor to properly submit an application for payment in IPP releases the Government form any obligation to pay for services claimed; the pay application will be promptly rejected. Incomplete work or work that is indicated as being below standard may result in nonpayment, performance, and/or reperformance to the satisfactory of the COR.

B. The Contractor may submit request for payment as work progresses on this contract under the following conditions:

1. Request for payment shall not be more frequent than 30 days.

2. The first request for payment shall not be submitted sooner than 30 days after initial operations start.

3. Payment request will not be considered for months in which no work is performed.

Monitoring turf growth during a billable month is considered work performed as long as the CO agrees that the requirements of the contract are met.

4. The maximum number of payments for a contract period is eight (8).

5. The total of all payments shall not exceed the contract total for this fixed price contract.

The "Submit Invoice to" address for Department of the Interior orders is the Department of Treasury's Invoice Processing Platform (IPP). All invoices are to be submitted online via IPP. This is a mandatory requirement initiated by the U.S. Department of Treasury and one can find more information at this website https://www.ipp.gov/index.htm.

Contractors must register at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account in order to submit an invoice on this project. Benefits of registering with IPP include the ability to create invoices directly from a contract award and submit them electronically, as well as:

email notification when invoice(s) are paid online payment history email notification when you are awarded a new contract

The email notification of payment is sent when a payment is distributed to your bank account and will include all pertinent payment information. For all questions related to IPP registration and issues http://www.ipp.gov/ https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm

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Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, with submitting invoices, please contact IPP Customer Support at 1 (866) 973-3131.

Actual award of this Contract is contingent upon the National Park Service receiving routine, continuing appropriations from Congress for these services. In the event of a delay in appropriations, or a Continuing Resolution, resulting in a subsequent delay in the allotment of funds from the Office of Management and Budget, the award may be delayed, or the solicitation modified accordingly.

16.0 ATTACHMENTS

Documents 1 FY25-30 Landscape Maps Base 2 FY 25-30 Landscape Maps – MONO options SAF 3 FY 25-30 Landscape Maps – ANTI options SAF 4 MONO WD 2015-4269 Rev 28 5 ANTO WD 2015-4293 Rev 29 6 QASP ANTI MONO Landscape Maintenance 7 ANTI MONO Landscape Maintenance Daily Report Template

11.0 PERSONAL SERVICE