B08 Attachment One Combo_SPRO Physical Access Control_Security_Fire Alarm Systems.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and the SF-1449 is attached.

The solicitation number for this procurement is 140A0321Q0010 and is issued as a Request for Quote (RFQ). The Bureau of Indian Affairs (BIA), Southern Plain Regional Office intends to award a firm-fixed price contract in response to this Request for Quote (RFQ).

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05 dated March 10, 2021.

This solicitation is an Indian Small Business Economic Enterprise (ISBEE) set-aside. Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected. As part of your quote, you must complete and return the Indian Economic Enterprise Representation form (DIAR Clause 1452.280-4 (see attached)). The associated North American Industry Classification System code (NAICS) is 561621 and the size standard is $22.0 Mil. The Government intends to award a firm-fixed price contract.

The Bureau of Indian Affairs (BIA), Southern Plains Regional Office, is soliciting offers for a Physical Access Control System (PACS), Security System and Fire Alarm System for the Southern Plains Regional Office located at 100 Riverside Drive, Anadarko, OK 73005. These systems shall be priced separately.

Price Schedule:

CLIN 0001:

Physical Access Control System and installation/training - Price: $________________________

Security System and installation/training - Price: $________________________

Fire Alarm System and installation/training - Price: $________________________

Please provide a separate price schedule for each system.

A site visit is scheduled for Tuesday, March 23, 2021 at 9:00 am (CDT) at Southern Plains Regional Office, 100 Riverside Drive, Anadarko, OK 73005. A mask is required to enter the building.

All technical and administrative questions shall be emailed to Margie.Tahdooahnippah@bia.gov by 5:00 pm (CDT) on Friday, March 29, 2021.

Description: See attachment two

Period of Performance: April 26, 2021 to July 31, 2021. This includes delivery of equipment, installation, setup, configuration and training of systems.

Work is to be performed during a regular eight (8) hour work day, commencing no earlier than 7:30 a.m. and ending no later than 4:30 p.m. The Contractor must adhere to the Federal schedule for holidays, time off due to inclement weather conditions, building closures, etc.

The following federal holidays are observed by the Bureau of Indian Affairs:

New Year’s Day – January 1, 2021 Martin Luther King Jr. Day – January 18, 2021 Presidents’ Day – February 15, 2021 Memorial Day – May 31, 2021 Independence Day – July 4, 2021 Labor Day – September 6, 2021 Columbus Day - October 11, 2021 Veterans Day – November 11, 2021 Thanksgiving Day – November 25, 2021 Christmas Day – December 25, 2020

Delivery/Acceptance Location: Bureau of Indian Affairs, Southern Plains Regional Office, 100 Riverside Drive, Anadarko, OK 73005.

PROVISION FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS, applies to this acquisition.

FAR 52.212-2 – EVALUATION – COMMERCIAL ITEMS

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The award will be made using the best value approach. The following factors shall be used to evaluate offers:

(i) Factor 1: Technical Capability

(1.) The offeror shall submit their technical approach and demonstrated experience/evidence of ability to successfully perform the installation of the PACS and security system solutions. Submit a list of all qualified key personnel and information, such as resumes and the current certification for the System Engineer ICAM PACS. The Government will verify that the Engineer is listed on IDManagement.gov.

(2.) Technical capability of the solution offered to meet the Government requirement shall be evaluated based on an evaluation of the Technical Capability Factor.

(3.) Offeror shall meet all the requirements in RFQ and submit documentation to verify.

(ii) Factor 2: Past Performance

1. Past performance shall provide adequate information describing the offeror’s previous experience in providing PACS, security and fire alarm systems to the Federal Government. The offeror shall also list at least three contracts performed in the past three years from issue date of this RFQ that are of the same magnitude and complexity of this project. In addition, the Government may solicit past performance on contracts not listed by the offeror. If an offeror does not have any past performance information to submit as the entity under which the offer is being submitted, then the offeror should submit past performance data identified above under which the offeror’s key personnel have worked. The offeror’s quote will be evaluated to determine the extent to which its past performance demonstrates the likelihood of successful performance. The evaluation will consider both the relevance and quality of past projects. The Government may choose to evaluate publicly available reports. The Government may use present and/or past performance data obtained from a variety of sources. The information gathered for past performance may also be used in the responsibility determination.

(iii) Factor 3: Price

1. Price will be evaluated in order to determine if it is reasonable, in accordance with FAR Parts 13.106-3 and 15.402(a)(2). Offers shall provide detailed pricing for each system to demonstrate their reasonableness.

Technical capability and past performance, when combined, are more important when compared to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.212-3 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

FAR 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEM

All terms and conditions identified under this FAR Clause are applicable to this Request for Quotation.

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS and FAR 52.212-5 -- CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (DEVIATION), applies to this acquisition. The clauses cited within this clause as indicated below are applicable: 52.203-6, 52.203-19, 52.204-10, 52.204-23, 52.204-25, 52.209-6, 52.209-10, 52.219-8, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-41, 52.222-42, 52.222-50, 52.222-55, 52.222-62, 52.223-15, 52.223-16, 52.223-18, 52.225-5, 52.225-13, 52.232-33, 52.233-3, 52.233-4, 52.239-1 and 52.242-5.

FAR Clauses incorporated by reference: 52.203-17, 52.204-7, 52.204-13, 52.204-16, 52.204-18, 52.204-24, 52.204-26, 52.217-8, 52.223-6, 52.226-1, 52.228-5, 52.229-3, 52.232-1, 52.232-17, 52.232-18, 52.232-25, 52.232-39, 52.232-40, 52.233-1, 52.233-2, 52.237-1, 52.237-2, 52.242-15, 52.242-17, 52.243-1 and Alt. II, 52.246-4, 52.246-17, 52.246-20, 52.247-34, 52.249-4, 52.249-8, 52.252-1, 52.252-2, 52.252-5 and 52.252-6.

DIAR 1452.201-70 Authorities and delegations.

As prescribed in section 1401.670-1, insert the following clause:

Authorities and Delegations (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause).

1452.226-70 Indian Preference (APR 1984) 1452.226-71 Indian Preference Program (APR 1984) 1452.228-70 Liability Insurance (JUL 1996) 1452.233-2 Service of Protest Department of the Interior (JUL 1996) (Deviation) 1452.280-1 Notice of Indian small business economic enterprise set-aside. (JUL 2013) 1452.280-3 Subcontracting limitations. (JUL 2013)

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

· A copy of the contractor’s official company invoice

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

OMB MEMORANDUM M-11-32 Accelerating Payments to Small Businesses for Goods and Services This policy requires agencies to accelerate payment to small business prime contractors to the full extent permitted by law with the goal of making payment within 15 days of receipt of a proper invoice. In return, prime contractors are expected to accelerate payment to small business subcontractors when they receive accelerated payments from the Government.

A site visit is scheduled for Tuesday, March 23, 2021 at 9:00 am (CDT). All questions shall be submitted via email to Margie M. Tahdooahnippah at margie.tahdooahnippah@bia.gov. Please reference solicitation number 140A0321Q0010 in the subject line of the email. All questions shall be submitted by 5:00 pm (CDT) on Friday, 29 March 2021. Quotes are due on Monday, 12 April 2021 at 12:00 pm (CDT) and may be sent by email. Quotes shall be good for 60 calendar days after close of RFQ.

QUOTE SUBMISSION INFORMATION: Quote submissions must include the items below and in the following order:

1. Summary of technical approach/capability in accordance with 52.212-2(a)(i)(1)

2. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include DUNS number) and any solicitation amendments

3. Detailed pricing schedule for each system

4. List of key personnel and include resumes/certifications

5. List of APL components proposed to be used in the PACS and components proposed to be used in the Security and Fire Alarm System solutions

6. Warranty information,

7. Past performance contact information for a minimum of three references for which work was conducted which was similar in scope, magnitude and complexity to the requirements described in this solicitation:

i. Company Name

ii. Company Address

iii. Company Point of Contact Name

iv. Contact Phone Number and E-mail Address

v. Description of Services/Price (include contract number)

vi. Period of Performance

vii. If applicable, explanation of any problems or delays encountered

8. Completed Indian Owned Economic Enterprise Representation (attached)

9. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and Covered Telecommunications Equipment or Services-Representation (attached)

For information regarding this solicitation, please contact Margie M. Tahdooahnippah, Contract Specialist, at margie.tahdooahnippah@bia.gov or (580) 695-8367.

Offerors should check the www.Beta.sam.gov website often for any solicitation amendments.

This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award.