B09 Attachment_Questions and Answers for 140A0321Q0010_0001.docx

Questions and Answers for 140A0321Q0010

1. There are existing smoke detection in several places that is not required by code but seem to be locations of higher value items. Would you like us to replace those with new smoke detection on the new system.

Yes, replace existing smoke detection with new smoke detection on the new system.

2. There are smoke detectors in the IT room that are tied into the existing pre action system that is no longer active. Would you like these smokes to be replaced and tied into building fire alarm?

Yes, replace smoke detection and tie into new system.

3. The scope requires conduit does this conduit need to be painted red?

Yes, page 3 SOW Fire Alarm SPRO states: " Conduit, connectors, j-boxes installed above walls and drop tile ceilings shall be red in color."

4. In the area with asbestos is surface mount wire mold ok?

Yes, surface mounting wire mold metal raceway is acceptable in the E Section of the building so long as can be installed and adequately secured in place without disturbing asbestos. Color match to wall color as close as possible "Disturbance of Asbestos and Asbestos Contain Materials (ACM) shall only be performed by trained and accredited abatement contractor that is currently licensed by State of Oklahoma. Disturbance of ACM without following proper safety regulations and procedures identified by OSHA 29 CFR 1910.1000, 29 CFR 19126.1101, and Oklahoma Asbestos Control Act 40 O.S. § 450, Abatement of Friable Asbestos Materials Rules OAC 380:50. Accidental and willful disregard of this requirement will result in contractor being responsible for any and all cost for emergency cleanup operations by an accredited licensed abatement contractor. Air monitoring and clearance samples are required for all ACM disturbing activities."

5. For the Security it states that provider must have a local office within 50 miles of this facility would you accept 60 miles?

Yes, 60 miles is acceptable.

6. It states contractor is responsible for false alarms due to bugs, rodents and wind etc., what is the reason for this? Is this an issue normally and for what length of time is contractor responsible?

The reason is due to the existing security system is continuously having false alarms for several years now. This has occurred multiple times after hours and on weekends due to door contacts at entry points located at West, South and East entrances. Wind and improper alignment of contacts contributing to false alarms. At this time, there is no known issues of bugs or rodents causing the false alarms. Potential issues that are discovered during the installation and removal of existing systems that may contribute to false alarms shall be addressed with COR.

Length of time is 90 days from acceptance of system installation.

7. It was stated in the prebid meeting that a formal Fire Alarm submittal to BIA Office Head Quarters would be required, and they will be the AHJ. It was also stated that although the Fire Alarm System is non-code required, it shall meet current code requirements.

a. There is not a requirement for the Fire Alarm Plans to be designed, reviewed, and approved by a minimum NICET IV Fire Detection Engineering Technician prior to submission to the AHJ. Please confirm if a NICET IV will be added as a requirement to ensure code compliance.

Per NFPA 72

10.5 Personal Qualifications.

10.5.1 System Designer.

10.5.1.1: Fire alarm system and emergency communications system plans, and specifications shall be developed in accordance with this Code by persons who are experienced in the design, application, installation, and testing of the systems.

10.5.1.2: state or local licensure regulations shall be followed to determine qualified personnel.

8. The CCTV, Access Control, and Security systems are required to be designed and installed on a dedicated private network for Electronic Security Systems to include category cabling, network switches, and uninterruptable power supplies.

a. There is not a requirement for the Communications and Network Systems to be designed, reviewed, and approved by a Registered Communications Distribution Designer prior to submission to the Contracting Officer. Please confirm if an RCDD will be added as a requirement to ensure standards compliance, and allow a detailed review by the ISO (Information Security Officer) prior to deployment and installation. A RCDD shall be included as a requirement to ensure standard compliance and allow a detailed review by the ISO prior to deployment and installation.

9. The CCTV, Access Control, and Security systems are required to be designed and installed to provided added functionality and improve Physical Protection of the occupants and premise.

a. There is not a requirement for the Physical Security Systems to be designed, reviewed, and approved by a Registered Physical Security Professional prior to submission to the Contracting Officer. Please confirm if a Registered PSP (Physical Security Professional) will be added as a requirement to ensure equipment validation, threat assessments, standards compliance, and allow a detailed review prior to deployment and installation. A registered PSP (Physical Security Professional) shall be added as a requirement to ensure equipment validation, threat assessments, standards compliance, and allow a detailed review prior to deployment and installation.

10. During the site walk, Suppression systems were identified in the records retention room that were not monitored. These will require monitoring, please confirm system capabilities to monitor.

a. Are the existing suppression systems capable of providing a signal for proper monitoring? Three of the units are capable and 5 are not.

11. During the site walk, Door Hold Opens connected to the fire alarm system were identified that need to but shut daily for security concerns.

a. Should functionality through relays and programming of the Access Control or IDS System be provided to automatically trip and release the hold opens to close the doors each day on a schedule. Yes, include so the 2 fire doors will automatically close at the end of each workday 6:00 pm and remain closed on the weekends.

12. Please provide a map of the area specifically containing the asbestos identified during the site walk. (Attached).

13. Include eight (8) additional PACS control readers inside of the building. Five (5) for the Land Titles and Records Office, two (2) for the IT office and one (1) at the Office of Human Capital Management.

14. Contractors shall provide dual technology readers and add enrollment reader to the PACS.

15. The backup battery run time for the PACS shall be twelve (12) hours.

16. Provide monthly/yearly maintenance pricing for the PACS, security system and fire alarm systems.