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National Capital Parks-East (NACE)

REPLACE FLAGPOLE AT FORT WASHINGTON

PMIS 352675

3/26/2026

Statement of Work

1.0 GENERAL

1.1 Fort Washington is a brick and stone fortification built between 1814 and 1824 to defend the Potomac approach to Washington DC. The fort was used by the Army in military conflicts from the War of 1812 through World War II. Today, the fort is a centerpiece of Fort Washington Park, a 300-acre park which is home to popular picnic areas, hiking trails, and fishing areas. The fort is prominently visible from the Potomac River and from across the river in Virginia. Part of that iconic view for centuries has been an American flag atop a towering flagpole. In 2021, the flagpole collapsed. NPS is looking to rebuild the flagpole to historic standards to restore the iconic skyline of Fort Washington.

2.0 PURPOSE AND BACKGROUND

2.1 The National Park Service requires all labor, supervision, materials, tools, supplies, transportation, personal protection equipment, and support equipment incidental to and necessary to replace the reproduction flagpole at Fort Washington. This will include constructing a new replica timber flagpole, including all associated mechanisms and lines, and engineering and constructing a new concrete foundation and sleeve.

3.0 TASKS

Note: All quantities are provided as information only. Contractors shall be responsible for verifying all measurements and acquiring all quantities of material to complete this requirement. The contractor shall bid accordingly for actual work described.

3.1 The contractor is responsible for the following to include, but not limited to:

3.1.1 Mobilization and Demobilization:

3.1.1.1 Confine staging and parking for vehicles, equipment, and materials to paved areas and parking areas as approved by the Contracting Officer Representative (COR) and designated park representative(s). Do not stage or use heavy machinery in vegetated areas, including turf, without prior approval from COR.

3.1.1.2 Contractor must provide for methods to appropriately secure equipment

National Capital Parks-East Page 2 of 21 and materials. Equipment and materials may be staged on an “as needed” basis; coordinate with the COR and designated park representative(s).

3.1.1.3 Furnish all products, materials and tools for proper demolition, installation and replacement to include, but not limited to the tasks as described in this SOW.

3.1.1.4 Perform traffic management and safety along section(s) of designated roadway and parking areas (as needed).

3.1.1.4.1 All traffic control measures shall be temporary and shall consider every effort to prevent or minimize effects of lane closure of roadway. No lane or roadway closures are anticipated to be a part of this work. If any mobilization or demobilization requires lane or roadway closures, submit plans to CO/COR and relevant authorities having jurisdiction for review. Submit any plans for parking area closure(s) for review and approval of CO/COR.

3.1.1.5 Contractor to use ground protection to prevent damage to all paved and non-paved surfaces, for all vehicles, equipment and materials laydown.

Cost and repair of damages will be the sole responsibility of the Contractor and will conform to the satisfaction of the CO/COR and designated park representative.

3.2 Engineer Flagpole and Foundation

3.2.1 The Contractor shall provide professional engineering services to design the flagpole, foundation, sleeve, and anchoring system. Engineering shall be performed by a licensed Professional Engineer (PE).

3.2.2 See Attachment 4 – FOWA FLAGPOLE DRAWINGS for reference drawings and Section 10 for vicinity plan, schematic plan, and reference photographs.

Reference drawings are indicative of standard details from the period; final dimensions are to be scaled according to engineered needs and provided historical dimensions.

3.2.3 Engineering shall design for historical dimensions:

3.2.3.1 Pole height: 95 feet

3.2.3.2 Pole diameter at ground: 2’-0”

3.2.3.3 Garrison Flag: 36 ft × 20 ft

3.2.3.4 Storm Flag: 20 ft × 10 ft

3.2.3.5 Halyards: 1-1/2” dia

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3.2.4 Engineering shall account for timber pole weight, wind loads acting on pole and flags, soil conditions, frost depth, long-term durability and stability.

3.2.5 Engineering shall be compliant with 2024 International Building Code (IBC).

3.2.6 Design calculations shall be submitted to the COR for review prior to construction.

3.3 Demolition

3.3.1 Demolish existing concrete foundation and sleeve. Remove and dispose of remnants of downed reproduction flagpole and any remaining hardware.

3.3.1.1 Demolition is not to exceed the depth of the existing concrete foundation and sleeve. If additional excavation is required, coordinate with COR for archeological monitoring to be provided by NPS.

3.3.1.2 Dispose of all items following IAW local guidelines for waste stream/recycling.

3.4 Construct Reproduction Flagpole

3.4.1 Fabricate and provide a historically appropriate reproduction flagpole modeled after the 1848 stepped timber flagstaff design historically used at the site.

3.4.1.1 Contractor to submit shop drawings to CO/COR for approval prior to beginning work.

3.4.1.2 Flagpole shall be fabricated from West Coast Douglas Fir, ANSI 05.1- 2022, free of excessive knots, splits, checks, or defects that could compromise structural performance or longevity. Wood components shall: be kiln dried; be pressure treated or otherwise protected for exterior exposure; be sealed prior to finish painting; meet structural grading requirements suitable for tall timber pole applications.

3.4.1.2.1 Wood preservative to be CCA – Type C.

3.4.1.3 The flagpole shall be fabricated as a stepped/tapered pole, consisting of multiple tapered segments or a shaped timber designed to replicate historic stepped geometry. Fabrication shall include: precision shaping to achieve historically accurate stepped transitions; structural reinforcement as required by engineering; proper joinery or lamination techniques if constructed from multiple sections; integrated provisions for halyard hardware and flag attachments.

3.4.1.3.1 Flagpole shall consist of main mast, spar mast, and cross trees.

Wagner, Sarah E We discovered documentation that shows that the flagpole location does not actually have a historic foundation below. Yay!

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3.4.1.3.2 All fabrication shall be completed by a team experienced in tall timber pole fabrication.

3.4.1.4 The flagpole shall be painted white consistent with historic appearance.

All surfaces shall receive full coverage including stepped transitions.

Submit manufacturer's specifications, material safety data sheets and application instructions, for each new material proposed for use.

Submittals must indicate that primer and finish coats are compatible.

Finish system shall include:

3.4.1.4.1 Knot Sealer

3.4.1.4.1.1 Solvent-based white pigmented shellac knot sealer formulated for exterior use.

3.4.1.4.2 High-quality exterior primer coat

3.4.1.4.2.1 Long oil alkyd for exterior use. 66% volume solids.

3.4.1.4.2.2 Option to use solid stain primer: High performance, white alkyd-based exterior primer designed to seal wood and block tannin stains and enables a uniform finish for the solid stains. 61% volume solids.

3.4.1.4.3 Two coats of durable exterior paint suitable for marine or high-exposure conditions

3.4.1.4.3.1 Alkyd modified acrylic latex premium house paint, 42% volume solids.

3.4.1.4.3.2 Option to use solid stain finish: Solid Color 100% Acrylic Stain for exterior use. 27% volume solids.

3.4.1.4.3.3 Prepare 3 color samples, minimum 6 inch square on pine, demonstrating proposed color and gloss characteristics for each new finish material. Each sample shall include both primer and finish coats as proposed.

3.4.1.5 Provide all necessary hardware for flag operation, including:

3.4.1.5.1 Galvanized or stainless steel halyard system

3.4.1.5.2 Pulley assembly at pole head

3.4.1.5.3 Cleat(s) mounted at appropriate height

3.4.1.5.4 Internal or external halyard system as approved by the COR

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3.4.1.5.5 Heavy-duty halyard rope suitable for large flags.

3.4.1.5.6 Guy wire, 5/8” min, Class A galvanized ASTM A363.

3.4.1.5.7 Any and all other accessories or pieces required for operation.

3.4.1.6 All hardware shall be corrosion-resistant and designed for long-term outdoor exposure.

3.5 Construct Concrete Foundation and Sleeve

3.5.1 Contractor to construct new concrete foundation and sleeve.

3.5.1.1 Contractor to submit shop drawings to CO/COR for approval prior to beginning work.

3.5.1.2 Foundation to include steel sleeve or socket for pole base, drainage provisions to prevent water accumulation, protection against rot at timber interface, reinforcement as required.

3.5.1.3 Concrete strength to be no less than 4,000 PSI, engineered to load requirements and site restraints. Engineered reinforcement to be min. #5 rebar.

3.5.1.4 Excavation required for new foundation shall be approved by COR prior to work. Contractor to avoid disturbance of historic features.

3.6 Install Flagpole

3.6.1 Prior to installation, the Contractor shall submit a detailed Flagpole Installation Plan for review and approval. Installation shall not proceed until the plan is approved. The plan shall include:

3.6.1.1 Equipment to be used for erection (crane, rigging, etc.)

3.6.1.2 Access routes through the historic fort

3.6.1.3 Ground protection measures

3.6.1.4 Rigging methods

3.6.1.5 Safety procedures

3.6.1.6 Pole lifting strategy/Lift Plan

3.6.1.7 Contingency procedures, as required

3.6.2 The Contractor shall protect all historic structures, earthworks, turf, and circulation routes during delivery and erection. Protection measures may

Wagner, Sarah E Same as above - no historic foundation to deal with! Yay!

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3.6.3 Pole shall be installed plumb within acceptable construction tolerances: Base plumb within ¼” in any direction; acceptable tip drift of 1” per 10’.

3.6.4 Once installed, the pole shall be secured within the sleeve using engineered methods such as: wedges, grout, or mechanical anchoring systems. Final installation shall ensure structural stability and proper load transfer.

3.6.5 Following erection, the Contractor shall install all flag hardware including:

halyard system, pulley assembly, cleats, and flag attachment hardware.

3.6.6 System shall be fully functional and tested, including raising and lowering halyard, hardware operation, and flag attachment points.

3.7 Lightning Protection

3.7.1 Contractor to install lightning protection system on the flagpole.

3.7.2 Submit shop drawings to COR for review prior to install. Drawings to include layout of the lightning protection system, along with details of the components to be used in the installation. Layout shall be prepared by a certified lightning protection system installer. Include calculations required by NFPA 780 for bonding of grounded and isolated metal bodies.

3.7.3 Installation Above Grade

3.7.3.1 Install lightning protection components and systems according to NFPA 780 including Annex F.

3.7.3.2 Branch conductors shall be connected to the down conductor at the flagpole.

3.7.3.3 No bend of a conductor shall form an included angle of less than 90° or have a radius of bend less than 8-inches other than at the ground rod.

3.7.3.4 Cable Connections: Use crimped or bolted connections for all conductor splices and connections between conductors and other components. Use exothermic-welded connections in underground portions of the system.

3.7.3.5 Conductors shall be taut.

3.7.3.6 Conductor fasteners shall be installed to the flagpole at intervals no greater than 36-inches.

3.7.3.7 Bimetallic or other appropriate connectors shall be used to connect metals that form an electrolytic couple, such as when bonding galvanized

National Capital Parks-East Page 7 of 21 steel cables or guys to the lightning protection system.

3.7.3.8 Connectors shall be used to form end-to-end, side-by-side, or “Y” splices in conductors.

3.7.3.9 Provide protection for conductors that could be subject to mechanical damage after installation.

3.7.4 Installation Below Grade

3.7.4.1 Ground conductors shall extend away from the base of the flagpole at a minimum depth of 10-inches.

3.7.4.2 Ground rod connections shall be made with ground-rod clamp connectors approved by UL 467 standards.

3.7.4.3 Grounding electrodes shall not be installed within 2 feet of a structure’s foundation or other known underground installation.

3.7.4.4 Grounding electrode shall extend into the earth to a minimum depth of 9 feet.

3.7.4.5 A minimum 8 feet of total ground rod length shall be installed. A minimum of 16 feet of total ground rod length shall be installed in sandy or gravelly soils where ground rods are used.

3.7.4.6 The entire grounding system shall be in close contact with the earth.

3.7.4.7 Any trenching and digging operations required to install below grade systems may require archeological monitoring, provided by NPS.

Coordinate trenching and digging locations and days of work with COR so that NPS archeological monitor can be present as determined necessary.

3.7.5 Do not combine materials that can form an electrolytic couple that will accelerate corrosion in the presence of moisture unless moisture is permanently excluded from junction of such materials.

3.7.6 Use conductors with protective coatings where conditions cause deterioration or corrosion of conductors.

3.7.7 Install to be done by certified lightning protection installer familiar with the practice and hazards of lightning protection systems and the equipment used in such operations.

3.8 Restore Site

3.8.1 Upon completion of installation, the Contractor shall:

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3.8.1.1 Remove all construction debris.

3.8.1.2 Restore disturbed landscape areas. Reseed with native seed mix as approved by CO/COR, to match surrounding grasses.

3.8.1.3 Remove temporary protections.

3.8.1.4 Restore site to pre-construction conditions.

3.9 Contractor’s Product Requirements

3.9.1 The Contractor shall not procure any materials or products without approval.

3.9.2 Contractor may recommend suitable substitutions; however, substitutions must meet both the intent and compliance standards as described in this document.

3.9.3 Contractor will be at risk for all costs associated for procurement and the use of any product(s) or materials without prior written approval from the CO.

3.9.4 Contractor to verify all materials necessary to complete these tasks and shall provide a submittal to the CO and COR indicating the exact products they will be using; the park has discretion to approve/disapprove alternatives based upon reasonable expectations for these tasks.

3.9.5 Contractor shall ensure all materials and products are certified and meet industry standards/code compliance for use in ABAAS-related projects as described within this SOW.

3.9.6 All materials and products used for completion of these tasks shall be new unless otherwise noted.

3.9.7 Contractor shall dispose of excess materials; remove and dispose of IAW local guidelines. DO NOT dispose of on NPS property.

3.10 General Contractual Requirements

3.10.1 Thoroughly examine each site, and report in writing to the COR any conditions that may adversely affect task completion as described, prior to starting work.

3.10.2 Protect all paved and non-paved surface, as well as all surrounding areas. These sites have native landscapes and wildlife habitats and are considered protected areas.

3.10.3 Place waste in containers/bins and remove loose trash daily from site. Dumpster may be sited in location approved by COR; schedule service as required to not let dumpster overflow. These areas are considered part of the NPS and must be maintained accordingly.

3.10.4 Park restroom facilities are available for public and contractor use during

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4.0 SAFETY

4.1 See Section C – Specifications/Drawing - C.7 Safety

5.0 SCOPE OF WORK PROVIDED INFORMATION AND SERVICES

5.1 For this requirement, the National Park Service will provide the following:

5.1.1 Locator maps of the areas identified in Section 3.0 (See attachments, Section 10)

5.1.2 Schematic drawings of tasks identified in Section 3.0, detailing the proposed project elements. (See attachments, Section 10)

5.1.3 Photographs. (See attachments, Section 10)

5.2 The Contractor is responsible for all other equipment and materials to complete the tasks outlined in this document.

6.0 ADDITIONAL CONTRACTOR REQUIREMENTS

6.1 Employee Staffing - The contractor SHALL furnish and/or provide:

6.1.1 A written designation of a supervisor(s) and an alternate supervisor(s) with the same qualifications as the proposed supervisor: The supervisor and/or alternate supervisor is required to be present on-site at all times during all operations to direct contract personnel and maintain operations. The on-site supervisor

MUST:

6.1.1.1 Be fluent in the English language in order to effectively communicate with the contractor’s employees and/or subcontractors as well as the CO/COR and other designated park personnel.

6.1.1.2 Be available for phone calls during all working hours, and have the authority to stop all work or unsatisfactory performance as directed by the CO/COR.

6.1.1.3 Possess 5-years verifiable experience and technical competence in timber pole construction safety practices as well as 2-years supervisory experience, submitted as a resume.

6.1.1.4 Be responsible for controlling the quality of work and inspecting all completed work to ensure that correct performance requirements are met.

6.1.2 Sufficient manpower and equipment to complete the project within the period of performance. Quote accordingly.

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6.1.3 A trained and experienced workforce that shall be knowledgeable and familiar with the technical aspects and hazards of proposed operations to perform the work. The contractor will need to submit resumes and qualifications/ certifications (licensed equipment operators, certified electricians, etc.) of employees as deemed necessary by the CO/COR.

6.1.4 Staff recognizable as employees of the contractor. Distinctive clothing shall be worn that is uniform in appearance and include long pants, shirts, hats, and seasonal outerwear, which that bears the name and logo of the company and the name of the employee.

6.2 Daily Work Log:

6.2.1 The contractor shall maintain a daily work log by filling out completely, and as applicable, the Daily Work Log Form provided to them by the Government. The daily work log shall be submitted to the COR and courtesy copy to the CS/CO via email after week of work and or any time requested by the CO and COR.

6.2.2 The contractor shall also note in the daily work log the presence of any damage or conditions that may affect the visual quality or the contractor ability to perform work. The contractor shall note and report to the COR any maintenance issues or problems that arise, which are within the statement of work.

6.3 Provide Submittals and implement them after approved by the COR. A CM 16 Submittal Form shall be used as a cover sheet for every submittal and will be provided by the Government to the contractor at award. Multiple submittals may be listed on a single CM 16 submittal form. The Required submittals include but may not be limited to:

Document Description Due

1 Written Designation of Superintendent and At Superintendent 10 Days After Award

2 Designated Superintendent & Alt. Superintendent Resumes 10 Days After Award

3 Payment Bond and Performance Bond @ 100% 10 Days After Award

4 Certificate of Insurance 10 Days After Award

5 SF 1413 for all Subcontractors 10 Days After Award

6 Quality Control Plan 14 Days After Award

7 Waste Management/Hazardous Material Plan 14 Days After Award

8 Site Specific Safety Plan – See Section C.15 14 Days After Award https://www.dol.gov/agencies/whd/forms

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9 Site Specific Lifting Plan 30 Days Prior to Install

10 Construction Work Schedule in Gantt Chart Format 21 Days After Award

11 Schedule of Values 21 Days After Award

12 Engineering Drawings and Calculations Prior to Fabrication

13 Product Data Prior to Application & Ongoing

14 Hazardous Material Disposal Manifests (if applicable) Prior to Final Invoice

15 Daily Work Logs Weekly

16 Certified Payroll on WH-347 Weekly

17 Release of Claims DI-137 With Final Invoice

18 1-Year Warranty Letter With Final Invoice

6.4 All materials will be installed to manufacturer specifications.

6.5 All work will follow applicable codes and regulations. (See Section 9.0)

6.6 All materials and labor must carry a one-year warranty from the date of final inspection and acceptance. Date shall be approved by the CO.

6.7 Hazardous waste (if applicable) must be re-claimed/captured for recycling by the contractor. Manifests shall be submitted prior to final invoice and is one of the documents referred to as Construction Documents.

6.8 Submit a construction schedule no later than 21-days after award, and continually update it as the project progresses. Include a revised Construction Work Schedule in all pencil copies and attached to all payment applications. Invoices shall be rejected if this document is not attached.

6.9 Comprehensive and complete Construction Documents:

6.9.1 Operations and Maintenance Requirements

6.9.2 Record of recycling and disposal/hazardous waste manifests.

6.9.3 Warranty Information

6.10 Contractor Employee Conduct:

https://www.dol.gov/agencies/whd/forms

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6.10.1 The Contractor’s employees shall, always, while on the job site, whether on or off duty, conduct themselves in a professional, orderly, and safe manner.

6.10.2 Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site. Any employee engaging in such conduct shall immediately and permanent be removal from the job site.

6.10.3 All contract employees shall display professionalism in all interactions with one another, the public and Government employees. The Contracting Officer may require the Contractor to remove any employee working under this requirement for reasons of misconduct and security, or if found to be (or suspected to be) under the influence of alcohol, drugs, or other incapacitating agent(s).

6.10.4 A Contractor’s employee shall be subject to removal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the service as specified.

6.11 All areas used by the Contractor within park boundaries shall be kept neat and organized. All equipment must be properly maintained and secured at the end of each day. The contractor shall not leave any tools, parts and/or supplies unattended in at any time while performing services.

6.12 Contractor employees shall not loiter in any working or patron area. Upon completion of their assigned work, employees shall promptly depart from the public areas.

6.13 Photographs, social media posts, online content, or any form of communication is strictly prohibited regarding all aspects of this requirement unless authorized in writing by the COR.

6.14 Any refuse generated daily by the contractor must be secured and disposed of properly outside of park boundaries in accordance with federal, state, and local laws.

6.15 Confining work, the storage of materials and equipment, the parking of vehicles, and all other operations in connection with this contract to the specified hours and work areas approved by the COR.

6.16 For all damages and liability for any loss or damage to Government property caused by their operations: The Contractor shall assume full responsibility for any and all damages or claims for damage resulting from injury to persons, property, or equipment, which might result from any work performed under this contract.

6.16.1 All damage resulting from such operations shall be repaired to its original condition to the satisfaction of the CO/COR at no additional cost to the Government.

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6.16.2 The Contractor shall take all immediate actions necessary to prevent further damage.

6.16.3 All losses and/or damages shall be reported to the COR, within two (2) hours of any loss and/or damage being determined and before leaving the area loss occurred. Contractor shall provide written documentation of the loss and/or damage to the CO and COR within 24 hours of occurrence. The documentation must include at least:

6.16.3.1 Time and Date of occurrence

6.16.3.2 Type of Loss or Damage

6.16.3.3 Name (s) and Contact Numbers of People involved

6.16.3.4 Impact to park operation and/or assets effected by incident

6.16.3.5 Any details leading up to and after the incident

6.16.4 The Contractor is responsible for all costs associated with reported damages and/or losses to persons or property that occur as a result of the Contractor’s negligence.

6.17 Ensuring that proper safety and health precautions are in place to protect the work, the workers, the public, and the property of others at all times, in performance of this contract.

6.18 In instances where the Contractor finds pre-existing conditions or damage to park resources that may reflect upon the quality of the work or cause undue liability, the Contractor shall not start work until the Contractor and CO/COR have agreed on the responsibility for these pre-existing conditions.

7.0 ADDITIONAL APPLICABLE REGULATIONS AND POLICIES

7.1 The ICC’s family of codes and their appendices are hereby adopted as the nationally recognized building codes for the NPS. Additionally, the National Electrical Code (NEC, NFPA 70, published by the National Fire Protection Association) is adopted as the nationally recognized code for electrical work.

7.2 Contractor will perform all work in accordance with the ICC’s family of codes, as well as the most recent edition of all local, state, and federal guidelines and regulations applicable to the performance of this task (FHWA, MDDOT, MUTCD, etc.).

Amendment of certain ICC codes or the NEC specific to the NPS may be necessary to ensure park service compliance regarding historical or environmental assets; it will be the contractor’s responsibility to verify any additional requirements with the Contracting Officer, COR, or designated park representative.

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7.3 NPS Regional Directors are hereby designated as the Building Code Official (BCO) for their respective regions. BCOs will be the individuals responsible for enforcing the ICC’s family of codes (excluding the IFC). Regional directors may delegate this authority, in writing, to other qualified individuals within their region. For this contract, the COR will be the designated BCO representative.

7.3.1 The COR will be responsible for resolving conflicts between codes or standards and issuing formal waivers or variances from the IBC and NEC as necessary.

7.3.2 Substantial completion and acceptance will only be approved by the CO, upon recommendation of the COR.

7.3.3 Final invoicing and closeout with the NPC Contracting Officer will not be authorized without the COR’s recommendation.

7.3.4 Additional publications that apply include, but are not limited to:

7.3.4.1 MUTCD

7.3.4.2 MDDOT

7.3.4.3 OSHA

7.3.4.4 Code of Federal Regulations (CFR)

7.3.4.5 ANSI

7.3.4.6 Federal, State and Local Environmental Laws, Regulations, and Policies

8.0 PERSONAL SERVICE

8.1 The Government has determined that use of an Agreement to satisfy this requirement is in the best interest of the government, economic and other factors considered, and this Contract is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal Services Contract”.

8.2 To counter the circumstances that infer personal services and to preserve the non-personal nature of the Agreement, the contractor shall adhere to the following guidelines in the performance of the Contract:

8.2.1 Contractor provides for direct supervision of all contract employees assigned to the task.

8.2.2 Refrain from discussing the issues such as skill levels and hours, salaries, cost and funding data, or administrative and personnel matters affecting contractor employees with the client.

8.2.3 Ensure close communication/coordination with the CO/COR/Designated Park POC, reporting problems as they occur.

https://www.roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=835 https://www.osha.gov/ https://www.ecfr.gov/cgi-bin/ECFR?page=browse https://ansi.org/ https://www.epa.gov/laws-regulations https://mde.maryland.gov/programs/Regulations/Pages/index.aspx

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8.2.4 Do not permit Government officials to interview potential contractor employees, discuss individual performance, approve leave or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the contractor in doing Government job.

8.2.5 Do not assign contractor personnel to work under direct Government supervision.

8.2.6 Maintain a professional distance from Government employees.

8.2.7 Provide contractor employees with badges, if appropriate, identifying them as contractors.

8.2.8 Ensure proper communications with the Government (technical discussion and government surveillance is okay, but the Government cannot tell the contractor how to do the job).

8.2.9 The Government has the right to reject the finished product or result, and this action does not constitute personal services.

9.0 PROJECT CLOSEOUT

9.1 Clean-up:

9.1.1 Remove all tools, equipment, excess materials, construction debris, and trash from the project site.

9.1.2 Legally dispose of trash, debris, and all excess and unusable materials at authorized facilities off Government property.

9.1.3 Restore or refinish any surfaces damaged during performance of the contract work.

9.1.4 Leave project site clean and ready for use at the time of final inspection.

9.2 Final Inspection and Acceptance of Work:

9.2.1 Upon site restoration and cleanup has been completed, the Contractor shall contact the COR to arrange the final inspection.

9.2.2 The final inspection shall be conducted by the COR within five (5) working days after receipt of the Contractor’s request.

9.2.3 The Contractor will be notified of any deficiencies found during the final inspection.

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9.2.4 After all deficiencies have been corrected and all required closeout submittals have been forwarded to the COR, the CO will issue a letter of final acceptance and request the release of claims.

9.3 Closeout Submittals:

9.3.1 Provide closeout submittals, such as final invoices, warranties, etc., required by the CO.

9.3.2 Provide the following Operations and Maintenance documentation:

9.3.2.1 One hardcopy binder to include the following:

9.3.2.1.1 Table of Contents

9.3.2.1.2 Cut sheets of all installed materials and equipment

9.3.2.1.3 As-built drawings

9.3.2.2 One USB thumb drive with PDF copies of all documentation and project photos.

9.3.3 Provide one draft electronic copy of all documentation for approval by the COR prior to printing final version.

10.0 ATTACHMENTS

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10.1 Vicinity Map

10.1.1 Site Locator Map - NTS

10.2 Schematic Plans

10.2.1 Flag Location Plan

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10.2.2

10.3 Photographs – Replica Flagpole

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Replica Flagpole Prior to Removal

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Current Conditions of Replica Flagpole

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***END OF DOCUMENT***