B08_Attachment_2_-_Technical_Specifications.pdf

San Francisco Maritime National Historical Park Eppleton Hall Drydock Availability – June 2024

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Technical Specifications for the Maintenance and Drydocking of The Steam Paddle Tug EPPLETON HALL Fiscal Year 2024

PMIS NO. 255876, 215099, 215044, 165428

PEPC NO. 120139

NATIONAL PARK SERVICE

June, 2024

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Table of Contents

PART 1 - GENERAL INFORMATION AND REQUIREMENTS

SECTION 1 VESSEL PARTICULARS…………………………………………...………..…..4

SECTION 2 GENERAL REQUIREMENTS. ………………………………………..……..…..5

SECTION 3 PROJECT PERFORMANCE CRITERIA……………………...………………..25

PART 2 - BASE BID ITEMS

SECTION 1 PROFILE, TRANSPORTATION, HAUL OUT AND TEMPORARY SERVICES.27

CLIN 1.01 TRANSPORTATION AND DELIVERY

CLIN 1.02 HAUL OUT AND BLOCKING

CLIN 1.03 TEMPORARY SERVICES

SECTION 2 HULL CLEANING, INSPECTION AND VALVE SERVICE…………………….32

CLIN 2.01 CLEANING AND INSPECTION

CLIN 2.02 SERVCE SEA VALVES AND OVERBOARD DISCHARGES

CLIN 2.03 REPLACE SACRIFICIAL ANODES

CLIN 2.04 ULTRASONIC MEASUREMENTS OF HULL PLATING THICKNESS

SECTION 3 SURFACE PREPARATION, REPAIRS, AND COATINGS ...………………..…39

CLIN 3.01 PREPRATIONS AND PAINTING OF THE UNDERWATER HULL

CLIN 3.02 PREPARATION AND PAINTING OF THE ABOVEWATER HULL

CLIN 3.03 STACK REPAIRS

CLIN 3.04 PREPARATION AND PAINTING OF THE MAIN DECK, HOUSE, AND

STACK

CLIN 3.05 MAST REMOVAL, REPAIR, PAINTING AND REINSTALLATION

CLIN 3.06 BRIDGE DECK WOOD DECKING REPLACEMENT

PART 3 – OPTIONAL BID ITEMS

SECTION 4 STEEL REPAIRS……………………………………………………………..…49

CLIN 4.01 PLATE REPAIRS

CLIN 4.02 CLAD WELDS, GROUPS OF 25

CLIN 4.03 STRUCTURAL STEEL SHAPES REPAIR

SECTION 5 RIVET REPAIRS……………….……………………………………………..…57

CLIN 5.01 BOBBING

CLIN 5.02 FRENCHING

CLIN 5.03 RING WELDING

CLIN 5.04 REPLACMENT

CLIN 5.05 PLATE SEAM CAULKING

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SECTION 6 PREPARATION AND COATINGS…………………………………………...…58

CLIN 6.01 PREPARATIONS AND COATING THE UNDERWATER BODY

CLIN 6.02 PREPARATIONS AND COATING THE ABOVE WATERLINE HULL

SURFACES

CLIN 6.03 EPOXY VOID FILLINIG

CLIN 6.04 STEAM CLEAN BILGES

CLIN 6.05 ANCHOR, CHAIN AND LOCKER

SECTION 7 CARPENTRY REPAIRS………………………………………….…………..…65

CLIN 7.01 DECK CAULKING

CLIN 7.02 WOOD DECKING REPLACEMENT

ATTACHMENTS

ATTACHMENT 3 – Eppleton Hall Docking Plan, ATTACHMENT 4 – International Inspection, Inc. UT Report, 2013

ATTACHMENT 5 - Eppleton Hall NPS Drawings

ATTACHMENT 6 – Appendix A, Material Process Specifications

ATTACHMENT 7 – USCG Navigation and Inspection Circular 7-01 Procedures for Hull

Inspection and Repair on Vessels built of Riveted Construction dated 9 October 2001.

ATTACHMENT 8 - USCG Marine Safety and Security Information Bulletin (MSIB) 13-

01, Dead Ship Tow Guidelines

ATTACHMENT 9 - ABS Rules for Classification and Construction of Steel Vessels

(1862-1969) Section 25

ATTACHMENT 10 - West Coast Lumber Inspection Bureau Grading Rules

ATTACHMENT 11 – American Wood Protection Association Standards for Sodium

Borate Preservatives, P5.

ATTACHMENT 12 - Steel Structures Painting Council Standard (SSPC), latest edition.

LINKS

Secretary of The Interior’s Standards For Historic Vessel Preservation https://www.nps.gov/maritime/ref/HistoricVesselPreservation.pdf https://www.nps.gov/maritime/ref/HistoricVesselPreservation.pdf

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Historic American Building Survey/Historic American Engineering Record https://www.loc.gov/pictures/collection/hh/item/ca1508/ https://www.loc.gov/pictures/collection/hh/item/ca1508/%0c

Steam Paddle Tug EPPLETON HALL FY2024 –June, 2024

PART 1 - GENERAL INFORMATION

SECTION 1 VESSEL PARTICULARS

The Eppleton Hall is an historic riveted steel side wheel paddle tug constructed in 1914 in South Shields, England. The vessel underwent a substantial restoration in 1994 in which elements of the inner and outer hull plate were renewed, prepared and coated, the boilers were removed, pressure tested and reinstalled, (though they failed the pressure test), numerous metal and wood repairs were made and several auxiliary and temporary fuel tanks were removed.

The Eppleton Hall is currently in an incomplete condition, lacking various deck structures, operational appurtenances, and bulwarks. The vessel is presently on viewing display, not open to the public, at anchor at the San Francisco Maritime National Historical Park located at Hyde Street Pier on the San Francisco waterfront. The Eppleton Hall is scheduled to be relocated from the Hyde Street Pier berth to the Mare Island Naval Shipyard (MINSY) in the near term and the scope of this contract shall assume receipt and deliver of the vessel at MINSY. The vessel is managed and maintained by the National Park Service, Department of the Interior.

HULL CHARACTERISTICS

Built 1914 - South Shields, England

Length Overall ............................100 feet 6 inches Molded Beam ...............................21 feet 1 inch Maximum Beam ...........................33 feet 3 inches Molded Depth ...............................10 feet 10 inches Gross Tonnage ...........................166 tons Hull Construction .........................Riveted steel Engines……………………………2 Steam, jet condensing side lever (grasshopper) Boilers……………………………..2 Originally coal fired, 35 psi

The transverse frame spacing is approximately 18 inches in the machinery space and 21 inches elsewhere. However, bidders should be aware that the frame spacing maya vary in accuracy from port to starboard.

SUMMARY OF WORK

Work specified in the base bid section includes routine ship husbandry that cannot be performed while the vessel is in the water or at her berth. Work will include; thorough vessel inspection, routine hull preparation and coatings as well as regular cyclic maintenance to the ship’s systems and components. The hull, bulwarks, stack, paddle wheels, and all appurtenances will be cleaned, repaired, prepared, and coatings applied. Through hull valves and associated components will be serviced to maintain safe operation, cathodic protection components shall be renewed, and the vessel shall be thoroughly inspected in all spaces and areas not visible prior to haul out. The affected areas are considered to be in good condition.

Work specified in the optional bid section provides for anticipated necessary and desired repairs, but the extant of which cannot be completely known prior to hauling the ship. Some of the option items are known but funding is not assured. Option items include; complete and thorough ultrasonic thickness gauging of the vessel for the purposes of informing NPS contracted surveyors and engineers, and identify necessary steel repairs, the repair or renewal of steel identified during the UT gauging, provide the option for additional spaces to be prepared and painted or for alternate coatings to be applied to the vessel, and for carpentry repairs to be made to the mast, decking and caulking.

SECTION 2 GENERAL REQUIREMENTS

This section invokes requirements applicable to this Historic Vessel repair project, both for performance in dry dock (while the vessel is out of water) or dockside (floating alongside a pier).

The items discussed in the Requirements are an amplification of, or are in addition to, the specific contract line items of the specification. These Requirements are part of the contract and, as such, compliance is a contractual requirement. The Contractor is responsible for understanding and complying with all requirements established in the specifications.

A. The Contractor shall furnish the management and all labor, materials, equipment, blocking, staging and tools necessary to accomplish all the stated tasks. The Contractor shall also provide any necessary temporary support for structures or equipment that may be affected by the requirements of this specification and shall pursue all notes of caution or conformance with environmental and safety laws or regulations unless stipulated otherwise.

B. UNIQUENESS OF WORK: The subject ship is owned by the United States of America, Department of Interior, National Park Service, hereinafter called NPS, and operated by the San Francisco Maritime National Historical Park (SAFR) hereinafter referred as the “Park”.

1. The ship (and all associated components) is eligible for nomination to the National

Register of Historic Places and as such shall be treated as though it were a National Historic Landmark, with utmost consideration and respect.

2. All work shall be performed in a sensitive manner to reduce the impact on the ship.

3. The ship is subject to historical compliance within Federal and State codes, including, but not limited to 16 U.S.C. 470 and 36 CFR Part 800. No work may be undertaken until all historical compliance administered by NPS and the Park has been completed.

4. All work shall conform to the requirements set forth in The Secretary of the Interior’s

Standards for Historic Vessel Preservation Projects.

2.1 DEFINITION OF CONTRACT LINE ITEMS

The intent of this section is to delineate each contract line item, limits or cut-off points where one item ends and another begins. If no item exists for a portion of the work, include the costs in a related line item. SAFR/NPS will provide a “Contract Price Schedule” to support a detailed breakdown of proposed costs. Where specific materials, fabrication or manufacturing are specified, no substitutions shall be accepted. Proposed deviation from specified materials, fabrication or manufacturing must satisfy the Performance Criteria identified in section 3.0 and receive prior approval by the COR.

BASE CONTRACT LINE ITEMS

Dry-Docking, Maintenance, Repair and Painting of the Eppleton Hall Hull and Body

Part 1 Profile, Transportation, Haul Out and Temporary Services

Clin 1.01 Transportation and Delivery Clin 1.02 Haul Out and Blocking Clin 1.03 Temporary Services

Part 2 Hull Cleaning, Inspection and Valve Service

Clin 2.01 Cleaning and Inspection Clin 2.02 Service Sea Valves and Overboard Discharges Clin 2.03 Replace Sacrificial Anodes

Part 3 Preparations and Painting

Clin 3.01 Preprations and Painting of The Underwater Hull Clin 3.02 Preparation and Painting of The Abovewater Hull Clin 3.03 Preparation and Painting of The Main Deck, House, And Stack

OPTIONAL BID ITEMS

Part 4 Steel Repairs

Clin 4.01 Ultrasonic Measurements of Hull Plating Thickness Clin 4.02 Plate Repairs Clin 4.03 Clad Welds, Groups Of 25 Clin 4.04 Structural Steel Shapes Repair Clin 4.05 Stack Repairs

Part 5 Rivet Repairs

Clin 5.01 Bobbing Clin 5.02 Frenching Clin 5.03 Ring Welding Clin 5.04 Replacment Clin 5.05 Plate Seam Caulking

Part 6 Preparation and Coatings

Clin 6.01 Preparations and Coating the Underwater Body Clin 6.02 Preparations and Coating the Above Waterline Hull Surfaces Clin 6.03 Epoxy Void Filling Clin 6.04 Steam Clean Bilges Clin 6.05 Anchor, Chain, and Locker

Part 7 Carpentry Repairs

Clin 7.01 Deck Caulking Clin 7.02 Mast Removal, Repair, and Reinstallation Clin 7.03 Wood Decking

REFERENCES/ABBREVIATIONS: Applicable list of references and abbreviations used in the text of the specifications.

A. The following references are for guidance:

1) Code of Federal Regulations, 29 CFR 1910, 1915, and 1926

2) MIL-STD-1625B (SH), USN Safety Certification, Drydocking

Facilities.

3) Standards for Historic Vessel Preservation Projects, U.S.

Department of the Interior, May 1990.

B. The following list of abbreviations, which may be used in the Construction

Specifications or Special Provisions, refer to the organizations and specifications of the organizations listed below:

1) ANSI American National Standards Institute

2) ASTM American Society for Testing and Materials

3) AWPA American Wood-Preservers’ Association

4) CO Contracting Officer of the National Park Service

5) COR Contracting Officer’s Representative

6) DF Douglas Fir

7) FS Federal Specifications

8) GFM Government Furnished Materials

9) IAW In Accordance With

10) MDFT Mil Dry Film Thickness

11) MG Mixed Grain

12) NFPA National Fire Protection Association

13) NIOSH National Institute of Occupational Safety and Health

14) NPS National Park Service

15) OSHA Occupational Safety and Health Administration

16) PPM Parts per Million

17) PSI Pounds per Square Inch

18) SAFR San Francisco Maritime National Historical Park

19) SFLC Surface Forces Logistics Center

20) SSPC Steel Structures Painting Council

21) TIFF Tagged Image File Format

22) VG Vertical Grain

23) WCLB West Coast Lumber Grading Rules (No.17)

24) WL Waterline

DEFINITIONS: The intent of this part is to define terms used throughout the specification.

A. Historic Fabric is original or previously replicated elements of the ship, as received by the Contractor, including but not limited to the hull, rig, and ship’s gear. All Historic Fabric is to be considered as an irreplaceable artifact to be treated with utmost care.

B. "Overhaul" applies to machinery that requires disassembly, sandblasting or cleaning, inspection, repair, re-coating and reassemble. Operational testing is implied.

C. Product equivalent (implied when the term “or equal” is used) is a product that is of similar size and geometry, makes use of similar materials and serves the same intended purpose as the product listed. If the Contractor wishes to make a substitution, the product specifications for both the listed product and the substitute, shall be submitted to the COR for approval prior to usage. The Contracting Officer may reject any substitute if it is deemed inadequate for the purpose or if the Contractor fails to produce adequate specifications for the proposed substitute.

D. “Renew” or “renewal” - To remove the old or defective material and install a new material of the same design, specification or standard, unless otherwise defined.

E. “Furnish”, “install”, “fit”, or “provide” are used with respect to any item specified herein, it is understood to mean “furnish, install and connect in proper order” unless otherwise defined.

F. “Remove/Reinstall” - To remove the original item and then later install the same original item back in its original location after performing specified work. It implies the reverse of all the operations necessary for removal namely fastening, bolting, welding, fitting and coating as necessary and reassemble of all ancillary equipment or components disturbed upon removal.

G. “Restoration” - Applies to structures in which the original Structural Historic

Fabric is to be retained and the basic components are repaired in a manner that retains the original appearance and structural details.

H. “Replicate” - Applies to structures that are to be rebuilt but must remain identical to the replaced structure in material, arrangement, and fabrication details such as material thickness and layout.

I. “Replacement” - Applies to grossly deteriorated structures that need to be rebuilt in order to serve their intended purpose. The prime concern is to restore the structures to its original load bearing capacity. Historical appearance is of equal importance.

J. "Underwater body" includes the external hull, all appendages, rudder and sea chests from the bottom of the keel up to and including the upper edge of the boottop area.

K. The COR is the person delegated by the Contracting Officer as the on-site representative for matters concerning the performance of work. This includes technical correctness, timeliness, and quality of the Contractor’s work.

L. The Park inspector is the COR, or the individuals designated by the COR to perform the quality assurance and specification compliance inspections for individual work items. The COR will make the final inspection and acceptance of completed work items.

2.2 DRY DOCK/VESSEL LIFTING FACILITIES:

The Contractor shall provide a dry-dock or lifting facilities, which are safe to handle the vessel’s displacement and hull form. The use of travel lift or a crane and straps to lift the vessel are unacceptable. The Contracting Officer will make the determination concerning adequacy of facilities as part of the pre-award survey. The Contractor upon request from the Contracting Officer shall submit current information concerning the safety and capacity of their facility to the Contracting Officer for inclusion in the SAFR Facilities File. Examples of such information can include inspections of the facilities by the Contractor or their agents, historical performance on recent dock work for other customers, or insurance capacity ratings or limitations. Current safety certification in accordance with MIL-STD-1625B is not required but can be submitted as evidence of approved dry dock facilities.

2.3 EPPLETON HALL HULL REPAIRS AND COATING:

All work described in these specifications is for the routine maintenance, preparation and coating of the ship’s hull as well as repairs and/or replacement of various ship’s components as defined in the Scope of Work of the Specification. All work shall be accomplished in accordance with all the provisions of Contract and Specification. Any additional needed repairs or other work revealed and documented during the course of work by NPS, the regulatory authorities, manufacturer’s representatives or service engineers are to be brought to the immediate attention of the COR.

• The contractor is responsible for all management, labor, tools, equipment, materials, to complete the specific work.

• The Contractor shall refer to the specifications for guidance and particulars of repairs but will be responsible to verify the measurements pertaining to the requirement.

• The Contractor will be required to develop detailed fabrication, shop or working drawings for the repairs to the ship to coordinate the work, address repairs, and document conditions. That working documentation shall be submitted to the COR for review and approval prior to repairs. When drawings are required, the originals or reproducible copies are to be submitted to the NPS/COR at the end of the Contract.

• The Contractor shall take all necessary measures to reduce air and water pollution that may be caused by any materials or equipment used during the course of the work. The Contractor shall keep the site clean of hazardous trash and debris.

Hazardous Trash and debris shall be kept in approved containers and shall be removed and disposed off the site weekly at a dump site approved for disposal of such material and in compliance with applicable regulations.

• It is the Contractor’s responsibility to ensure full compliance with all Federal, State and local statutes, regulations and rules during the Contract performance period. Any discrepancies or violations of such statutes, regulations, or rules by the Contractor, or by NPS or their representatives shall immediately be brought to the attention of the NPS/CO. All work performed by the Contractor is to be conducted in full compliance with all applicable Federal, State and local statutes, regulations and rules.

• The Contractor shall provide temporary shelter over all spaces of the ship opened to the weather at the time of delivery or for the purpose of accomplishing the work specified herein. The shelter shall be properly secured to exclude rain, to permit ready access to the work areas, and permit the specified interior work to proceed during inclement weather. Items of equipment or machinery that are exposed to the weather as a result of work specified herein shall be further protected to prevent damage from sea spray, wind swept rain, sand, dirt and other contaminants.

• All work shall be accomplished to standards acceptable to the appropriate regulatory bodies and the NPS/COR. The Contractor shall comply with all instructions of the NPS/COR consistent with provisions of the Contract, including, without limitation, safety instructions. Such instructions shall, if the Contractor so requires, be confirmed in writing by the NPS/CO. However, the NPS/COR may not issue instructions which are inconsistent with the Contractor’s rules, policy or procedures pertaining to the safety of its personnel or equipment.

• The Contractor shall be solely responsible for the operation of equipment, including without limitation supervising moving operations, as well as such operations as may be necessary or desirable for the safety of the operation and equipment.

• The Contractor shall furnish qualified supervisors for all phases of the work performed. All work shall be inspected to the satisfaction of the Contractor’s Ship Superintendent or the Contractor’s Quality Control Department prior to presenting to the NPS/COR for acceptance.

• Except as otherwise specified, all reports and documents required by these specifications shall be delivered to the NPS/COR no later than five working days of completion of the work on the item. All documentation and fabrication drawings, sketches, and reports prepared by the Contractor in conjunction with the work items specified shall become the sole property of NPS. Reports include test and inspection reports. All documentation is to be submitted at the completion of the project.

• The Contractor shall prepare progress reports and schedules for the Park which shall be in a suitable form and submitted at weekly intervals, to satisfactorily show that the work is progressing in a systematic and orderly manner.

• All material, equipment and machinery furnished as required by these Specifications shall be of good quality, suitable for a marine environment and, where applicable, meet the requirements of American Bureau of Shipping (ABS) and United States Coast Guard (USCG), acceptable industrial standards and grading rules, and the

NPS/COR.

• The Contractor shall submit their proposed documentation procedures to the NPS/COR for Park review and approval prior to removal of any equipment.

• Should the specification require removal of any part of the ship or equipment, same shall be photographically documented via digital color photographs in place, labeled as to location and submitted to the Park in TIFF format on a digital gold CD prior to the removal of items. Removed items shall be stored in a dry, safe and secure place which is available to the NPS/COR for inspection at any time. The removed items shall be replaced as original, and any damage resulting there from shall be restored by the Contractor at no cost to the Government.

• Notations in the Specifications of any staging requirements are given for guidance.

The Contractor is responsible for providing staging, man-lifts or other means of access for all specified work.

• Contractor shall be responsible for replacement, reinstallation, or re-adjustment of any structure or gear removed, damaged or altered during the work specified.

Acceptance of the work by the COR does not relieve the Contractor from responsibility for ensuring that all the work has been completed, and items affected by the work have been restored or corrected prior to delivery of the vessel to the

NPS.

• Contractor understands and accepts that NPS survey teams and ship’s crew will be conducting surveys and routine maintenance on the vessel during the period of this Contract. The Contractor’s work shall have priority. The Contractor shall provide advance warning and regard for safety when performing tasks which may endanger the safety of any personnel.

• Where shipboard equipment, materials or machinery is specified to be removed and scrapped, the Contractor shall provide disposal in accordance with all applicable regulations.

2.4 INTERFERENCES

An “interference” is any part of the vessel which must be moved to accomplish the specified work. It is the Contractor’s responsibility to identify, document, remove, reinstall and replace any interference required to accomplish any and all of the work described in these specifications. Due to the historical significance of the vessel, all ships fabric is considered to be an artifact and of national historical significance; care and consideration is mandatory.

The following steps are required:

A. Document Interferences:

• Prior to removing any interference, the Contractor shall photograph them in place via digital color photography and then submit copies of the photos in TIFF format on a digital gold CD along with a list to the COR of all items that need to be removed or disturbed along with the method of removal. No removals shall be made without the approval of the COR for both the item and method of removal.

• Examine interference prior to and during removal. Make a list of damaged or deteriorated items or items rendered unsuitable for re-installation during their removal. Provide the list to the COR within five (5) working days of the removal.

B. Removed Interferences:

• Protect items of interference from damage and loss.

• Label items of interference with their identity, location and name of the vessel via the method approved by the NPS/COR.

C. Re-Install Interferences:

• Install items of interference which were neither reported as previously damaged or deteriorated or rendered unsuitable for re-installation during removal.

• Install reported items of interference in the as found condition or after authorized repairs have been made.

• Install new material for material rendered unsuitable during removal or storage.

• New material shall be equal in composition, design, type, and size of the existed material prior to its removal.

• Install new fasteners shall be of the same material composition, design, type and size as the original, gaskets and bedding compound when re-installing items of interference.

• Align and reinstall items of interference to the satisfaction of the COR.

• Renew coatings on interferences and affected areas after reinstallation.

2.5 HISTORIC PRESERVATION TREATMENT PROCEDURES

The principal aim of preservation work is to halt the process of deterioration and stabilize the item's condition, to sustain the integrity of the historic element, feature or structure being preserved. Cyclic maintenance is often required as well as repair work. Repair is required where specifically indicated.

A. The following procedures shall be followed:

• Retain as much existing material as possible; repair and consolidate rather than replace.

• Use additional material or structure to reinforce, strengthen, prop, tie, and support existing material or structure.

• Use reversible processes wherever possible.

• Use traditional replacement materials and techniques if possible. New repairs shall be distinguishable from old work and original materials and techniques.

• Record the existing condition before commencing with repair work; document with preconstruction photos, sketches and field notes. Record repair work during construction with periodic construction photos and daily inspection reporting. Photo documentation is specified in Division 01 Section "Photo Documentation For Historic Preservation Projects".

B. Protection of Historic Materials

Removed and Salvaged Historic Materials:

• Clean salvaged historic items.

• Pack or crate items after cleaning. Identify contents of containers.

• Store items in a secure area until delivery to the NPS.

• Transport items to storage area designated by Contracting Officer.

• Protect items from damage during transport and storage.

• Do not dispose of items removed from existing construction without prior written consent of Contracting Officer.

Removed and Reinstalled Historic Materials:

• Clean and repair historic items to functional condition adequate for intended reuse.

• Pack or crate items after cleaning and repairing. Identify contents of containers.

• Protect items from damage during transport and storage.

• Reinstall items in locations indicated. Comply with installation requirements for new materials and equipment. Provide connections, supports, and miscellaneous materials necessary to make item functional for use indicated.

Existing Historic Materials to Remain:

• Protect assemblies and materials indicated to remain against damage and soiling during historic treatment. When permitted by Contracting Officer, items may be removed to a suitable, protected storage location during historic treatment and reinstalled in their original locations after historic treatment operations are complete.

Storage and Protection:

• When removed from their existing location, store and protect historic materials within a weather-tight enclosure where they are protected from wetting by rain, snow, or ground water, and temperature variations. Secure stored materials to protect from theft and damage.

• Identify removed items with an inconspicuous mark indicating their original location.

• Develop a key plan when many similar items are scheduled for removal and reinstallation.

• COR shall have access to the storage site for inspections.

2.6 EXAMINATION OF THE SITE

A. All bidders are highly encouraged to be at the Ship’s walk-through with the Contracting Officer. The SHIP will be available for detailed ship checking to examine existing conditions before submitting bids. All bidders will be held to have the same knowledge concerning the SHIP and the ONBOARD conditions as if they had attended the Ships walk-through inspection and conducted a ship check of the SHIP. All bidders will be held to the assumption that they are aware of details obvious to the casual observer should they have done a conscientious walk through. This is applicable to all items of interference.

B. Prior to the commencement of any contract work, the Contractor shall perform lead concentration testing at and adjacent to the areas of specified work within the ship to establish a baseline condition. The Contractor shall be responsible for cleanup and additional testing to return the space, at a minimum, to the baseline or better lead levels following the completion of the work. The results of the before and after lead concentration testing shall be submitted to the COR prior to the start of work.

2.7 WORKPLANS, FABRICATION, AND INSTALLATION DELIVERABLES

This element of work consists of the preparation of workplans, fabrication and installation documents and submittals, and project documentation prepared prior to conduct of work.

Contractor must provide management, all labor, equipment and materials to prepare workplans for coordination purposes and address fabrication and installation submittals for each component being repaired or replicated and replaced. It is the Contractor’s responsibility to have each element of the work supervised, reviewed, and approved by the applicable professional, (Naval architect, marine engineer, etc), licensed to perform the work within the state of work performance. The submittals shall be reviewed by the COR, comments returned, and the submittal shall be revised by the Contractor as necessary. Specific dates and timelines will be developed in collaboration with the Contractor and COR. Prior to the undertaking of this work the Contractor shall review the Government Provided Documents

A. Draft Workplan(s), Fabrication and Installation Documents: Contractor will develop a draft workplan, including a materials and submittal list and timeline of all newly built items (paddlewheel lockers, deck repairs), for review by SAFR. The set of draft workplans, fabrication and installation documents include all elements of repair within the original scope of work, an itemized materials list, and a proposed timeline for Contractor and SAFR milestones for the acquisition, fabrication, manufacture and installation of all components, production requirements, availability for shipyard period, and restoration goals. During that period SAFR will provide a subject matter expert to provide assistance, answer questions, and comment. A written response will be returned to the Contractor within seven (7) business days.

Documents for NPS Review:

o Workplan(s) o Fabrication and Installation Documentation o Materials Lists

Where more than one product type is identified for a particular system, assembly, or element, the Contractor must identify exactly which type will be used.

For each product type, the Contractor must identify descriptive or performance specifications; early submittals shall be brief specifications, but complete specifications shall be provided prior to completion of fabrication and installation documents.

For each product type, the Contractor must identify at least one manufacturer that will be used.

o Production Schedule/Timeline

B. Final Workplan(s), Fabrication and Installation Documents, Draft Schedule: Within 21 days after receiving SAFR comments on the draft documents the Contractor will provide a workplan and schedule, along with any fabrication and installation documentation to the COR for review and comment. Comments will be returned to the Contractor by the COR within five (5) business days. Following corrections, the Contractor must provide three sets of all corrected and completed documents approved by the shipyard’s registered and licensed; lead Naval Architect or Marine Engineer to the COR.

Final Documents:

o Workplan(s) o Fabrication and Installation Documentation o Materials Lists o Production Schedule/Timeline o Product File o Statement of Structural Tests and Special Inspections o All Calculations and Analysis

C. As-Constructed Drawing Update: Contractor shall annotate the As-Constructed Drawings and return three copies of the annotated original to the COR. As-Constructed Drawings and all completed fabrication and installation documentation shall be submitted to the COR within 7 days following redelivery of the vessel to NPS.

D. Document Format Requirements:

DOCUMENT SUBMITTAL FORMATS ELECTRONIC

FORMATS *

HARDCOPY

FORMATS

Workplan PDF N/A

Fabrication and Installation Documentation (Submittals)

AutoCAD and PDF

Full-Size Paper

(ANSI D)

Materials Lists and Product Files PDF N/A

Production Schedule/Timeline PDF & MS Excel N/A

Statement of Structural Tests and Special Inspections

PDF & MS-

Word N/A

Supplemental Reports (if applicable) PDF N/A Calculations and Analysis PDF N/A Written responses to the 100% Complete Drawing and Documents review comments

PDF & MS-

Excel N/A

Updated As-Constructed Drawings AutoCad and

PDF

Full-Size Paper

(ANSI D)

2.8 Project Schedule and Updates

The contractor shall submit a detailed project schedule prior to the issuance of the Notice to Proceed and commencement of work. The schedule should identify each discrete work element, starts, stops, long lead material procurement and critical path work items. The schedule submitted will be used to coordinate inspections of the work.

The project schedule shall be updated on a weekly and monthly basis throughout the entire contract period and until project substantial completion. The status date of each monthly schedule update shall be 10 days before the progress payment request date.

As the work progresses, indicate actual completion percentage for each activity. Include the following in the narrative with your submission:

• Any known delays.

• Pending modifications.

• Impediments or constraints affecting progress.

A. General: The Contractor must email copies of the project schedule to the COR. The schedule shall include all required submittals with submission dates and review periods as well as a fabrication and installation schedule with milestones and shall be resource loaded. Milestones shall encompass all phases of the Contract including procurements, fabrication, dry-docking and installations and shall incorporate both parties, Contractor and SAFR.

The Contractor must use the Critical Path Method (CPM) with limited use of lead or lag durations between schedule activities. The Contractor's project schedule shall consist of required submittals, procurement activities including mobilization, submittal, and the fabrication and delivery of key and long-lead procurement items and fabrication and installation activities.

Commencement of work should not be conducted until all submittal requirements are met, government approval is received for same, and the CO has issued a Notice to Proceed.

B. Software: The software shall be the latest version of either Microsoft Project, Primavera

Project Planner, SureTrak, or approved equal. In developing the project schedule, the Contractor must be responsible for ensuring that subcontractor work at all tiers, as well as its own work, is included in the project schedule.

C. Monthly updates: The Master Schedule for the overall project and CLIN percent completions will be updated monthly.

D. Weekly updates: Weekly projections of three (3) weeks of CLIN items will be sent electronically to the COR by the Contractor.

2.9 Project Meetings

A. Kickoff Meeting

After the Contract has been awarded, the Contractor will arrange a project kickoff meeting with the COR. The meeting agenda shall include the following as a minimum:

• Review and emphasize NPS needs and objectives.

• Updated Schedule - Contractor must provide two (2) color hard copies for review.

• How modifications are accomplished.

• Expected submittals during the project.

• Transportation of ship to work site

• Payments to the Contractor.

B. Prework Meeting

The project requirement deliverables from Section 2, General Requirements, Paragraphs 2.7.C, 2.10.C, 2.13 shall be submitted one (1) week prior to the Prework Meeting.

After required pre-work submittals are received, reviewed and approved, and prior to the start of fabrication and installation, the COR will arrange an on-site Prework meeting.

The meeting agenda will include the following as a minimum:

• Jobsite safety

• Roles and responsibilities

• Fabrication and installation schedule (Provide a minimum of two (2) color hard copies and electronic copy in software it was created in.)

• Labor standards

• Modifications

• Accident reporting

• Medical emergency processes, availability, emergency numbers, and contacts.

• Proposed Saturday, Sunday, holiday and night work.

C. Weekly Progress Meetings

The Contractor will coordinate and participate in weekly progress meetings with the COR and project team members. The Contractor shall record and distribute meeting minutes, providing them to the NPS distribution list within 1 business day of the progress meeting.

The progress meetings will update all parties on the following meeting agenda items:

• Submittal status

• Review of off-site fabrication and delivery

• Requests for Information (RFI’s) and issues

• Modifications

• Work in progress and projected

• Problems likely to impede progress

• Schedule update

• Other business relating to work

2.10 SUBMITTALS

Submittals will be made to the COR by means of an emailed electronic copy using a CM-16 transmittal form. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity. Provide project data and cutsheets as appropriate. Where substitutions proposed, provide sufficient detailed information for evaluation of appropriateness, salient characteristics, and performance by NPS/COR. COR will review and respond within three (3) business days.

A. Submittal Types are as follows:

https://www.nps.gov/dscw/upload/TransmittalForm-CM16_10-7-20_v508_101420.pdf https://www.nps.gov/dscw/upload/TransmittalForm-CM16_10-7-20_v508_101420.pdf

Action Submittals: Written, graphic information, and physical samples that require Government’s responsive action.

• Product Data: Collect information into a single submittal for each element and type of product or equipment

• Samples: Submit Samples for review of kind, color, pattern, texture, and performance for a check of these characteristics with other elements and sufficient for a comparison of these characteristics between the submittal and actual component as delivered and installed.

• Test Reports.

Informational Submittals: Written information that does not require Government’s responsive action. Submittals may be rejected for not complying with requirements.

• General: Prepare and submit Informational Submittals required by individual

Specification Sections.

• Manufacturer Instructions.

• Product Data.

B. COR Review and Annotations

Action Submittals: COR will review each submittal, generate comments on corrections or modifications required, and indicate the appropriate action. The submittal will be marked in one of three ways as defined below:

1. Approved: Acceptable with no corrections.

2. Approved with Notations: Minor corrections or clarifications required. All comments are clear and no further review is required. The Contractor must address all review comments when proceeding with the work.

3. Disapproved – Resubmit: Rejected as not in accordance with the contract or as requiring major corrections or clarifications. The Contracting Officer will identify the reasons for disapproval. The Contractor must revise and resubmit with changes clearly identified.

C. Submittal List

A submittal list has been attached in the Appendix section. The intent of this example is to provide an overall summary of submittal requirements and not a comprehensive list. The technical requirements indicate the type and specify submittal requirements. The terms and conditions of the Contract still apply regardless of what is shown on the submittal list.

Contractor shall prepare their own submittal list to be submitted to the COR at the Kick-Off meeting for review.

2.11 REQUESTS FOR INFORMATION (RFI’s) and CONDITION FOUND REPORTS (CFR’s)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI.

B. General: Immediately on discovery of differing conditions or of repairs necessary but in exceedance of scope limits, the Contractor shall prepare and submit a CFR.

Contracting Officer will not respond to RFIs/CFR’s submitted by other entities controlled by Contractor.

Coordinate and submit RFIs/CFR’s in a prompt manner to avoid delays in the work.

Content of the RFI/CFR: Include a detailed, legible description of item needing information or interpretation and the following:

RFI/CFR number, numbered sequentially.

Date.

RFI/CFR subject.

Specification Section number and title and related paragraphs, as appropriate.

Drawing number and detail references, as appropriate.

Field dimensions and conditions, as appropriate.

Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI/CFR.

Contractor's signature.

Requested date for response.

Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

RFI Form: Complete the RFI Form as follows:

Enter the general information at the top of the form.

Under the “Action” section at the bottom of the form, select “Question” then select “CMR” in the drop-down of the “Send to” box.

Enter the details of the question and attach related documents.

Select “Submit Form” at the bottom of the page.

Contracting Officer’s Action: Contracting Officer will review each RFI, determine action required, and respond. Contracting Officer will determine the critical nature of each RFI and issue a response accordingly.

The following are not considered to be RFIs and will receive no action:

Requests for approval of submittals.

Requests for approval of substitutions.

Requests for approval of Contractor's means and methods.

Requests for coordination information already indicated in the Contract

Documents.

Requests for adjustments in the Contract Time or the Contract Sum.

Incomplete RFIs or inaccurately prepared RFIs.

Contracting Officer's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

https://www.nps.gov/dscw/upload/RFI-RequestForInformation-Form_2-18-20_v508.docx

Contracting Officer's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

2.13 MODIFICATIONS

Modifications shall only be made by the Contracting Officer. The Contractor should notify the CO and COR as soon as practicable when the need for a contract modification arises.

The COR and CO will review documents and determined whether the modification is within Scope or out of Scope. If determined to be within Scope, the NPS will issue an RFP, if it is found out of Scope the NPS will inform the contractor of next steps. .

MODIFICATION PROPOSAL PRICING REQUIREMENTS

1. Provide detail cost breakdown of all associated costs: labor, materials, subcontractor, equipment, tools, overhead, and profit.

2. Provide backup documentation that supports your costs, subcontractor costs, and cost associated with proposal provided to NPS.

3. Please review FAR 31.205 to make sure unallowable costs are not included in your proposal.

2.14 SAFETY

Accident Prevention

A. Accident Prevention Program: Prior to the Prework Meeting the Contractor must submit an accident prevention program. The Contractor must ensure that the health, safety and welfare of his/her staff, NPS staff and visitors are at all times protected. The program must be accepted by the NPS before any on site work can begin. The program shall comply with OSHA and project requirements. Include the following:

Name of responsible supervisor to carry out the program; monthly safety meetings; first aid procedures; outline of each phase of work, hazards associated with each phase and methods proposed to ensure property protection, and safety of the public, National Park Service staff and Contractor employees; training; planning for possible emergency situations; housekeeping and fire protection.

B. Accident Reporting: Reportable accidents, defined as death, occupational disease, traumatic injury to contractor’s personnel, NPS employees or the public, property damage of any accident in excess of $100 and fires, must be reported within seven days. Complete an Accident/Property Damage Report (attached Form CM-22) and forward to the Contracting Officer.

C. Quality Assurance: Ensure that all employees are physically qualified to perform their assigned duties in a safe manner. Do not allow employees to work if their abilities are impaired. Operators of all equipment shall be able to understand signs, signals and operating instructions, and be capable of operating such equipment. Ensure that all employees have been trained, know and understand the safety protocols of the Contractor.

D. Accident Prevention Products:

Provide the following on the job site:

• First aid facilities.

• Personnel protective equipment: Meet requirements of NIOSH and MSHA.

• Emergency instructions, including telephone numbers and reporting instruction for ambulance, physician, hospital, fire department and police. Place in conspicuous locations at the worksite.

• Adequate egress at all times in accordance with the Standard for Safeguarding Construction, Alteration, and Demolition Operations (NFPA 241).

• Hard hats and safety glasses for all employees and for up to 6 visitors.

• Designate and post signs in all hardhat or special safety requirement areas.

2.15 QUALITY CONTROL

A. General: The quality of all work shall be the responsibility of the Contractor. The Contractor must submit their Quality Control and Quality Assurance program documents and any Sub-Contractor’s Quality Control and Quality Assurance program documents to the COR prior to commencing any work. Inspect and test all work as needed to ensure that the quality of materials, workmanship, fabrication and installation, finish, historic appearance and functional performance is in compliance with applicable specifications.

Protection of the vessel and components from harm shall be the sole responsibility of the Contractor while the vessel or components are in the custody of the Contractor.

Damage to the vessel while in the custody of the Contractor must be repaired or replaced in kind by the Contractor at no additional cost to the Government.

The Contractor's Quality Control Supervisor may also perform the duties of Project Superintendent.

Any testing shall be the responsibility of an independent testing laboratory. Test reports shall be completed by person performing the test. The COR may designate locations of tests. Off-site testing reports shall be submitted prior to shipment.

Testing Laboratory and Equipment:

• Employ certified independent laboratories to perform sampling and testing. The testing laboratory organization shall be certified for the type of testing work to be done.

• All measuring devices, laboratory equipment, and instruments shall be calibrated at established intervals against certified standards in accordance with NBS requirements. Upon request, measuring and testing devices shall be made available for use by the Government for verification tests.

B. Execution

• Off-Site-Control: Items that are fabricated or assembled off-site shall be inspected for quality control at the place of fabrication by the Contractor or the Contractor’s Quality Control Representative. The COR shall make inspections at Contractor’s facility at several points such as delivery, utilization of the component and at the final assembly/integration with the rest of the project. COR inspections do not imply acceptance. COR acceptance will not occur until final delivery. Notify the COR in advance of testing.

C. Enforcement

The Contractor must stop work on any item noted by the Contracting Officer.

2.16 SPECIAL LOCATION REQUIREMENTS

The Eppleton Hall will be moored alongside the bulkhead at Mare Island Naval Shipyard, Mare Island, Vallejo, CA. The site allows for vehicle access including cranes and forklifts and an area for project staging.

• Any work proposed to be done on the vessel while at her berth will require prior approval by the COR.

Deliveries

• Hyde Street Pier deliveries may only be made Monday through Friday between the hours of 7:00 AM and 9:00 AM and require one (1) business day minimum notice to the

COR.

• San Leandro warehouse and/or MINSY deliveries may only be made Monday through Friday between the hours of 9:00 AM and 2:00 PM and require two (2) business days minimum notification.

2.17 TEMPORARY CONTROLS

Housekeeping Keep project neat, orderly, and in a safe condition at all times. Areas of the vessel where work is not being performed shall be protected from dust and debris.