B08_Attachment_1_SOW_Intrusion_and_Fire_Alarms_SAHI.pdf

Sagamore Hill National Historic Site

Oyster Bay, New York

Statement of Work

Alarm System Monitoring and

DATED:

April 1st, 2025

Prepared By: Kevan Keegan

NATIONAL PARK SERVICE NORTHEAST REGION NEW YORK MAJOR ACQUISITION

BUYING OFFICE

TABLE OF CONTENTS

Section 1.0 Background Section 2.0 Objectives Section 3.0 Scope Section 4.0 Conditions Section 5.0 Tasks Section 6.0 Delivery Section 7.0 Government Furnished Items Section 8.0 Security Section 9.0 Place of Performance Section 10.0 Period of Performance Section 11.0 Restrictions

SECTION 1.0 BACKGROUND

1.1 Sagamore Hill was the home of Theodore Roosevelt, 26th President of the United States, from 1885 until his death in 1919. During Roosevelt's time in office, his "Summer White House" was the focus of international attention.

The ages of the buildings range from 1884 to1954 with the current alarm systems installed in 1986 - 2015. The buildings and alarm systems are in good condition. The buildings are occupied by staff and the public during most daytime hours, with the exception of the Gray Cottage, Foreman’s Cottage, and New Barn, which are residences for park staff and their families.

The systems consist of three independent intrusion and six independent fire alarm systems. See Section 9, Place of Performance, for the address of each location and the identification and quantity of each type of system located at each address. The Park’s intrusion alarms are a Radionics DMP XR200 intrusion system. The Park's fire alarm systems are a combination of Notifier AFP-200 and Ademco Honeywell control panels (the Ademco Honeywell are located in the three residences). The Park’s intrusion software is Digital Monitoring Products (DMP) System Link.

SECTION 2.0 OBJECTIVES

2.1 Unless specifically stated otherwise herein, the contractor shall furnish all labor, transportation, materials, supplies, permitting, and supervision to perform maintenance, testing, cleaning, and an all-inclusive life cycle component replacement for the Intrusion and Fire Alarm Systems within the NPS’s Sagamore Hill NHS. Additionally, the contractor shall provide 24 hour, 365 days a year, monitoring and event notification of analog and cellular accounts for the three intrusion alarm accounts and six fire alarm accounts. Services provided shall be in full compliance with National Fire Protection Association (NFPA)-70, NFPA-72, Underwriters Laboratories (UL)-681, UL-609, and UL 827 as appropriate.

SECTION 3.0 SCOPE

3.1 Intrusion Alarm Systems:

3.1.1 Quarterly Inspections, Testing and Cleaning - Intrusion:

Price Schedule Line Item Numbers (SLINs) 00010, 00110, and 00210 (See Scope of Work Section 5.1.

Perform Firm-Fixed Price (FFP) quarterly inspections, testing and cleaning to 25% of all system components for four Intrusion Alarm Systems and repair or replacement of malfunctioning or unreliable parts. Elements including but not limited to, control panels, remote user interface, keypads, wiring, magnetic devices, motion sensors and cellular backup. Historically inspections have required replacement of 3-4 devices ranging $100 - $250 per quarterly inspection for combined material and labor costs. However, these CLINS are not limited to 3-4 devices.

Contractor shall be responsible for repair and/or replacement of all device elements to ensure full operation of the system in accordance with all applicable laws and manufacturer’s specifications.

3.1.2 Monitoring and Event Notification - Intrusion:

Price Schedule Line Item Numbers (SLINs) 00020, 00120, and 00220 (See Scope of Work Section 5.2).

Provide 24 hour monitoring and event notification of three intrusion alarm accounts and two cellular accounts from a UL listed central station. Provide System Link software updates and connection support. Provide a written report of inspection and test results after each visit.

Intrusion alarm systems are located in the following buildings: Theodore Roosevelt Home, Old Orchard Museum and the Maintenance Building.

3.2 Fire Alarm Systems:

3.2.1 Quarterly Inspections, Testing and Cleaning - Fire:

Price Schedule Item Numbers (SLINs) 00030, 00130, and 00230 (See Scope of Work Section 5.3).

Perform FFP quarterly inspections, testing and cleaning to of all system components for six Fire Alarm Systems and repair or replacement of malfunctioning or unreliable parts. Elements including. but not limited to, control panels, annunciators, wiring, smoke and heat detection devices, tamper and flow switches. Historically inspections have required the replacement or repair of 3-4 devices ranging from $100 - $250 per quarterly inspection for combined material and labor costs. However, these CLINS are not limited to 3-4 devices. Contractor shall be responsible for repair and/or replacement of all device elements to ensure full operation of the system in accordance with all applicable laws and manufacturer’s specifications.

3.2.2 Monitoring and Event Notification -Fire:

Price Schedule Line Item Numbers (SLINs) 00040, 00140, and 00240 (See Scope of Work Section 5.4).

Provide 24 hour monitoring and event notification of six fire alarm accounts from a UL listed central station. Fire detection alarm systems are located in the following buildings: Theodore Roosevelt Home, Old Orchard Museum, Maintenance Building, Gray Cottage, New Barn, and Foreman’s Cottage. Note: Gray Cottage, New Barn and Foreman’s Cottage are private residences.

3.3 Repair and Unscheduled Services

SLINs 00050, 00150, and 00250, (See Scope of Work Section 5.5). Normal Working Hour’s Labor for Time & Material (T&M) Service/Repair Call: Labor during normal hours (Monday through Friday- 7:30 am to 4:00pm) in accordance with Section 5.5 of the Scope of Work. Historically, there have been 20 such service calls per year (16 Intrusion System + 4 Fire System), with an average of 2 labor hours per call.

SLINs 00060, 00160, and 00260 (See Scope of work Section 5.5): Outside Normal Working Hour’s Labor for T&M Service/Repair Call: Labor outside normal hours (Before 7:30 am and After 4:00 pm Monday Through Friday and all hours on Saturday,) in accordance with Section5.5 of the Scope of Work. Historically, there have been 3 such service calls per year (2 Intrusion system + 1 Fire System) with an average of 2 labor hours per call.

SLINs 00070, 00170, and 00270 (See Scope of Work Section 5.5): Sunday & Holiday Working Hour’s Labor for T&M Service/Repair Call: Labor on Sundays and Federal Holidays in accordance with Section 5.5 of the Scope of Work. Historically, there have been 2 such service calls per year (1 Intrusion System + 1 Fire System), with an average of 2 labor hours per call.

SLINs 00080, 00180, and 00280 (See Scope of Work Section 5.6): Materials for T&M Service/Repair Call: Materials in accordance with Section 5.6 of the Scope of Work. Historically there has been $1,500.00 (combined Intrusion and Fire) of repair materials required per year.

SECTION 4.0 CONDITIONS

4.1 All persons, firms, business entities or corporations installing, inspecting, testing, and providing maintenance on any Security and Fire Alarm System as defined herein shall be :

4.1.1 State, county, or municipal certified/licensed for the types of systems installed at SAHI (for example: New York State, Department of State, Division of Licensing Services. Vendor must be licensed by Nassau County, New York, Fire Command) and

4.1.2 A current manufacturer’s Authorized Dealer/Distributor of the equipment being worked on, i.e., Digital Monitoring Products.

4.2 The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

4.3 The Contractor shall also be responsible for all damages to persons or property that occurs because of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

4.4

Contractor shall have and maintain a current UL issued central-station listing for both the Intrusion and Fire monitoring.

4.5 Key Personnel

Contractor shall assign a dedicated lead technician for all services. The lead technician shall be an employee of the awardee – i.e., not a subcontractor or employee of a subcontractor. The dedicated lead technician must be licensed by New York State for Installing, Servicing or Maintaining Security or Fire Alarm Systems. The dedicated lead technician for the fire systems shall be certified at NICET II or greater.

4.6 Proof of licensures/certifications/listings/authorized dealer will be provided to the Contracting Officer (CO) and Contracting Officer’s Representative (COR) upon request.

4.7 Contractor’s central office shall be reachable by phone at all times and park service personnel shall be able to speak with a central station operator immediately, without delay, and without being placed on hold.

4.8 Throughout the period of performance, the contractor shall provide proof of and shall be required to maintain insurance in accordance with the liability insurance clauses.

4.9 The NPS will provide access to all properties without delaying or interfering with the alarm company’s ability to perform service calls. At all times, the NPS will provide personnel to escort the contractor’s technician throughout the areas identified in Section 9 herein. The hours of operation at all locations are 7:30a.m. – 4:00p.m., Monday – Friday, excluding federal holidays. Weekend hours are seasonal and subject to change based on staffing and budget availability.

4.11 Vendor employees shall clearly speak and write in English and be able to read and understand directions in English. Vendor employees shall compose coherent written reports in English.

4.12 Any costs associated with converting, downloading or updating the, fire alarm control panels, intrusion systems and monitoring connections are the responsibility of the awarded vendor.

SECTION 5.0 TASKS

5.1 Intrusion alarm system quarterly inspection, cleaning and testing (See Scope of Work Section 3.1.1):

Contractor shall provide scheduled services on a quarterly basis to perform inspection, cleaning and testing, of each intrusion alarm system. Including test: inspect and clean all control panels, signal relays, motion detectors, magnetic contacts, beam detectors, and audible alarms, as well as one cashier’s panic button, to insure all components are fully operational. Provide a written report of inspection and test results after each visit.

5.2 Intrusion alarm system monitoring (See Scope of Work Section 3.1.2):

Provide 24 hour monitoring and event notification of three intrusion alarm accounts and two cellular accounts. Contractor shall have and maintain a current UL issued central-station listing. If an alarm is triggered, the contractor shall contact Park Staff on an approved call list within two minutes of receipt of alarm. Monitor and record all information with regard to an alarm: the time the alarm originated, and the time the system was restored.

5.3 Fire alarm system quarterly inspection, cleaning and testing (See Scope of Work Section 3.2.1):

Contractor shall provide scheduled services on a quarterly basis to perform an inspection, cleaning and testing, of each fire alarm system. Including: test and inspect all control panels, smoke, heat detectors, visual warning strobes horns, and manual pull stations, supervisory alarms to fire panels, vacuum all smoke detectors, vacuum all duct detectors and confirm municipal fire alarm station signals to insure all components are fully operational. Provide a written report of inspection and test results after each visit.

5.4 Fire alarm system monitoring (See Scope of Work Section 3.2.2):

Provide 24 hour monitoring and event notification of six fire alarm accounts. Contractor shall have and maintain a current UL issued central-station listing. If an alarm is triggered, the contractor shall contact personnel listed on the Government provided telephone list. Monitor and record all information with regard to an alarm: the time the alarm originated, and the time the system was restored.

5.5 Repair and Unscheduled Service Labor (See Scope of Work Sections 3.3):

This line is defined as separate fixed hourly rates that include wages, overhead, general and administrative expenses, and profit to conduct those services and repairs required beyond the services normally provided during quarterly inspection, testing, and cleaning. A technician meeting the conditions listed in Section 4 herein shall physically respond to a service call within four hours of initial call by NPS. Contractor must be capable of providing emergency service and replacement parts to have systems back online within 24 hours. The vendor shall resolve all service calls within 24 hours of the day which the service call was placed, including Saturday, Sundays, and all holidays.

5.6 Repair and Unscheduled Service Material (See Scope of Work Sections 3.3):

All Intrusion materials provided shall be compatible with incorporation into the DMP System Link software. The Contracting Officer shall approve all materials prior to installation. All repairs shall be performed using new equipment/parts which shall be UL Listed. No used parts whatsoever shall be used in the performance of this Scope of Work. Replacement parts and equipment cannot be from obsolete technology. The price to be paid for such materials shall not exceed the Contractor’s established catalog or market price, adjusted to reflect the (1) Quantities being acquired; and (2) Any modifications necessary because of contract requirements.

SECTION 6.0 DELIVERY

6.1 All inspections and testing shall comply with the rules and regulations as prescribed in NFPA-70, NFPA-72, UL-681, UL-609, and UL 827 as appropriate.

6.2 The results of all inspections and tests must be documented in writing within 48 hours for each building and copies submitted to the COR.

6.3 Contractor shall provide activity reports upon request. This report shall provide all activity generated from all systems sorted by property location and events/activity shall be chronologically reported. For example, each opening / closing, each breach of the system and resolution, times/dates of events, false alarms and actual alarms, and names associated with user codes. This electronic report shall be emailed directly to Susan_sarna@nps.gov.

6.4 See Section 5.5 for the delivery of Service Calls.

SECTION 7.0 GOVERNMENT FURNISHED ITEMS

7.1 Government provided telephone contact list shall be provided by the COR upon award and throughout the life of this award.

7.2 The Government will furnish no materials or tools. All materials and tools are Contractor furnished from outside the park.

7.3 Contractor may park vehicles in the public parking areas in a manner which does not interfere with site visitors or site employees.

7.4 Public restrooms will be available for the contractor employees to use. Common housekeeping rules apply; use of facilities may be prohibited if determined by COR.

SECTION 8.0 SECURITY

8.1 Prior to starting any work, the Contractor shall report to the Park’s Security Advisor and check in.

The Contractor shall report to the Security Advisor at the completion of their work. While in museum, collections storage and sensitive areas within the Park the contractor will be escorted by National Park Service employee at all times. Service technicians shall have credentials displayed and wear company uniform with company name visible. Representatives of contractor’s office will be allowed to park vehicles in areas designated by park personnel.

8.2 mailto:to%20Susan_sarna@nps.gov.

Contractor personnel or equipment shall not come in contact with any furniture, artifacts etc. at any time. There shall be no use of any tobacco products including vapor or e-cigarettes as well consumption of any foods or liquids unless directed by park personnel. If smoking materials are to be used, the technician shall ask for direction from the park personnel. The same applies to all foods and liquids.

8.3 No technician at any time shall be permitted to drill, nail, screw, remove etc. any piece or pieces of historic fabric. The technician shall ask the COR for clarification if the need arises.

8.4 Background Investigation: All contractor employees shall be of good character. The contractor shall have a background investigation (BI) completed on all prospective contractor employees for this site prior to the assignment at the contractor's expense. The BI must meet accepted standards for the alarm industry. The BI shall include as a minimum, a criminal history check, a credit bureau check, references from three persons, location of residences for the previous five (5) years and places of employment for the previous five (5) years. Evidence of any criminal history shall be brought to the attention of the COR prior to assignment to the site.

8.5 Citizenship: All contractor employees shall be citizens of the United States or lawfully admitted aliens qualified to work under current Immigration and Naturalization Service regulations

8.6 Drug Free Workplace: All contractor employees shall be drug free. Any level of illegal drug use is sufficient to disqualify a contractor employee from working on the site.

8.7 All technicians working on site and answering calls to the central station must clear a Criminal Offender Recod Information (CORI) background check.

SECTION 9.0 PLACE OF PERFORMANCE

9.1

Services shall take place at the following National Park Service locations:

Location Description # of Systems

Theodore Roosevelt Home 10 Sagamore Hill Rd. Key Pad 8 Oyster Bay, NY Pull Stations 9 Smoke Detectors 84 Duct Detectors 5 Heat Detectors 1 Motion Detectors 56 Window Contacts 82 Door Contacts 12 Curtain Alarms 6 Case Alarms 3 Pressure Pads 2

Old Orchard Museum 20 Sagamore Hill Rd. Key Pad 6 Oyster Bay, NY Heat Detector 4 Pull Stations 6 Smoke Detectors 50 Duct Detectors 2 Motion Detectors 20 Window Contacts 24 Case Alarms 18 Door Contacts 11

Maintenance Building 22 Sagamore Hill Rd Key Pad 1 Oyster Bay, NY Heat Detector 5 Pull Stations 3 Smoke Detectors 5 Motion Detectors 4 Door/Garage Contacts 4 Window Contacts 1

Location Description # of Systems

Gray Cottage (private residence) 16 Sagamore Hill Rd. Smoke Detectors 5 Oyster Bay, NY Key Pad 1

Foreman’s Cottage (private residence) 18 Sagamore Hill Rd Smoke Detectors 3

New Barn (private residence) 14 Sagamore Hill Rd. Smoke Detectors 6

SECTION 10.0 PERIOD OF PERFORMANCE

10.1 Services will commence for a base one-year period of performance. There are two one-year options associated with this purchase order.

SECTION 11.0 RESTRICTIONS

11.1 No food, liquids, or tobacco products shall be permitted inside any of the aforementioned properties without the approval of the COR. The COR will direct the contractor/tech on where he or she is allowed to have food, liquid, or tobacco products.

11.2 No drilling, cutting, scraping or fastening to any fabric is allowed at any of the aforementioned properties without approval from the COR. This approval can only come from the COR, no other park personnel has the authority to approve. Susan Sarna (516-802-5586) is the COR.

11.3 No active listening devices such as radios, ipods, etc. shall be permitted at any of the aforementioned properties. This includes devices using ear buds. Explanation: each of the aforementioned properties is staffed with personnel and they are also open for public tours. Music, loud conversation, etc. would be a disturbance to the staff and/or visitors and shall not be permitted.

11.4 No physical contact with historic artifacts is permitted without the approval of the COR.

11.5 All work shall be completed in such a way as to create no damage and to protect the surrounding property, collection, fabric etc.

11.6 No work is to be undertaken without specific approval of the Contracting Officer or COR as applicable.

SECTION 12.0 Contact

12.1 For inquiries or clarifications regarding this project, please contact: Patrick Richards, Patrick_richards@nps.gov, 516-802-7549