B08 Attachment 0018 - PWS Annex B - Supply PRS.pdf

Annex B - Supply PRS

Task/Requirement Standard Sampling Method, Lot & Acceptable

Quality Level (AQL)

INSTALLATION SUPPLY AND SERVICES DIVISION (ISSD) – GENERAL

CENTRAL ISSUE FACILITY (CIF)

5.15.1 Process outgoing lateral transfers.

Timeliness: Begin lateral transfer process NLT three (3) GBDs after receipt of the PBO approved DA 3161.

Complete lateral transfer within 15 GBDs of receipt from PBO.

Quality: Lateral transfers processed IAW local directives, AR 710-2, AR 710- 4, and ISM Operating Manual.

Random Sampling

Lot: The total number of outgoing lateral transfers during the period being surveilled.

AQL: 2.5

5.15.1 Process incoming lateral transfers.

Timeliness: Lateral transfer processed NLT three (3) GBDs after receipt from

PBO.

Quality: Lateral transfers processed IAW local directives, AR 710-2, AR 710- 4, and ISM Operating Manual.

Random Sampling

Lot: The total number of incoming later transfers during the period being

Maintain a suspense file for temporary loans.

Timeliness:

a. Temporary loan files established on the same day completing the issue to the customer.

b. If unit departed without clearing the CIF, the PBO is informed within one (1) GBD of missed/incomplete clearing appointment.

Random Sampling

Lot: The total number of temporary loan files established during the period being

Maintain a file of active OCIE records including DA Form 3645-1.

Timeliness: No more than a three (3) GBD backlog unless written approval has been provided by the PBO or DGR.

Quality: File maintained IAW AR 710-2, DA Pam 710-3-1, AR 25-400-2, and local directives.

Random Sampling

Lot: The total number of records processed during the period being

5.15.2.1 Maintain proper storage of OCIE in facility

Quality:

a. Location of item by NSN accurately reflects the location listing.

b. Containers are properly labeled with LRC approved Inventory Label.

Random Sampling

Lot: The total number of container locations containing stock items at the time of surveillance.

c. Quantity depicted on container label matches the quantity in the container.

AQL: 0.4

5.15.3 Unserviceable or obsolete OCIE documents submitted to CIF

PBO.

Timeliness: The DD 1348s for unserviceable or obsolete OCIE items are completed within five (5) GBDs of approval by CIF PBO.

Random Sampling

Lot: The total number of CIF PBO approved turn-in documents during the period being surveilled.

5.15.3 Serviceable excess OCIE items documents submitted to CIF

PBO.

Timeliness: The DD 1348s for serviceable excess OCIE items are completed within five (5) GBDs of approval by CIF PBO.

Lot: The total number of CIF PBO approved serviceable excess OCIE items documents during the period being

5.15.4 Perform annual closed-door 100% wall-to-wall inventory.

Timeliness:

a. Location survey conducted no sooner than five (5) GBDs before the start of the inventory.

b. Location survey results provided to the CIF PBO no less than two (2) GBDs prior to the inventory start date.

c. Completed inventory counts provided to the CIF PBO NLT one (1) GBD after inventory count start date.

d. If recount is required, provide results to the CIF PBO NLT one (1) GBD after recount start date.

Quality: Inventory performed IAW current regulations and local directives.

Surveillance Activity Checklist

Lot: The inventory being surveilled.

AQL: 1.0

Perform causative research for annual closed-door 100% wall-to-wall inventory.

Timeliness: Causative research results provided in writing to the CIF PBO NLT five (5) GBDs after receipt of Inventory Adjustment Report (IAR).

Lot: The causative research required.

Quality: Causative research includes corrective actions for all inventory adjustments IAW DA Pam 710-2-2.

Perform cyclic or special inventory as requested by CIF

PBO.

Timeliness: Return completed inventory counts to the CIF PBO NLT one (1) GBD after inventory count start date.

Quality: Inventory is certified by the individual that conducted the inventory.

AQL: 1.0

5.15.4 Perform causative research for cyclic or special inventory.

Timeliness: Causative research results provided to the CIF PBO NLT two (2) GBDs of completion of the inventory.

Quality: Causative research includes

AQL: 1.0

INSTALLATION SUPPLY SUPPORT ACTIVITY (RETAIL SUPPLY SVCS)

5.19.1 Maintain a voucher register for

Found on Installation (FOI) items.

Timeliness: Document numbers assigned from the voucher register the same day the FOI is discovered.

Quality: Register maintained IAW local directives, AR 710-2, and DA PAM 710-

2-2.

Random Sampling

Lot: The total number of document numbers assigned from the register during the period being surveilled.

AQL: 2.5

5.19.1 Process warehouse denials.

Timeliness: Warehouse denials processed within one (1) GBD.

Quality: Warehouse denials processed

IAW AR 710-2, GCSS-A manuals, ADSM-18-L1Y-AJT-ZZZ-EM, and local directives.

Random Sampling

Lot: The number of warehouse denials processed during the period being surveilled.

AQL: 2.5

5.19.1 Prepare a Supply Discrepancy

Report (SDR) / Quality

Deficiency Reports (QDR), in

WEBSDR for discrepancies of

Timeliness: SDRs/QDRs prepared and processed within one (1) GBD of discovery of damages or discrepancies.

Lot: The total number of SDRs/QDRs processed during the period being shortage, damages, or overages of shipments received.

Quality: SDRs prepared IAW WEBSDR guidance.

5.19.1 Perform annual closed-door 100% wall-to-wall inventory and location survey.

Timeliness:

a. Location survey conducted no sooner than five (5) GBDs before the start of the inventory.

b. Location survey results provided to the DGR no less than two (2) GBDs prior to the inventory start date.

c. Completed inventory counts provided to the DGR NLT two (2) GBDs after inventory count start date.

d. If recount is required, provide recount results to the DGR NLT two (2) GBDs after recount start date.

Quality: Inventory performed IAW current regulations and local directives.

AQL: 1.0

5.19.1 Perform causative research for annual closed-door 100% wall-to-wall inventory.

Timeliness: Causative research results provided in writing to the DGR NLT two (2) GBDs after receipt of the Inventory Adjustment Report (IAR).

Quality: Causative research includes

AQL: 1.0

5.19.1 Perform any special and cyclic inventories as requested by the

DGR.

Timeliness: Return completed inventory counts to the DGR NLT one

(1) GBD after inventory count start date.

Quality: Inventory is certified by the

Perform causative research for special and cyclic inventories.

Timeliness: Causative research results provided to the DGR NLT two (2) GBDs of completion of the inventory.

Quality: Causative research includes

Maintain a register for all non-stand NSN items turned in to the ISSA for disposal.

Quality: The register contains, at a minimum, customer’s document number, non-standard NSN, nomenclature, quantity, unit of issue, condition code, date signed for, and DLADs location.

Random Sampling

Lot: The total number of non-standard NSN items turned in to the ISSA during the period being surveilled.

5.19.3 Process and post receipt

documents.

Timeliness: Shipments are received, inspected, inventoried, and posted daily.

Quality: Receipt documents processed

IAW DA Pam 25-30, AR 710-2, and local directives.

Random Sampling

Lot: The total number of receipt documents processed during the period being surveilled.

AQL: 0.65

5.19.3 Maintain a logbook to record

notification of customer shipments when receiving customer items that are ready for pick-up.

Timeliness: Customer notified within one (1) GBD.

Quality: Shipments annotated in logbook contain at a minimum, a log number, date received, unit/activity name, phone number, date contacted, date received, name and signature of the individual that picked up the shipment.

Random Sampling

Lot: The total number of shipments annotated in the logbook during the period being surveilled.

AQL: 2.5

5.19.3 Process turn-in Documents

Timeliness: Turn-in documents are processed within one (1) GBD of receipt.

Quality: Turn-in documents processed IAW AR 710-2, AR 710-4, DA Pam 710- 2-2.

Random Sampling

Lot: The total number of turn-in documents processed during the period being surveilled.

5.19.3 Storage of materiel in warehouse

Quality:

a. By NSN, item(s) are in the physical location indicated by the government provided automated system.

Random Sampling

Lot: The total number of non-shelf-life materiel numbers in the warehouse at the time of surveillance.

b. Locations are all marked IAW current regulations and local guidance.

5.19.5 Perform a monthly Arms Room

inventory.

Timeliness: Arms Room inventory completed by the end of the last business day of the month.

Quality: Conduct inventory of all CCI and sensitive equipment IAW AR 710-

2, AR 735-5, and AR 710-4.

Surveillance Activity Checklist

5.19.5 Provide Packing and Crating

services.

Timeliness: Shipments processed within 2 business days of receiving shipping instructions.

Quality: Shipments processed IAW instructions received from the NICP.

Random sampling

Lot: The number of shipment documents processed on the day of surveillance.

AQL: 90%

5.19.6 Ensure the proper condition of shelf-life expendable materiel (Non-Hazardous Materiel) in storage is recorded correctly and preserved properly to prevent degradation.

Quality:

a. Condition code annotated on tracking system matches how the materiel in warehouse is annotated.

b. Materiel is properly preserved (Packaged) to prevent degradation.

Random Sampling

Lot: The total number of shelf-life (Non- Hazardous) items in the warehouse at the time of surveillance.

5.19.6 Perform Care of Supply in

Storage (COSIS).

Timeliness: Perform required inspections that identify discrepant packaging within the required cyclic times or by the Stock Readiness Program.

Quality: IAW Stock Readiness Program

Business Rules, AR 710-2, AR 740-3, DA

PAM 700-32, DODM 4140.27, MIL-STD-

2073-1, and local directives.

Random Sampling

Lot: The total number of COSIS inspections performed during the period being surveilled.

AQL: 2.5

5.19.6.1 Determine crating and

packaging requirements for storage.

Timeliness: Determination made the same day received.

Quality:

a. Maintain a logbook that contains, at a minimum, nomenclature, NSN, number of item(s), date shipment

Random Sampling

Lot: The number of determinations recorded in the logbook during the period being surveilled.

received, date determination made, date of packing/crating.

b. Determination made IAW Stock Readiness Program Business Rules, AR

740-3, 2 MIL-STD-2073-1, DA PAM

700-32, and local directives.

HAZARDOUS MATERIAL (HAZMAT)

5.20.1 Perform all inventories as requested by DGR.

Timeliness: Return completed inventory counts to the AO NLT one (1) GBD after inventory count start date.

Quality: Inventory is certified by the

AQL: 1.0

5.20.1 Perform causative research for inventory.

Timeliness: Causative research results provided to the AO NLT two (2) GBDs of completion of the inventory.

Quality: Causative research includes

AQL: 1.0

5.20.3 Ensure the proper condition of

shelf-life in storage is recorded correctly and preserved properly to prevent degradation.

Quality:

a. Condition code annotated on tracking system matches how the materiel in warehouse is annotated.

b. Materiel is properly preserved (packaged) to prevent degradation.

Lot: The total number of shelf-life expendable materiel numbers in the warehouse at the time of surveillance.

AQL: 2.5

AMMUNITION SUPPLY SERVICES

5.22.3 Maintain a Command Oriented Arms, Ammunition, and Explosives (AA&E) Security Screening and Evaluation Record (DA Form 7708) for each employee at the ASP.

Timeliness:

a. Ensure DA Form 7708 is completed prior to employee starting work at the

ASP.

b. Security check is repeated IAW AR 190-13.

Quality: DA Form 7708 is maintained IAW AR 190-11 or current regulation.

100% Inspection (Conducted prior to employee starting work at ASP and at their annual anniversary)

Lot: The total number of employees starting work at the ASP and/or due for their annual screening during the period

5.22.4 Train AA&E employees IAW DA Pam 385-64, AMC Reg 350-4, ALARACT messages and other training required.

Timeliness:

a. Ensure AA&E employees are trained prior to starting work at the

ASP.

b. Ensure updated/additional training required by the government is completed IAW timeline provided by

COR.

100% Inspection (Conducted prior to employee starting work at ASP and when required by government)

Lot: The total numbers of employees starting work at the ASP and/or due for annual screening and/or receiving new training required by the government.

5.22.5.1 Inspect commercial vehicles delivering ammunition and complete DD Form 626 (Motor Vehicle Inspection) prior to entry into the ASP.

Quality: All vehicles inspected prior to entry to the ASP with findings noted on the DD Form 626 IAW AR 710-2.

Random Sampling

Lot: The total number of DD Form 626s for commercial vehicles delivering ammunition filled out during the period

5.22.5.1 Inspect military unit vehicles and complete DD Form 626 (Motor Vehicle Inspection) prior to their entry into the ASP.

Quality:

a. All military unit vehicles inspected prior to entry to the ASP with findings noted on the DD Form 626 IAW AR 710-2.

b. Driver’s license is endorsed IAW local directive(s).

Random Sampling

Lot: The total number of DD Form 626s for military unit vehicles filled out during the period being surveilled.

5.22.6 Perform required inventories.

Timeliness: Inventories are conducted IAW timeline provided by the Ammunition Accountability Officer

(AAO).

Quality: Inventories are performed

IAW AR 710-2.

Lot: The inventory being surveilled

AQL: 1.0

5.22.6 Perform causative research for cyclic or special inventory.

Timeliness: Causative research results provided to the AAO NLT two (2) GBDs of completion of the inventory.

Quality: Causative research includes corrective actions for all inventory

Surveillance Activity Checklist

5.22.6.2 Prepare and mark all light boxes and non-standard packs for storage.

Quality: All light boxes and non-standard packs for storage are properly marked IAW current regulations.

Random Sampling of Storage Facility

Lot: The total number of light boxes and non-standard packs contained in one (1) storage facility at the time of surveillance.

AQL: 0.25 (of light boxes and non-standard packs)

CONTRACTOR PERSONNEL REQUIREMENTS & SAFETY

1.3.2.4 Operate and PMCS MHE (forklifts) as part of implementation of the plan of maintaining GFE.

Quality:

a. All forklifts are properly dispatched with the correct signatures on the dispatch form.

b. All forklifts are PMCS’d IAW current regulations and guidance.

Random Sampling

Lot: The total number of forklifts on the GFE list.

AQL: 0.65

1.8.5 Ensure eye-wash stations (plumbed and portable) are in compliance with current regulatory guidance.

Timeliness: Eye-wash stations are checked weekly.

Quality: Check is conducted IAW current ANSI guidance.

Random Sampling

Lot: The total number of eye-wash stations located in contractor operated maintenance facilities.

AQL: 4.0

Ensure portable fire extinguishers are in compliance with current regulatory guidance.

Timeliness: Portable fire extinguishers are checked monthly.

Quality: Check is conducted IAW current NFPA guidance.

Random Sampling

Lot: The total number of portable fire extinguisher stations in contractor operated maintenance facilities.

AQL: 1.5

Ensure all bench and floor mounted electrical equipment (i.e., electric grinders, saws, drills, etc.) is IAW current regulatory guidance.

Quality: Equipment is safe to use and is in compliance with current regulatory guidance.

Random Sampling

Lot: The total number of bench and floor mounted electrical equipment (i.e., electric grinders, saws, drills, etc.) on the GFE list in maintenance facilities.

Ensure all hand-held electrical tools are in compliance with current regulatory guidance.

Quality Equipment is safe to use and is in compliance with current regulatory guidance.

Random Sampling

Lot: The total number of electrical tools on the GFE list in maintenance facilities.

AQL: 6.5