B08_Att_02_SOW_-_Elevator_Maintenance_Services_Final.pdf

SCOPE OF WORK – SECTION C

GOLDEN GATE NATIONAL RECREATION AREA

Provide Service for one Elevator at the Park

This is a base plus four (4) option year service contract. The Service Contract Act applies to this contract.

1. Scope

The Contractor shall furnish all necessary labor, materials, and equipment to provide inspection, and preventive maintenance for one (1) passenger elevator within Golden Gate National Recreation Area, located at 201 Fort Mason, San Francisco, California, 94123.

Existing Elevator

2. Requirements

All work shall be performed using the criteria procedures set forth in “Safety code for Existing Elevators and Escalators” - ASME, A17.3 and ASME A17.2 Guide for Inspection of Existing Elevators. These are national standards that are currently being followed by all elevator service companies per ASME (American Society of Mechanical Engineers)

1. Maintenance and Inspection. Maintenance shall consist of maintaining the elevators in a continuously safe, reliable, and satisfactory operating condition. The work described in the following paragraphs shall be performed by the Contractor, and unless otherwise specified, applies to all parts of the elevator, including hoist ropes, electric traveling cables, machine motors, generator brushes, controller, selectors, worn gears, thrusts, bearings, brake magnet coils or brake motors, brake shoes, windings, rotating elements, contacts, coils, resistors for operating motor circuits, magnet frames leveling devices, cans, car and hoistway door hangers, tracks and guides, dooming, baseboard, car door operating devices, car lights, push buttons, annunciators, indicators, hall lanterns, bulb replacements, and all other elevator installation accessory equipment complete, where included as a part of the elevator installation at the time of the proposal for this work is submitted.

Inspection and lubrication shall be accomplished in accordance with the following frequencies, A report for each month of inspection and lubrication should be provided to the COR once the work has been completed monthly, report should include all the work done and any findings that need further attention to ensure elevator continues to operate:

1. Monthly Tasks

Item

A. Phone operation Push the “PUSH TO CALL” button.

Once NPS Dispatch comes on say “Elevator Technician at Fort Mason, bldg. 201 Testing line” Notify COR if “PUSH TO CALL” is not functioning.

Notification should be immediately.

B. Hatchway Clean, Check

C. Pit Clean

D. Lubrication Lubricate Idler Sheave, Door Motors, Brake Leverage, Door Cans, Selector, Leveling Mechanism, Ball Bearings, Pit Sheaves, Guide Roller Bearing, Slush All Open Gears

E. Check Oil in Buffer Keep full to level indicated.

F. Clean Commutators With Canvas Pad

G. Clean Selector and door Chains and Grease Lightly H. Maintain the elevator machinery clean from oils.

K. Required written log, documenting monthly Firefighter’s recall operational test and keep on premises.

J. Monthly Phase 1 recall testing by use of them main floor key switch. If provided, a minimum of one-floor operation while on Phase II to assure the system is maintained in proper operating order shall be performed.

3. Quarterly, A report for of what was completed on a quarterly basis should be provided to the COR once the work has been completed Quarterly, report should include all the work done and any findings that need further attention to ensure elevator continues to operate:

Item Tasks

A. Governor Clean, Check

B. Car Top and Bottom Clean

C. Car Door Operator Inspect, Adjust

D. Retiring Cam Inspect, Adjust

E. Selector Clean, oil Check

F. Relay Switches Clean, Adjust

G. Compensator Sheaves Check, Adjust

H. Traveling Cable Inspect

I. Blow dust off Motors, Resistors, Relay Boards, etc.

4. Semi-Annually; A report for of what was completed on a Semi-Annually basis should be provided to the COR once the work has been completed Semi-Annually, report should include all the work done and any findings that need further attention to ensure elevator continues to operate:

A. Guide Shoes or Roller Guides Check

B. Machine Inspect

C. Doors and Interlocks Clean; Oil, Adjust

D. Leveling Inspect, Adjust

E. Lubrication Lubricate Safety Sheaves or Bottom of Car

5. Annual, A report for of what was completed on a Annual basis should be provided to the COR once the work has been completed Annually, report should include all the work done and any findings that need further attention to ensure elevator continues to operate:

A. Control Motors Clean, Inspect, Adjust

B. Starter Controller Clean, Check Wires

C. Limit Switches Clean, Check

D. Rails Clean, Oil, Tighten

E. Selector Clean, Oil, Check

F. Relay Switches Clean, Adjust

G. Lubrication Check, Clean and Graphite Brake Cores

Drain and Renew oil in Gear Boxes and Motor and Generator Bearings

6. Every 5 year Hydraulic Load Test Report, A report for of what was completed on Every 5 year, should be provided to the COR once the work has been completed Every 5-year, report should include all the work done and any findings that need further attention to ensure elevator continues to operate:

Safety and buffer tests are required by the American National Standard Safety Code for elevators, dumbwaiters, (A17.1 and A17.2) are to be performed by the contractor.

7. Inspection shall include but not be limited to the following: A report for of what was completed on a annual basis should be provided to the COR once the work has been completed annually, report should include all the work done and any findings that need further attention to ensure elevator continues to operate:

A. Inspection from Inside Car - Annually

1. Check and test operation of all hoistway doors and their associated operational and safety devices at each landing.

2. Check Emergency doors for access and proper operation. Check car floor landing threshold for proper condition, clearance between car-platform sill and hoistway edge at each landing.

3. Check hoistway protection at shear points. Check car door, associated operational and safety devices. Check acceleration and retardation, car lighting, fan, panic push button and bell, and floor signal devices.

4. Check operating hand ropes, car switch or other operating devices in car.

B. Inspection Outside of Hoist way - Annually

1. Check for condition of hoistway enclosure, landing buttons, keys, door panels, vision panels, service keys and glass corer to key receptacles (Check at each landing as appropriate).

C. Inspection from Top of Car - Annually

1. Check condition of car and counterweight fastenings, sheave supports and fastening, counterweight frame condition and overhead supports.

2. Check wire rope fastenings, equalizer, rope fastenings on counterweight car crosshead and governor, rope shackle releasing carrier.

3. Inspect wire rope condition for car, counterweight, governor or safety device as to proper functioning.

4. Check slowdown and stop switches for condition, fastenings, alignment and proper functioning. Check upper final limit switch.

5. Check car and counterweight guide rails for wear, alignment and proper functioning. Check upper final limit switch.

6. Door operating devices, motors, cams, sprockets, retiring cam or other devices are to be checked for wear, alignment, fastenings, operation.

7. Inspect wire roping - car, counterweight and governor. Governor: check for proper operation of tripping, rope grip, field regulating switch, stopping contacts in control circuit, potential switch operation and governor seal.

D. Inspection in Machine Room - Annually

1. Machine Room: check that equipment and/or material essential to maintenance is stored in machine room.

2. Check hoisting machine in its entirety for wear, backlash of, parte, lubrication.

3. Check brake, hoisting machine motor, motor generator and controller mechanisms, their associated wiring and devices.

E. Inspection in Pit – Annually

1. Check car and counterweight guide shoes and safety jaws for proper condition, clearances, and function.

2. Check car safeties, roping and associated devices for proper condition and operation.

3. Lower final limit switch and engaging cam.

4. Traveling cables.

5. Car and counterweight spring or hydraulic buffers.

6. Car sling

7. Governor-rope tension frame and share.

8. Pit floor.

8. Testing. Tests shall be conducted annually in the presence of the contracting

Officer’s Representative. Tests shall include but not be limited to for following:

A. Governor – Operated car Safeties No-Load Tests.- Annually

1. No load test at slow speed by manually tripping governor.

2. Before releasing safety, check all safety mechanism parts for damage, proper positioning, remaining rope turns, drum mechanisms and rope releasing carrier.

3. Check all governor parts for defective parts or operation, after release, check guide rails for damage.

B. slack - rope device on top of car. - Annually

Operation test: made with no load

C. governor - operated car safety-rated load. – Annually

Test at rated speed, test made with test weights in, car equal rated capacity of elevator.

A report for of what was completed on a Annual basis should be provided to the COR once the work has been completed Annually, report should include all the work done and any findings that need further attention to ensure elevator continues to operate:

3. Service Calls for entrapment only (2 times a year)

Emergency rescue for passengers trapped in the elevator or elevator stuck between floors.

The contractor shall provide inspection and preventive maintenance Monday through Friday 8:00am to 3:30pm, local time, except weekends and during Federal Holidays. Emergency calls are for entrapment only (2 times a year)

4. Notifications

A. The Contracting Officer Representative (COR) shall be notified, in advance, of the time and purpose of each proposed visit to the work site in order that arrangements may be made for Government Inspection and access to facility.

B. A Service ticket shall be prepared indicating time of inspection, buy whom, location and any type of inspection or maintenance performed. The ticket shall be returned to the COR at the end of the service day.

5. Work Schedules

Within fifteen (15) days after receipt of notice of award, the Contractor shall submit to the Contracting Officer, a schedule of planned performance for the entire contract period. This schedule of operations shall delineate the purposed monthly dates that the required periodic work items will be accomplished for each elevator. Upon approval of the schedule of operations by the contracting Officer, no deviations shall be made by the Contractor without the express authorization of the Contracting Officer. The work items enumerated herein are the minimum expected by the Government under this contract. The Contractor shall maintain the specified elevators in a good and safe operating condition at all times in accordance with accepted maintenance, repair, and inspection practices as set forth in the American National Safety Code for Elevators and Dumbwaiters (ANSI) A.12.1 and Inspector's Manual (ANSI) A.12.2

6. Government Inspection

A. Each phase of the work, during the Contractor's operations and after completion, is subject to inspection by the Contracting Officer Representative (COR). The Government also reserves the right to inspect the elevators with or without notice to the Contractor and is such detail as deemed necessary.

B. All work found necessary as a result of these inspections, shall be performed by the Contractor at no increase in contract price.

7. Maintenance Inspection

A. At the time scheduled, the Contractor shall accompany the Contracting Officer Representative (COR) during periodic inspection of elevator. The Contractor will be furnished with a list of deficiencies which are found.

8. Initial Work

A. The Contractor shall, within twenty-five (25) working days after the effective start date of the contract, make a complete and systematic inspection of all elevators which area part of this contract. The inspection shall be a joint Government and contractor inspection.

The Contractor shall submit an itemized report (within twenty-five (25) calendar days after the contact date), to the Contracting Officer (CO) and Contracting Officer's Representative (COR), listing all existing deficiencies that require correction to bring the elevators up to an acceptable and satisfactory condition. Should inspection disclose any deficiencies which present a hazard, either to the elevator or passenger, the hazard shall be immediately called to the attention of the CO and/or COR.

9. Existing Elevator Specifications

The controller is a DC Traction Controller, manufacture by Smartrise.

The type of controller is a Magnetek HPV 600.

The present capacity is 2500lbs. and speed of 250 fpm.

It has 4 stops, a ground floor (exterior), 1st, 2nd, and 3rd floor.