B08_Atch_7_-_Reference_Manual_58_Structural_Fire_Management.pdf

Structural Fire Reference Manual 58 l

Table of Contents (Final Version 2015)

NATIONAL PARK SERVICE TABLE OF CONTENTS

REFERENCE MANUAL 58 Page 1

STRUCTURAL FIRE MANAGEMENT

TABLE OF CONTENTS

CHAPTER 1 INTRODUCTION

1. INTRODUCTION

2. RESPONSIBILITIES

3. STRUCTURAL FIRE MANAGEMENT PROGRAM OBJECTIVES

4. STRUCTURAL FIRE MANAGEMENT PROGRAM REQUIREMENTS

5. AUTHORITIES

6. STRUCTURE OF REFERENCE MANUAL 58

CHAPTER 2 ESSENTIAL ELEMENTS OF STRUCTURAL FIRE MANAGEMENT

1. INTRODUCTION

2. ESSENTIAL ELEMENTS BY POSITION

CHAPTER 3 INCIDENT REPORTING

1. INTRODUCTION

2. RESPONSIBILITIES

3. PARALLEL REPORTING REQUIREMENTS

4. ATTACHMENTS

CHAPTER 4 STRUCTURAL FIRE MANAGEMENT PLANS

1. INTRODUCTION

2. RESPONSIBILITIES

3. SFMP REQUIREMENTS

4. SFMP AUTHORITY

5. SFMP UPDATES

6. REQUIRED ELEMENTS OF A STRUCTURAL FIRE MANAGEMENT PLAN (SFMP)

7. STRUCTURAL FIRE MANAGEMENT PLAN TEMPLATE

8. ATTACHMENTS

CHAPTER 5 PROGRAM AUDITS, ASSESSMENTS, REVIEWS, AND INCIDENT

INVESTIGATIONS

1. INTRODUCTION

2. RESPONSIBILITIES

3. STRUCTURAL FIRE PROGRAM REVIEW OBJECTIVES

4. INFORMATION REQUIRED

5. FINAL REPORT STANDARDS AND FORMAT

CHAPTER 6 STRUCTURAL FIRE PREVENTION AND FIRE CODE COMPLIANCE

1. INTRODUCTION

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REFERENCE MANUAL 58 Page 2

STRUCTURAL FIRE MANAGEMENT

2. RESPONSIBILITIES

3. CONSTRUCTION PLANNING AND DESIGN REVIEW

4. FIRE PROTECTION SYSTEMS

5. FIRE PROTECTION SYSTEMS COMMISSIONING, AND CERTIFICATE OF OCCUPANCY

PERMITS

6. VARIANCE/WAIVER REQUESTS

7. INSPECTION AND ABATEMENT PROGRAMS

8. EMERGENCY PLANS, BUILDING EVACUATION DRILLS AND CROWD MANAGEMENT

9. PORTABLE FIRE EXTINGUISHERS

CHAPTER 7 FIRE PROTECTION FOR HISTORIC STRUCTURES AND BUILDINGS WITH

COLLECTIONS

1. INTRODUCTION

2. RESPONSIBILITIES

3. LEGISLATIVE REQUIREMENTS AND FEDERAL MANDATES

4. PROTECTION AND STEWARDSHIP OF CULTURAL RESOURCES FROM THE EFFECTS OF

STRUCTURAL FIRE

5. APPLICABLE FIRE AND LIFE SAFETY CODE IMPLICATIONS: LIFE SAFETY OR PROPERTY

PROTECTION

6. FIRE AND LIFE SAFETY CODE COMPLIANCE FOR HISTORIC STRUCTURES AND

STRUCTURES WITH MUSEUM COLLECTIONS

7. PLANNING: PROJECT IDENTIFICATION AND FORMULATION FOR PMIS INPUT

8. ENSURING COMPLIANCE DURING THE CONSTRUCTION PHASE

9. FIRE SAFETY DURING CONSTRUCTION

10. INTRODUCTION TO APPENDIX A – STRUCTURAL FIRE PROTECTION OF CULTURAL

RESOURCES IN THE NATIONAL PARK SERVICE

CHAPTER 8 STRUCTURAL FIRE PROGRAM JOB DESCRIPTIONS

1. NATIONAL LEVEL POSITIONS AND RESPONSIBILITIES

2. DENVER SERVICE CENTER POSITIONS AND RESPONSIBILITIES

3. REGIONAL LEVEL POSITIONS AND RESPONSIBILITIES

4. PARK LEVEL POSITIONS AND RESPONSIBILITIES

CHAPTER 9 FIRE SUPPRESSION (OPERATIONS)

1. INTRODUCTION

2. RESPONSIBILITIES

3. ENGINE COMPANY OPERATIONS

4. SPECIAL OPERATIONS

5. FIREFIGHTING EQUIPMENT

6. ACRONYMS AND ABBREVIATIONS

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STRUCTURAL FIRE MANAGEMENT

CHAPTER 10 TRAINING AND CERTIFICATION

1. INTRODUCTION

2. POSITIONS

3. CERTIFICATION REQUIREMENTS

4. TRAINING (TESTING AND EVALUATION)

5. CERTIFICATION EVALUATORS OR PROCTORS

6. REVOCATION, SUSPENSION, ANNULMENT OR DENIAL OF CERTIFICATION

7. LIVE FIRE TRAINING

8. BIANNUAL REFRESHER

9. ANNUAL TRAINING REQUIREMENTS

10. CERTIFICATION CHALLENGE PROCESS

11. RECORD MANAGEMENT

12. FORMS

CHAPTER 11A MEDICAL STANDARDS

1. INTRODUCTION

2. RESPONSIBILITY

3. MEDICAL STANDARDS

4. MEDICAL EXAMINATIONS

5. RISK ASSESSMENT PROCESS

6. MANAGEMENT OFFICIAL’S DECISION

7. EXISTING WAIVER OR RISK MITIGATION WITH CONDITIONS

8. DOCUMENTATION

9. FORMS

10. APPENDIX

CHAPTER 11B FITNESS STANDARDS

1. INTRODUCTION

2. RESPONSIBILITY

3. FITNESS STANDARDS

4. FITNESS STANDARDS (NON-COMPLIANT)

5. RECORD MANAGEMENT

6. DEFINITIONS

CHAPTER 12 STRUCTURAL FIRE INVESTIGATIONS

1. INTRODUCTION

2. RESPONSIBILITIES

3. NOTIFICATION PROCEDURES

4. PROCEDURES FOLLOWING A FIRE

5. STRUCTURAL FIRE INCIDENT REVIEW TEAM

6. INVESTIGATION RESOURCES

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STRUCTURAL FIRE MANAGEMENT

CHAPTER 13 FIRE SAFETY FOR COMMERCIAL SERVICES (Under development)

CHAPTER 14 AGREEMENTS AND CONTRACTS

1. INTRODUCTION

2. RESPONSIBILITIES

3. TYPES OF AGREEMENTS

4. CONTRACTS

5. REFERENCES

6. ATTACHMENTS

CHAPTER 15 SCOPE OF WORK FOR PROJECTS

1. INTRODUCTION

2. RESPONSIBILITIES

3. SCOPE OF WORK (SOW)

4. TASK ORDERS

5. REFERENCES

ATTACHMENTS

NATIONAL PARK SERVICE CHAPTER 1

REFERENCE MANUAL 58 Introduction STRUCTURAL FIRE MANAGEMENT Page 1

INTRODUCTION

1. Introduction

Reference Manual 58: Structural Fire Management provides detailed and comprehensive guidance on implementing a service-wide structural fire management policy for the National Park Service. The National Park Service's policy on structural fire is expressed in the NPS Management Policies and in Director’s Order 58: Structural Fire Management.

Reference Manual 58 (RM 58) provides NPS field employees with references, operating policies, standards, procedures, general information, recommendations, and examples to assist them in carrying out the Management Policies and Director’s Order. While certain chapters or sections provide important guidance by themselves, there is an inter-relationship among the chapters that provides clarity and continuity for carrying out the management of NPS structural fire programs.

This manual is a revision of the previously issued RM 58. The provisions of this reference manual supersede all previous NPS instructions, requirements, and statements of policy relating to structural fire management.

RM 58 is available electronically on the NPS intranet. The reference manual contains links to other pertinent information that will be valuable to personnel with structural fire responsibilities. This manual will be maintained as a living document and revisions will be made as necessary.

The objectives of RM 58 are as follows:

• Establish a framework through which the NPS institutionalizes and implements principles, codes, standards, policies, guidance, and reporting requirements related to structural fire.

• Provide a consistent approach for addressing structural fire effectively and efficiently with service-wide programs such as Facility Management, Cultural Resource Management, Wildland Fire Management, Commercial Services Management, Law Enforcement, and Emergency Medical Services.

• Identify the structural fire codes and standards that have been adopted by the NPS.

• Provide a framework for communicating the objectives and standards of the NPS structural fire management program to internal and external audiences.

• Re-emphasize that it is essential that structural fires be prevented and suppressed in order to protect life and property.

• Identify clear guidelines for preparing, responding, and recovering from structural fire incidents.

Chapter 1 Introduction (Final 2015)

NATIONAL PARK SERVICE

REFERENCE MANUAL 58

STRUCTURAL FIRE MANAGEMENT

CHAPTER 1

Introduction

2. Responsibility

2.1. National Level

The Branch Chief, Structural Fire is responsible for the NPS structural fire program leadership, coordination, and management at the national level. The Branch of Structural Fire is located at the National Interagency Fire Center (NIFC) in Boise, Idaho.

Specific structural fire program responsibilities are found in each chapter of RM 58.

2.2. Regional Level

Regional Directors are hereby designated as the Authority Having Jurisdiction (AHJ), as defined in NFPA 1, within their respective regions. AHJs will be the individual responsible for enforcing DO/RM 58 and for approving designs, equipment, materials, and all procedures regarding structural fire. Regional Directors may grant waivers or refer the request to the Director as the situation warrants. The Regional Directors may delegate, in writing, to other qualified individuals within his or her region the authority necessary for the administration of all structural fire safety and enforcement. This includes the approval of design, equipment, materials, installations, and all procedures regarding structural fire. The AHJ will be responsible for resolving conflicts between codes or standards.

NPS Regional Structural Fire Managers (RSFMs) are responsible for NPS structural fire program leadership, coordination, and management within their regions. The RSFM will provide training, oversight, and information to parks within their region and coordinate activities with other regions, agencies, and states as necessary and prudent for the program. The Regional Structural Fire Managers must involve other programs, such as Facility Management, Cultural Resource Management, Wildland Fire Management, Commercial Services Management, Law Enforcement, and Emergency Medical Services, as necessary and appropriate, to ensure an integrated program.

Specific structural fire program responsibilities are found in each chapter of RM 58.

2.3. Park Level

NPS Park Superintendents are responsible for assigning a Park Structural Fire Coordinator (PSFC). The PSFC is responsible for developing, implementing, and evaluating structural fire management activities within their parks. Park Superintendents will ensure that their employees are trained and made available for participation in structural fire management, as the situation demands. Employees with operational, administrative, or other skills will support structural fire management efforts, as necessary. Specific structural fire program responsibilities are found in each chapter of

RM 58.

3. Structural Fire Management Program Objectives

Structural fire management activities are essential to the accomplishment of the NPS mission. The management emphasis of RM 58 is that the National Park Service manages structural fire to protect people, building contents, structures, and

NATIONAL PARK SERVICE CHAPTER 1

STRUCTURAL FIRE MANAGEMENT Page 3 resources from the effects of fire. Parks must ensure that structural fire management is fully integrated into all related program management and planning.

Structural fire management policy and procedures reflect the considerations, capabilities, and program direction, while being responsive to related management objectives. Park Superintendents must ensure that these policies are incorporated into all structural fire management actions. Managers and other personnel must actively embrace and implement the recommendations, and be committed to ensuring full implementation.

4. Structural Fire Management Program Requirements

The first principle of NPS structural fire management is that fires be prevented and suppressed in order to protect life and property. Structural fires have caused injuries and extensive damage to assets in the National Parks. Yet, most structural fires are preventable, and by implementing a structural fire management program, the costly effects of structural fires can be minimized.

As stated in National Park Service Management Policies 2006, 9.1.8, Structural Fire Protection and Suppression:

“Superintendents will manage structural fire activities as part of a comprehensive interdisciplinary effort to protect resources and promote the safe and appropriate public enjoyment of those resources. Fire prevention, protection, and suppression will be primary considerations in the design, construction, rehabilitation, maintenance, and operation of all facilities. Structural fires will be suppressed to prevent the loss of human life and minimize damage to property and resources. The Service's structural fire protection and suppression program will provide, through Director's Order #58: Structural Fire Management and Reference Manual 58, additional policy, standards, operational procedures, and accountability to meet the diverse needs and complexities of individual park units. The goal is to ensure that all national park areas receive an appropriate level of fire protection that is provided in a safe and cost-effective manner by qualified personnel.

Each superintendent will complete a structural fire assessment and develop a structural fire plan to meet park needs. Structural fire protection and suppression capabilities will be maintained in accordance with those plans. Prevention priorities will focus on occupied structures and cultural resources, with emphasis placed evenly on code compliance, early warning detection, suppression systems, employee training, and awareness.

Fire prevention through code-compliant new construction, upgrading of existing structures, standardized and regularly scheduled fire inspections, and properly installed and maintained detection and suppression systems will be the primary means of addressing and correcting NPS structural fire deficiencies. Where these measures are not sufficient to meet park needs, agreements will be entered into with non-NPS entities capable of providing requisite fire suppression assistance. Support from neighboring fire protection organizations is encouraged and superintendents should enter into

NATIONAL PARK SERVICE CHAPTER 1

STRUCTURAL FIRE MANAGEMENT Page 4 appropriate agreements whenever possible to enhance fire-fighting capabilities.

Development of a park fire brigade will be considered only when all other options have been explored and found unacceptable.”

Additional specific structural fire program requirements are found in each chapter of RM 58.

5. Authorities

Authorities for the management of structural fire on National Park Service lands include the following:

United States Department of the Interior, Departmental Manual

National Park Service Management Policies, August 31, 2006

Director’s Order 58

Reference Manual 58

International Fire Code (IFC)

International Building Code (IBC)

National Fire Protection Association (NFPA)

Occupational Safety and Health Administration (OSHA)

International Fire Service Training Association (IFSTA)

U.S. Fire Administration (USFA)

ICC International Wildland Urban Interface Code

6. Structure of Reference Manual 58

Chapter 1 Introduction Chapter 2 Essential Elements of Structural Fire Management Chapter 3 Incident Reporting Chapter 4 Structural Fire Management Plans Chapter 5 Content of Structural Fire Program Review Chapter 6 Structural Fire Prevention and Fire Code Compliance Chapter 7 Fire Protection for Historic Structures and Buildings with Collections Chapter 8 Structural Fire Program Job Descriptions Chapter 9 Fire Suppression (Operations) Chapter 10 Training and Certification Chapter 11a Medical Standards Chapter 11b Fitness Standards Chapter 12 Structural Fire Investigations Chapter 13 Fire Safety for Commercial Services (under development) Chapter 14 Agreements and Contracts Chapter 15 Scope of Work for Projects Chapter 16 Attachments

Chapter 1 Introduction (Final 2015) http://classicinside.nps.gov/documents/Chapter%201%20Introduction%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%202%20Essential%20Elements%20of%20Structural%20Fire%20Management%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%203%20Incident%20Reporting%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%204%20Structural%20Fire%20Management%20Plans%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%205%20Content%20of%20%20Structural%20Fire%20Program%20Review%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%206%20Structure%20Fire%20Prevention%20and%20Fire%20Code%20Compliance%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%207%20Appendix%20(Final%202014)%20.pdf http://classicinside.nps.gov/documents/Chapter%208%20Structural%20Fire%20Program%20Job%20Descriptions%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%209%20Fire%20Suppression%20Operations%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%2010%20Training%20and%20Certification%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%2011a%20Medical%20Standards(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%2011b%20Fitness%20Standards%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%2012%20Structural%20Fire%20Investigations%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%2014%20Agreements%20&%20Contracts%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%2015%20Scope%20of%20Work%20for%20Projects%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%2017%20Attachments%20(Final%202014).pdf

NATIONAL PARK SERVICE CHAPTER 2

REFERENCE MANUAL 58 Essential Elements of Structural Fire Management STRUCTURAL FIRE MANAGEMENT Page 1

ESSENTIAL ELEMENTS OF STRUCTURAL FIRE MANAGEMENT

1. Introduction

The responsibility for structural fire within the National Park Service is the same for all regions, parks, and management levels and, with few expectations, is accomplished through collateral duties. While there may be some differences within each region, the essential elements do not change. This chapter identifies the key positions and the associated responsibilities that each has in assisting the NPS to meet its structural fire mandates.

Director Associate Director, Visitor and Resource Protection (V&RP) Division Chief, Fire & Aviation Management Regional Directors Regional Chief Rangers Regional Structural Fire Managers (RSFMs) Park Superintendents Park Structural Fire Coordinators (PSFCs)

The National Park Service’s policy on structural fire is expressed in Director’s Order 58 (DO 58). The Director’s Order and Reference Manual 58 (RM 58) provide technical information regarding structural fire management requirements and procedures.

A list identifying the essential elements for each position is provided. These lists are quick reference tools to be used in identifying the minimum essential elements for each position. Due to the uniqueness and complexity of structural fire management programs, other elements may be added.

2. Essential Elements by Position

DIRECTOR

STRUCTURAL FIRE PROGRAM

ESSENTIAL ELEMENTS

The Director of the National Park Service is responsible for assuring every unit of the NPS is meeting its fire and life safety responsibilities.

ASSOCIATE DIRECTOR, VISITOR AND RESOURCE PROTECTION

STRUCTURAL FIRE PROGRAM

ESSENTIAL ELEMENTS

Chapter 2 Essential Elements of Structural Fire Management (Final 2015)

STRUCTURAL FIRE MANAGEMENT Page 2

1. The AD, V&RP is responsible to the Director for assuring all federal requirements as they pertain to fire and life safety in the NPS are being met.

2. Assures agency policies are clear and meet fire and life safety requirements across the Service.

3. Ensures that positions within in the program are encumbered by qualified personnel to meet the needs of the program.

4. Provides policy development guidance on implementation of new requirements within the program.

DIVISION CHIEF, FIRE AND AVIATION MANAGEMENT

STRUCTURAL FIRE PROGRAM

ESSENTIAL ELEMENTS

1. Assures fire and life safety requirements are communicated properly to responsible agency managers.

2. Assists Branch Chief with tactics and methods to effectively communicate fire and life safety requirements servicewide and to senior agency managers.

BRANCH CHIEF, STRUCTURAL FIRE

1. Develops agency policy to assure the agency is meeting its structural fire responsibilities.

2. Assures agency policies meet all federal requirements as they apply to fire and life safety and emergency response to structure fires.

3. Communicates and educates policies and directives to the field to assure policies are understood and implemented.

4. Assures that appropriate funding is available to ensure that the program is effective.

5. Develops audit processes to evaluate regions and parks compliance with policies.

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REGIONAL DIRECTORS

Regional Directors are accountable to the Director for structural fire management programs and activities for the region.

1. Remain current and knowledgeable of the goals and objectives of the Structural Fire Management Program.

2. Become knowledgeable of the responsibilities associated with the designation of “The Authority Having Jurisdiction” for matters pertaining to fire safety.

3. Retain or delegate to a qualified person within the region the “Authority Having Jurisdiction” for fire safety. It is recommended that the responsibility be delegated to the Regional Structural Fire Manager.

4. Assure that appropriate funding is available to ensure that the program is effective.

5. Incorporate current and future structural fire management goals in all regional planning and program development.

REGIONAL CHIEF RANGERS

In most cases, Regional Chief Rangers directly supervise the Regional Structural Fire Manager.

1. Remain knowledgeable of the current Structural Fire Management Program Strategic Plan.

2. Remain knowledgeable of Director’s Order and Reference Manual 58: Structural Fire Management.

3. Provide general day-to-day guidance and supervision to the Regional Structural Fire Manager.

STRUCTURAL FIRE MANAGEMENT Page 4

4. Support and advocate for the Regional Structural Fire Manager’s availability and involvement with various work groups, meetings, and committees.

5. Promote and provide resources, funding, and support to the Regional Structural Fire Manager.

REGIONAL STRUCTURAL FIRE MANAGERS

Regional Structural Fire Managers are accountable for region wide program implementation, leadership, coordination, and management.

1. Qualified Regional Structural Fire Managers that are delegated by the Regional Director as the “Authority Having Jurisdiction” have the responsibility on all matters related to structural fire within the region.

2. Remain actively involved and engaged with the national program office regarding the setting of goals and objectives of the Structural Fire Management Program for the service.

3. Maintain an intimate knowledge of Director’s Order and Reference Manual 58 and the 2010 - 2015 Strategic Plan for structural fire.

4. Review and approve park Structural Fire Management Plans and works to assure parks are complying with all elements of the plan.

5. Ensure new information or information regarding the modification of structural fire program standards are distributed to all parks within the region.

6. Provide technical support for parks within the region.

7. Notify the national office of regional structural fire related problems, conflicts, or deficiencies.

PARK SUPERINTENDENTS

STRUCTURAL FIRE MANAGEMENT Page 5

Park Superintendent are accountable for the park’s structure fire program and must take appropriate actions necessary to ensure life safety and do all that is possible and reasonable to prevent fires.

1. Remain knowledgeable of Director’s Order and Reference Manual 58 – Structure Fire Management.

2. Appoint in writing a Park Structural Fire Coordinator and makes the individual known to the Regional Structural Fire Manager.

3. Ensure that a Park Structure Fire Management Plan is written, current, and implemented in accordance with Reference Manual 58.

4. Ensure Fire Protection Condition Assessments (FPCAs) in all park structures that pose a fire and life safety or resource threat have been completed and funding requests are in place to address identified deficiencies.

5. Assure all fixed fire protection systems are inspected and tested annually and invoice and inspection reports are kept on file with the PSFC or Commercial Services.

6. Ensure a solicitor reviewed and approved aid agreement is in place, if the park relies on local agencies to provide fire suppression or fire protection services.

7. Assure a qualified person as discussed with the AHJ conducts fire and life safety inspections in all Commercial Services managed facilities annually and inspection results are filed with the Park Structural Fire Coordinator and/or the park Commercial Services office.

8. Convene and participate in an annual structural fire meeting that focuses on the state of structure fire in the park. This is an opportunity to check compliance with the A123 internal control assessment, DO/RM 58 compliance, and safe engine company operations, if applicable, and, most importantly, to understand and make priorities for known structure fire deficiencies and tasks.

PARK STRUCTURAL FIRE COORDINATORS

Park Structure Fire Coordinators (PSFCs) are designated by Park Superintendents and serve as the primary point of contact within the park for structural fire issues.

1. Implement a parkwide structural fire management program in accordance with Director’s Order and Reference Manual 58: Structural Fire Management.

STRUCTURAL FIRE MANAGEMENT Page 6

2. Assure the park’s Structure Fire Management Plan is developed, approved, and implemented in accordance with guidance provided by Reference Manual 58 and the Regional Structural Fire Manager

3. Ensure the structural fire program is integrated with other park programs and divisions as appropriate.

4. Ensure that information and issues regarding the park structural fire program are coordinated with the Regional Structural Fire Manager.

5. Ensure that the PSFC attends and completes WASO approved Park Structural

Fire Coordinator training within one year of being designated

6. Ensure that pre-incident plans are written as needed for all park structures and that responding forces have these plans and are familiar with these structures and their contents.

7. Assure the aid agreement is in place and that responding forces are familiar with hydrant systems, building construction, collections within, historic status, and/or historic fabrics of the building, etc.

8. Assure there is a hot work permitting process in place in the park and it is followed.

http://inside.nps.gov/waso/custompages.cfm?prg=358&id=10087&lv=3&pgid=3999 http://inside.nps.gov/waso/custompages.cfm?prg=358&id=10087&lv=3&pgid=3999

NATIONAL PARK SERVICE CHAPTER 3

REFERENCE MANUAL 58 Incident Reporting STRUCTURAL FIRE MANAGEMENT Page 1

INCIDENT REPORTING

1. Introduction

The reporting of structural fires is an agency requirement and also an important element in understanding how to prevent future fires. The use of a consolidated reporting system can play a role in reducing injuries, fatalities, and economic losses from fire and related emergencies. Incident reports facilitate the collection, compilation, analysis, and use of structural fire data to produce and disseminate information needed by agency decision makers.

Incidents to be reported are fires involving structures and/or alarm activations (with the exception of alarm problems transmitting a ‘trouble’ alarm). A structure is defined as any man-made object. This includes dumpsters, boardwalks, vehicles, boats, aircraft, and buildings. It does not include fires that burn only wildland fuels. All structural fire incidents within park boundaries are to be reported, regardless of the responding unit (NPS or non-NPS). Additionally, any time an NPS resource responds to a structural fire incident outside of the park boundaries, it is to be reported. A report is to be submitted any time the structure fire apparatus responds, even if it is cancelled en route. Any type of incident requiring the response of NPS engine company personnel and/or apparatus or any incident with outside fire department response to park property must be reported.

This includes non-fire incidents, such as hazmat and rescue incidents.

There are two required reporting systems that apply to structural fire incidents within all NPS units:

Incident Management Analysis and Reporting System (IMARS) – As of January 1, 2013, IMARS is the required reporting system for all NPS incidents.

Therefore, all structural fire incidents are to be reported in IMARS. A memorandum issued September 2013 outlines this requirement.

Serious Incident Notification – The purpose of the Serious Incident Reporting System is to ensure prompt and proper notification of NPS and Departmental officials of serious incidents that occur near or within park areas. All significant field incidents will be reported in a timely manner to the Deputy Chief, Law Enforcement, Security and Emergency Services, Operations and Policy (DCOP) and the appropriate Regional Office following established procedures. Under NPS serious incident reporting requirements, structural fires are considered Level 2 emergencies. They are to be reported to the DCOP via email within three days. For additional guidance, refer to RM-9, Ch. 36.

2. Responsibilities

2.1. National Level

Coordinate with the Office of Law Enforcement, Security and Emergency

Chapter 3 Incident Reporting (Final 2015) http://classicinside.nps.gov/documents/Memorandum%20-%20IMARS%20Direction%20FINAL.pdf

STRUCTURAL FIRE MANAGEMENT Page 2

Services to ensure that structural fire reporting requirements are met for IMARS.

Ensure that Regional Structural Fire Managers (RSFM) follow the established incident reporting procedures and assist the regional offices with questions or issues about structural fire incident reporting, incident notification, and incident updates.

Develop and distribute an annual report of all NPS structural fire incidents.

2.2. Regional Level

Ensure that structural fire incident information is communicated between parks, the regional office, and the national program office.

Ensure that the agency’s incident reporting requirements for structure fire and all hazard incidents are being followed and assist the parks with questions or issues as they arise.

Review for accuracy and completeness all structural fire incidents that occur within the region.

2.3. Park Level

Report all structural fire incidents utilizing IMARS. Those parks without direct access to IMARS (i.e. parks without assigned law enforcement officers) should contact their Regional Structure Fire Manager to work out a solution for having structural fire incidents entered into the system.

Follow any regional incident reporting requirements that may be in place in addition to the agency requirements.

Serious Incident Notification – Under NPS serious incident reporting requirements, structural fires are considered Level 2 emergencies. Parks are to report all structural fires involving any NPS-owned property to the Deputy Chief, Law Enforcement, Security, and Emergency Services, Operations and Policy (DCOP) via email within three days.

Additional Agency Reports – Additional NPS reporting procedures may be applicable, as outlined in 3.3.2.

3. Parallel Reporting Requirements

3.1 Outside Agency Reports

In many incidents, particularly with structural fires, other federal, state, and local agencies with overlapping jurisdictions or through aid agreements respond to incidents on NPS property. These agencies have information gathering or reporting requirements that are separate from the NPS. Reporting requirements

Chapter 3 Incident Reporting (Final 2015)

STRUCTURAL FIRE MANAGEMENT Page 3 for other agencies do not nullify NPS sites from meeting NPS reporting requirements. Reports prepared by other departments should be submitted as part of the NPS report to provide additional information and documentation for the incident.

3.2 Additional NPS Reports

In addition to the submission of an incident report in IMARS, the following agency reports may be required as well. NPS requirements to submit serious incident reports do not negate the park’s responsibility to submit an incident report for the same event.

The data requirements for each report are similar but not identical. Incident reports are detailed accounts which can help provide statistical data that can assist in planning and decision making and to strengthen justifications to support requests for resources to meet operational needs.

Serious Incident Reports are required for all level-2 emergencies.

For incidents which involve employee injuries or deaths, there is additional guidance on agency notification requirements which may be found in Reference Manual 50B, Occupational Safety and Health Program.

In incidents where a fire involved wildland fire fuels, the guidance for wildland fire reporting can be found in RM 18, Ch. 11. In cases where a fire burns both a structure and wildland fuels, a wildland fire report should be completed in addition to a structure fire report.

3.3 National Fire Incident Reporting System (NFIRS)

NFIRS is the world’s largest national database for fire incident information. All 50 states and the District of Columbia report into the NFIRS database. Parks are encouraged, but are not required to reported structural fire incidents into NFIRS.

At this time, IMARS does not collect comparable data, so the Service is unable to submit agency fire reports as a single entity into NFIRS. Parks that are interested in reporting their structural fire events into NFIRS can visit the following website for additional information:

http://www.usfa.fema.gov/fireservice/nfirs/index.shtm

4. References

Structural Fire Incident Report

IMARS Code Classification List

Structural Fire Incident Reporting Memorandum

Serious Incident Notification web page

Chapter 3 Incident Reporting (Final 2015) http://www.usfa.fema.gov/fireservice/nfirs/index.shtm http://classicinside.nps.gov/documents/Structural%20Fire%20Incident%20Report.pdf http://classicinside.nps.gov/documents/Structural%20Fire%20Incident%20Code%20Classification.pdf http://classicinside.nps.gov/documents/Memorandum%20-%20IMARS%20Direction%20FINAL.pdf http://inside.nps.gov/waso/custompages.cfm?prg=45&id=8728&lv=2&pgid=3504

NATIONAL PARK SERVICE CHAPTER 4

REFERENCE MANUAL 58 Structural Fire Management Plans STRUCTURAL FIRE MANAGEMENT Page 1

STRUCTURAL FIRE MANAGEMENT PLANS

1. Introduction

This chapter identifies the standards, procedures and required components for developing or updating a Structural Fire Management Plan (SFMP). National Park Service 2006 Management Policies require that a SFMP be completed for all parks with buildings, or manmade resources having the potential for damage or loss from fire. An SFMP is considered an essential park planning document.

The park plan needs to provide the federal laws, DOI and NPS policies that require this plan. In the interest of making this as easy as possible, a template for developing the SFMP is provided. The template provides all of the required elements that must go into creating a comprehensive plan. However, it is understood that not all elements may pertain at all parks. Where this is the case, the subject block is to remain in the plan and “not applicable” or N/A is to be written under this subject block. This is important for a couple of reasons. The regional AHJ will know this subject has been considered and not just over looked by the park and as conditions, operations, significant fire event and missions change at the park this subject block may now be required.

The SFMP is required to be reviewed annually and after a significant structural fire incident occurs. An SFMP also requires a regional level review every 5 years.

2. Responsibilities

2.1. National Level

Establish and maintain the standards and requirements for the development of Structural Fire Management Plan.

Ensure that RSFM’s have the latest version of this template and are knowledgeable of the requirements and importance of these plans.

2.2. Regional Level

Review each newly completed SFMP.

Review park SFMP after a significant structure fire incident to assure plan addresses the circumstance that lead up to that incident and is edited to reduce the potential or prevent that type of incident from occurring again.

Perform detailed reviews of SFMPs every five years to ensure conformance with current standards, laws, policies, and service-wide objectives and revise as needed to assure plan adequately addresses the conditions and complexities in the park.

Serve as a consultant for park personnel regarding SFMP development and updates.

Chapter 4 Structural Fire Management Plans (Final 2015)

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2.3. Park Level

Superintendent

Have written, review and approve new and updated SFMPs to ensure policy and regulatory compliance, as well as technical and operational soundness. The Superintendent is to assign this to the PSFC who is to consult with the Regional AHJ in the development, review, and revision of the SFMP for the park.

Park Structural Fire Coordinator (PSFC) will:

Review and update the SFMP annually.

Review SFMP with park management after a significant structural fire incident to ensure the plan includes and accurately addresses current standards, laws, policies, and agency objectives and to prevent or minimize the potential for this type of incident from occurring again.

Assure plan is current and signed by the Superintendent.

It is recommended that the regional AHJ is included in all revisions and updates to the plan.

3. SFMP Requirements

The development of SFMPs should be coordinated with all park management program areas, all park staff to the extent possible, cooperators, park partners, volunteers and neighboring fire response agencies and reflect the park’s existing planning documents, such as the General Management Plan (GMP). The SFMP is a document based on professional structural fire management expertise, specific knowledge of park resources and responsibilities, and an accurate assessment of the park’s structural fire assets, liabilities and operations.

SFMP’s need to include applicable references and citations to policy and provide clear operational guidance and made known by all entities, persons and businesses that work within or conduct business with the park unit.

New and updated SFMPs are to be reviewed, approved and signed by the Park Superintendent.

4. SFMP Authority

National Park Service Management Policies 2006 states:

“Each superintendent will complete a structural fire assessment and develop a structural fire plan to meet park needs. Structural fire protection and suppression capabilities will be maintained in accordance with those plans. Prevention priorities will focus on occupied structures and cultural resources, with emphasis placed evenly on code compliance, early warning detection, suppression systems, and employee training and

STRUCTURAL FIRE MANAGEMENT Page 3 awareness.”

Once a draft SFMP is approved by the Superintendent, the plan will be reviewed by the regional AHJ to ensure that the plan:

at the park.

c. Includes structural fire management objectives that protect life, property, and resources and places the appropriate emphasis on fire prevention, protection and operations.

d. Has been developed with internal and external interdisciplinary input, and reviewed by appropriate subject matter experts.

e. Installation, inspection, testing and maintenance of all fire protection systems and equipment are performed and documented in accordance with Department of Interior and NPS policies.

f. Alterations, modifications and changes to historic structures or historic landscapes must include review and compliance with State Historic Preservation Office requirements.

5. SFMP Updates

Annual updates, updates following a significant structural fire incident, and five-year comprehensive reviews are required for all SFMPs. The purposes of the updates and reviews are to:

Evaluate and validate planned actions.

Assess annual program results and outcomes to determine whether actions identified in the SFMP are effective or require modification.

Update policy, terminology, references and incorporate new technology if applicable.

Revisit planning assumptions and synchronize with other park planning efforts (e.g., GMP or RSS revisions and direction)

The initial writing of a SFMP is required to have the review, signature and date of the

RSFM.

Annual inspections are to be done in park but a review by the RSFM is strongly encouraged.

A SFMP review after a significant structure fire incident in the park should include the involvement of the RSFM.

A fire year comprehensive review is required to have the review, signature and date of the RSFM.

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5.1. Annual SFMP review and update requirements

The annual SFMP update is intended to keep the document current with policy and to ensure the fire management program includes a process of adaptive management to incorporate new knowledge, modernization, and the best available technologies. In addition, the annual update is essential to ensuring the document continues to conform to current laws, objectives, codes and standards procedures, strategies, and terminology.

Dates set for annual reviews of SFMP’s should serve as a trigger for park management to schedule meetings with senior staff, engine company members, all entities that have aid agreements with parks to discuss all aspects of the structure fire program. This should include review of all aid agreements, general review and understanding of the agreement. Identify, update and conduct Pre Incident plans and schedule walk-throughs of all target hazards and buildings with significant or irreplaceable contents, update call out and contact lists for emergency responses, assure clear and concise communications are in place for emergency responses, any delegations of authority are still current and accurately reflected the interest and understanding of all entities involved, that no policy changes on behalf of any party has changed and will affect any aspect of the agreement.

Documentation of SFMP’s updates is required. The documentation will at a minimum contain the annual update checklist and a signature page signed and dated by the Superintendent. The annual plan updates are to be incorporated into copies of the park’s SFMP, with records kept in the park files. An electronic copy of the plan is to be made available to the regional AHJ if requested.

5.2. Five year Comprehensive SFMP review and update requirements

Although five-year comprehensive reviews have purposes similar to the annual update process, the five-year review includes a more comprehensive and interdisciplinary approach to reviewing and updating the SFMP and this effort should be led by the

RSFM.

6. Required elements of a Structural Fire Management Plan (SFMP)

The SFMP is divided into two subsections, Relationship to Policy and Structural Fire Program Management. Information required for each subsection is identified below.

6.1. Relationship to Policy

The purpose of this section is to link the SFMP to NPS Structural Fire Policy. It is to summarize in broad terms the direction for managing structural fire in the park. This section is to reflect the goals, objectives, and desired future conditions related to structural fire found in the General Management Plan and all other park plans that could be affected by a structure fire event to assure these program areas are included and considered for their protection, safety and preservation.

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The following topics are to be included:

Reference and include the current version of NPS Management Policies concerning structural fire management.

Briefly explain why the unit was established.

Briefly summarize the significant resources and values at risk of the unit.

State the goals and objectives contained in t he park's General Management Plan

(GMP) or similar foundational planning document as they pertain to structural fire management.

State the objectives of the park’s Cultural R esource and Facilities Management

Plans as they pertain to structural fire management.

State that the Structural Fire Management Plan will help meet the objectives of the

GMP an d other pertinent park plans by translating those objectives into specific structural fire management actions designed to achieve those objectives.

6.2. Structural Fire Program Management

The Structural Fire Program Management section is divided into the following headings.

a. General Management Considerations

Provide a brief overview of how structural fire will be managed. Topics to be addressed may include staffing, employee training, use of fire notification and automatic suppression systems, coo perative agreements with local fire response agencies, specifically how key program requirements are currently being met or plan to be met.

b. Structural Fire Management Goals

This section is used to identify the goals specific to structural fire management, as opposed to the goals of the General Management Plan or other park plans addressed in the Relationship to Policy section above. These goals provide the direction for the program and should be aligned with those found in the General Management Plan and other pertinent park plans. This section describes how the SFMP will safely and effectively help the park in achieving the goals as stated in the park’s overall management plan.

Examples of goals may include, but are not limited to:

" Life safety is the highest priority of every fire management activity", "Suppress all structural fires regardless of ignition source to protect the public, property, cultural and historic resources…"

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c. Program Scope

Describe the scope of structural fire management program elements that will be implemented within the park and further developed through the SFMP. It should include a brief and defensible rationale for all fire management components that are to be implemented such as:

d. NPS U nit Description and G eneral C haracteristics

Provide a description of the administrative unit, including cultural and historical resources, and real property. Include a description of individual park units, if applicable, and the general protection strategy to be used for each.

Identify key structural fire issues within the unit, such as historic structures, collections, multi-story buildings, fuel tanks etc. Cite all target hazards1 that provide significant fire and life safety concerns for park managers and how each is to be protected to prevent or minimize the potential for a fire ignition. Identify and list those buildings that are required to have fire evacuation drills conducted.

List all en tities on current aid agreements to provide suppression, inspection and investigative support to the park.

e. Responsibilities

List individual empl oyee positions and identify their role and responsibilities related to structural fire. If the park unit has an engine company, identify the positions and organizational structure. (See Chapter 8, Structural Fi re Program Job Descriptions for further information on structural fire positions.)

f. Aid Agreements

Identify all existing aid agreements that apply to structural fire. Provide the following details for each agreement:

Name of the agency or organization

Terms of the agreement

1 Target Hazard: A structure whose building materials and/or contents are combustible, whereby if a fire were to start, a significant loss or d amage to the structure or i ts contents or loss of life could occur. Examples may be:

1. Any structure that is actively used for a ny purpose, including seasonally used structures and structures used solely for storage.

negative impact to the park’s continuity of operations.

http://classicinside.nps.gov/documents/Chapter%208%20Structural%20Fire%20Program%20Job%20Descriptions%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%208%20Structural%20Fire%20Program%20Job%20Descriptions%20(Final%202014).pdf

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Signature page with expiration date

Contact name and number

(See Chapter 14, Agreements and Contracts, for further information regarding agreements.)

g. Funding

Describe the funding strategy that will be used to support all aspects of the park

SFMP.

h. Structural Fire Training

Identify all of the structure fire training needs including, but not limited to, building evacuation and fire drills, use of portable fire extinguishers, and engine company operations. Break out that training that is required and that which would benefit the park but is not required.

(See Chapter 10, Training, for further information about structural fire training.)

7. Structure Fire Management Plan T emplate

The SFMP ha s been developed in an outline format to assist park management in completing a comprehensive plan that fully addresses the fire and life safety and structure fire requirements of the park. The park is required to complete this template in its entirety. For those elements in the plan that do not pertain to the park than a N/A is to be annotated. This allows the RSFM to know that that element has been considered but does not apply at this park. More importantly, that element may pertain in future years.

8. References

Structural Fi re Management Plan T emplate http://classicinside.nps.gov/documents/Chapter%2014%20Agreements%20&%20Contracts%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%2014%20Agreements%20&%20Contracts%20(Final%202014).pdf http://classicinside.nps.gov/documents/Chapter%2010%20Training%20and%20Certification%20(Final%202014).pdf http://classicinside.nps.gov/documents/SFMP_NationalTemplate%207-10-2013.docx

1.1

NATIONAL PARK SERVICE CHAPTER 5

REFERENCE MANUAL 58 Program Audits, Assessments, Reviews, and Investigations STRUCTURAL FIRE MANAGEMENT Page 1

PROGRAM AUDITS, ASSESSMENTS, REVIEWS, AND INCIDENT INVESTIGATIONS

1. Introduction

Director’s Order 58 states, “Regional and park structural fire programs will be periodically reviewed for quality and effectiveness as required in RM-58,” thereby establishing the authority for audits, assessment, and reviews. Additional authority, including authority for incident investigations, can be found in Directors Order #50b, Occupational Safety and Health Program, and in OMB Circular A-123.

Rule 6. All the functions of repair, quality control and technical support must fit together.

Audits and inspections are an important part of your job as a leader in public safety. We cannot assume that all is going well. We must have control measures in place to assure things are being done right. This is not micromanagement – it is called doing your job.

If you do not have the audits (formal and informal) in place, you will not know about problems until they become consequences, and then you are in the domain of lawyers.