B01 RFP Attachment J01 SOW RB Maintenance Shop (GP23RB500Z06).pdf

STATEMENT OF WORK

RB MAINTENANCE SHOP

INDIAN HEALTH SERVICE

GPA CONTRACT – ROSEBUD, SD

ROSEBUD, SD

ROSEBUD HOSPITAL

DECEMBER 2024

Statement of Work Page 2 RB Maintenance Shop December 2024

Table of Contents

1. Project Description

2. Scope of Work (SOW)

3. Period of Performance

4. Submittals

5. Schedule/Meetings

6. Miscellaneous

7. Closeout Documents

Appendix A – Quote To SOW

Appendix B – Interior Revit Floor Plan

Appendix C – Existing utility Site Plan

Appendix D – Building 66’ x 100’ Design Reference

Appendix E – Approximate Building Location

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STATEMENT OF WORK

RB MAINTENANCE SHOP

Rosebud Service Unit

Rosebud, SD

1. Project Description A. Title: RB Maintenance Shop

B. Location: This project is located at the Rosebud Hospital in Rosebud SD.

C. Period of Performance: 180 calendar days after Notice to Proceed.

D. Description: This project primary purpose is to design and construct the Rosebud Facility with a new maintenance shop that will provide the staff the ability to store, repair and prep equipment in a secure and conditioned space. The shop will be located in a fence in area that will require some site preparation work before install a 66’ x 100’ metal post frame building. This building will have three walk-through doors of 3’ x 7’ as well as three overhead doors 12’ x 16’ located on the same side of the building and be position in the direction of the hospital. The shop will be placed and anchored to a concrete pad with an accompanying concrete apron that is sloped to prevent water buildup out to the adjacent road. The building will be provided an electrical service connection, service panel and electrical receptacles and overhead LED lighting by reusing existing electrical conduits that lead to the hospital electrical room. A heating system will be installed to sufficiently heat the space for winter conditions. A water main supply will be installed in the utility room in the northwest corner of the building as well as a sanitary sewer connection that will be sized to handle a floor drain system (linear or area), the wash sink, and a restroom with one lavatory and toilet. Interior will be insulated and lined with steel sheet panels from ground to 12’ up the wall with no horizontal seems. Exterior will be steel sheeting for roof and siding with gutters and down spouts. Contractor will install products to manufacturer specifications.

E. Background: Rosebud facility is lacking necessary interior storage capacity for maintenance equipment and community health outreach equipment. Currently, the equipment is stored outside without any designated area separating facility maintenance and quarters units. In addition, the lack of space means that most repairs to facility equipment is performed outside in conditions that are exposed to the weather or unsafe due to low lighting. To improve equipment life and decrease maintenance time this project was developed.

F. Related Documents

1. This SOW and any other standard government or IHS documents are included and considered a part of this contract.

2. IHS Architecture and Engineering Design Manual – 2022

3. FGI 2018 – Healthcare Facility Design Guide

4. NFPA 101 Life Safety Code – 2012

5. NFPA 70 National Electric Code (NEC)

6. Uniform Plumbing Code – 2015

7. International Mechanical Code - 2015

G. Common Acronyms or Definitions

1. IHS – Indian Health Service

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2. CMS – Centers for Medicare & Medicaid Services

3. RB – Rosebud

4. BAS – Building Automation System

5. Metasys – Name of the existing BAS

6. CO – Contracting Officer

7. COR – Contracting Officer’s Representative

8. PM – Project Manager

9. IGCE – Independent Government Cost Estimate

10. BIM – Building Information Model

11. LOD – Level of Design

12. CAD – Computer Aided Design

13. RFI – Request For Information

2. Scope of Work (SOW) The scope of this project includes all site work, new installation, and clean up for installation of the products described below. All electrical installation shall be done by an electrician licensed in the state of South Dakota.

The contractor shall provide all engineering, design, material, labor, equipment and supervision required to accomplish the following:

A. Design: Contractor shall provide intuitive designs based on the aforementioned information, design references, and specifications in this scope of work according to the various codes such as the ones listed above under related documents. Final Design must be approved by the COR & accompanying Service Unit Facility Manager before construction. Refer to Appendix D and Appendix E for building location and design references.

B. Demolition: Contractor to remove electrical conduit and wires in project area. Main electrical panel in area will be removed and the existing conduits are to remain to be reused. Cap existing conduits.

C. Warranty: Provide a 1-year labor and material warranty at no additional cost to the government which provides for the repair of all work and equipment that was provided under this scope of work.

D. Electrical: Contractor shall design new electrical service to building and include outlets, overhead lights with switches and garage door openers with switches in accordance with listed codes. Contractor shall provide the designed electrical service to building according to the National Electric Code or NFPA 70.

Service to include a minimum of a 200-amp panel with 220 single phase. New electrical service to the storage building to include electrical conduit, wiring, boxes, receptacles, etc. necessary for a successful installation of electrical service. Existing Conduits can be reused to run wiring from the hospital electrical room to the new building or new service can be pulled from nearest electrical supply. Contractor to ensure any service is sufficient. Existing conduit runs to an electrical box roughly 200’ from hospital.

New building will be roughly 70’ from electrical box. Contractor to install electrical and communication cable in conduit to new building. Refer to Appendix C for approximate utility locations.

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E. Plumbing: contractor to install Sanitary sewer services to building with two cleanouts on main line within 5 feet of building foundation with one clean out facing upstream and one facing down stream of pipe. Installation of domestic water will be included in the base bid that will enter the building in the future utility room and stub up from the floor with necessary fittings to provide water. Contractor to install linear floor drain system in middle of shop with concrete floor sloping to drain. Linear drain to be provide with removeable grates with a load rating of Class D. Contractor to install oil/sand interceptor with lid for linear drain to flow to before entering sanitary sewer system. Contractor to rough in sanitary sewer and domestic water for restroom. Area drains shall be provided with necessary cleanouts. Refer to floor plan for location of plumbing fixture for sanitary stub locations.

F. Mechanical:

a. Base: contractor to install in floor hydronic piping for future in floor heating and provide IHS engineer/COR with sizing calcs for approval prior to installation. Piping is to be pressure tested for leaks and capped.

b. Option item M1: Contractor to hydronic heating equipment including pumps, valves, water heater, slab temperature sensors, air temperature sensors, and other necessary components to provide a fully functional in floor heating system. Sensors to be installed to allow for a building avg temperature to be read from controller.

G. Concrete:

a. Base: Contractor shall provide a reinforced concrete pad 6” min thickness for the building footprint (estimated building foot print 6600 sqft). This pad will be designed to allow for the building to be securely anchored to it. Contractor shall install 5’ x 100’ reinforced concrete apron on the garage door side of the building to be sloped away from the building. Concrete floor in bay areas to slope towards linear floor drains. Refer to Appendix B for Revit plan drawings for reference.

b. Option Item C1: The contractor will provide a 20’ concrete apron that has a minimum slope to mitigate water away from the garage doors. This is option is intended to make the total size of the apron in front of the doors 25’ x 100’.

H. Metals: Contractor shall provide designed steel framing, steel roofing, roof snow guards, and steel exterior siding for a 66’ x 100’ building. Contractor to provide manufacturers specifications of all materials to be used. Colors samples will be provided to the COR and Rosebud facility for final approval prior to ordering.

I. Thermal and Moisture Protection:

a. Base: contractor to provide insulation on walls and roof with vapor barrier for protection. Batt insulation with vapor barrier and insulation with support straps. Building insulation must meet code standards for minimum R value in accordance with IECC.

b. Option item TMP1: Contractor to install closed cell spray foam on exterior walls and batt insulation with vapor barrier on the underside of the roof. Insulation must meet IECC code standards for minimum R value.

J. Openings: Contractor shall provide three walk through insulated doors (3’ x 7’) and three overhead insulated doors (12’ x 16’). All doors are to be metal and be thermally insulated. Contractor to provide all necessary hardware for installation and operation. All doors to have independent deadbolt with a single master key. Accessories include but not limited to latches, hinges, dead bolts, overhead door rails, overhead door openers, three button door operators (Up, Down, Stop) for overhead doors, etc.

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K. Earthwork: Prepare ground for designed driveway, concrete pad, electrical service, water and sanitary sewer service. A foundation or piers will be required to anchor the new building to per the building manufacturer’s specifications. Contractor shall prepare the earth for concrete pad placement (66 feet x 100 feet) and concrete apron placement sloping away from building. Also, providing any earthwork for utility – electrical service, water service, and sewer service. Refer to Appendix C for approximate utility locations.

L. Exterior Site: Contractor may remove fence near project area for ease of construction but will be required to replace any fence sections that was removed.

M. Clean Up: Jobsite shall be cleaned daily and must comply with the Infection Control & Safety Officer’s requirements given with the ICRA and PRCA. The construction areas involved shall be free of any debris, rubbish and left-over material scraps upon completion of the project. Trash receptacles used for the collection of this debris and their removal from the project site shall be provided by the contractor. The site will be inspected by the engineer prior to final payment to ensure the sites return to their original condition prior to construction.

N. Site Restoration: The construction site shall be free of any materials, debris and/or rubbish. The contractor will be responsible for the removal of this debris and must restore the site to its original condition as approved by the project engineer. Photo are to be taken before construction begins for documentation the sites original condition by the contractor.

O. Addition Facility Requirements: Contractor shall comply with the requirements of the hospital’s Facility Manager, Infection Control Officer and Safety Officer. These requirements will be laid out during the pre-construction meeting and will include providing a separated negatively pressurized work space, vented to the outside. Other permits and requirements will be given after the pre-construction meeting and the ICRA and PRCA assessments are completed.

3. Period of Performance.

A. Time of the Essence: All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

B. The Work will be substantially completed within one Hundred eighty (180) calendar days after the NTP.

4. Submittals A. Submittals or shop drawings shall be submitted for the following items and shall be delivered electronically to the COR or designated PM for final approval before ordering any new material or equipment.

1. Design

2. Reinforced Concrete Piers/Footings specification sheets

3. Reinforced Concrete Pad layout

4. Framing Material

5. Roof Material

6. Insulation

7. Steel siding

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8. HVAC equipment sizing and specification sheet

9. Electrical – boxes, breakers, lights and outlets.

10. Door and Door hardware

11. Overhead door and door hardware

12. Plumbing piping and fixtures.

5. Schedule/Meetings A. The general contractor shall submit a detailed schedule, in Gantt chart form, to the CO and COR for approval within (14) calendar days of the Notice to Proceed.

B. Pre-Construction Meeting: One Pre-Construction meeting shall be conducted prior to the start of the construction of the contract. This will include ICRA and PCRA coordinators as well as the Facility Manager and COR to review and address upcoming ICRA, PCRA, and Fire safety concerns as well as solutions and expectations of contractors during the construction. A site walk will be conducted to ensure work area is established.

C. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work.

D. Substantial Completion: One substantial completion meeting shall be held following notification of the COR by the General Contractor that the project is Substantially Complete.

E. Final Completion: One final completion meeting shall be held following determination that the project is complete.

6. Miscellaneous A. Security: The contractor will be responsible for the security of the work site. The hospital and the Indian

Health Service staff shall not be responsible for the security of the contractor’s tools, equipment, or material during the course of the project.

B. Correspondence. All correspondence shall be addressed to the COR. Each letter, document, etc., shall contain the following information:

1. Date

2. Project Numbers, Contract Number, Delivery Order Number and Service Unit Name/Location.

3. Name of those who were sent copies.

C. Superintendent. The prime contractor shall have an onsite superintendent for this project while any and all work is being performed unless prior approval is grant from the COR.

D. Tribal Requirements.

1. The Contractor and all subcontractors engaging in work on the Rosebud Indian Reservation will be required to comply with the Indian preference and Indian preference program requirements administered by the Rosebud Sioux Tribe Tribal Employment & Contracting Rights Office

(TECRO).

2. Before commencing work, contractors and sub-contractors are required to submit an acceptable “Compliance Agreement” to the TECRO office. Copies of this form can be obtained from the

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TECRO office. Typical requirements of TECRO include a fee of 4.5% on the total contract price, and submission of weekly certified payroll reports to TECRO.

3. Additionally, the rules and regulations of the TECRO Ordinance require that no person who is not a local Indian shall be employed by a covered employer until a work permit has been obtained for them from TECRO.

4. Contractors are strongly encouraged to contact the TECRO office at (605) 747-2322 for an explanation of tribal requirements. Other fees may apply.

E. Construction Materials and Storage

1. All materials shall be stored and handled according the manufacturers’ recommendations.

2. All materials shall be submitted to the COR prior to ordering, for approval by the project engineer.

3. The contractor(s) shall be present and on site to receive all construction material, equipment, or products. IHS staff will not be present, responsible, nor receive, or provide any type of offloading equipment for construction materials, products, or equipment. It is solely the contractor(s) responsibility to properly receive any and all construction equipment, products, and materials on site.

4. The contractor(s) shall provide their own means of storing any and all construction materials, products, or equipment required for installation. IHS staff will not be responsible or provide any means of storing construction material, products, or equipment before or during construction.

All material, products, or equipment remain the contractor(s) property until the project has been deemed substantially completed by all parties.

F. Hours Of Operation

1. The project shall start after receipt of the Notice to Proceed

2. The work hours shall be 8:00am – 5:00pm, Monday – Friday. Weekends and after-hours work may be available upon request. This project may require after hour and weekends to accomplish work in shortest time possible.

7. Closeout Documents The Contractor shall submit one hard copy set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents to the facility manager/engineer. The final installed submittal package and O&M shall also be sent electronically to the COR and/or PM.

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Appendix A – Quote To SOW

Appendix B – Interior Revit Floor Plan

Appendix C – Existing utility Site Plan

Appendix D – Building 66’ x 100’ Design Reference

Appendix E – Approximate Building Location