A2-1 Pre-Proposal Inquiries 1-28 Rosebud Maintenance Shop_IHS Response.pdf
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- Attached to
- Maintenance Shop at Rosebud, SD
- Solicitation number
- 75H70125R00031
About this file
This document is a Pre-Proposal Inquiries amendment for Solicitation 75H70125R00031, a construction project for a maintenance shop at the Rosebud Hospital in Rosebud, South Dakota. The solicitation is a 100% Small Business set-aside with a size standard of $45 million under NAICS Code 236220, with an anticipated project value between $250,000 and $500,000. The project involves constructing a 66' x 100' metal post frame building within a fenced area adjacent to the hospital, with a 180-calendar day performance period.
The amendment includes 28 requests for information (RFIs) covering detailed specifications such as equipment storage (including John Deere loaders, skid loaders, and a tractor), electrical requirements (2-220 outlets, 2.5" conduit), HVAC (electric heating), foundation design, and maintenance scope. Key notes include: no windows in exterior doors, in-floor heat maintained at 60°F, no parking lot included in the current scope, solar panels to be removed by others, and maintenance activities limited to routine tasks like hydraulic hose repairs. The contractor will be responsible for providing engineer-stamped plans and may choose to connect power from the hospital or install a new transformer.
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Amendment of Solicitation Amendment A00001 under Solicitation 75H70125R00031 Project GP23RB500Z06, Maintenance Shop at Rosebud, SD
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H70125R00031
PROJECT: Rosebud Maintenance Shop LOCATION: Rosebud, SD
PROJECT NO:
DOCUMENT
OWNER: Erik Lundstrom Email: Erik.Lundstrom@ihs.gov DOCUMENTS:
DATE: DEPARTMENT: IHS/DES
Item No.
Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response
Amendment A00001 dated 03/25/2025
1. RFI What kind of lighting to be used? CO The typical watts/SF for maintenance shop: ~1 Watt/SF
2. RFI What types of equipment are going to be utilized or stored in the maintenance shop? CO
1) JD 544 loader 29,886 lbs.
2) Case 621 Loader 27,750 lbs.
3) 4 JD Skid loaders
4) 1 case mini excavator
5) 1 JD 5095 tractor
6) 1 24’ RV trailer
3. RFI Is the HVAC system gas or electric? CO Electric.
4. RFI What are the concrete specifications? CO Concrete to be designed to accommodate the above equipment. Contractor to provide engineer stamped plans that include pad design.
5. RFI Is there existing geological borings/survey of the area? CO See attached geo tech reports.
6. RFI Are the solar panels part of the current SOW? CO No.
7. RFI What is the size of the electrical conduit to be tied into? CO 2.5”. Refer to attached as-built drawings for conduit size and location.
8. RFI What is expected for grading of the hill where the maintenance shop will be located? Should the hill be blended? CO
It is expected that the shop will be placed and graded to allow for proper water shed away from the structure. Blending the hill is acceptable.
Building location can be adjusted within the confines of the fenced in area to minimize grading, dirt removal and required engineer fill. Final building location to be determined after contractor survey is completed.
Project GP23RB500Z06, Maintenance Shop at Rosebud, SD
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H70125R00031
PROJECT: Rosebud Maintenance Shop LOCATION: Rosebud, SD
PROJECT NO:
DOCUMENT
OWNER: Erik Lundstrom Email: Erik.Lundstrom@ihs.gov DOCUMENTS:
DATE: DEPARTMENT: IHS/DES
Item No.
9. RFI Do they want any windows in the exterior doors or overhead doors? CO No. All doors are to be insulated solid steel doors with heavy duty hardware. Hardware to be keyed to a master key.
10. RFI What temp do they want the in floor heat to be maintained at? CO 60°F.
11. RFI
Is a soil sample or geotechnical available for this location?
a. If not, what type of foundation are to be assumed for bidding?
CO
See attached for geo tech report. Stamped foundation plans are to be provided by contractor.
12. RFI What data do they want the new building to have? CO Reuse data conduit from the existing solar array, extend conduit to shop, and install new cat 6 cable with ends. Conduit to extend to the mechanical room of shop and installed with structured Media wall mounted enclosure.
13. RFI What pitch should the roof be? CO 3”/12’
14. RFI Is this Project Tax Exempt CO
See H.48 Tribe Requirements for TECRO. See Section I clause 52.229-3 Federal, State, And Local Taxes As a reminder all bidders are responsible for allowing for all applicable state, local taxes and fees within their bids and to perform their own due diligence in ascertaining them. Failure to do so will not constitute a request for an equitable adjustment to the contract price.
The State appears to have this:
https://dor.sd.gov/businesses/taxes/contractors-excise-tax/indian-country-construction-services-realty-improvement-projects/
15. RFI
The following positions are identified as Key Personnel: (1) Project manager, (2) Superintendent and the (3) Safety Officer.
b. Can one individual represent all positions?
CO
No. The project manager and superintendent can be the same person. A separate person to serve as the safety officer. The key personnel positions need to meet qualifications (Safety cert, etc.), and see the on-site requirement H.8 Superintendent.
https://dor.sd.gov/businesses/taxes/contractors-excise-tax/indian-country-construction-services-realty-improvement-projects/ https://dor.sd.gov/businesses/taxes/contractors-excise-tax/indian-country-construction-services-realty-improvement-projects/
Project GP23RB500Z06, Maintenance Shop at Rosebud, SD
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H70125R00031
PROJECT: Rosebud Maintenance Shop LOCATION: Rosebud, SD
PROJECT NO:
DOCUMENT
OWNER: Erik Lundstrom Email: Erik.Lundstrom@ihs.gov DOCUMENTS:
DATE: DEPARTMENT: IHS/DES
Item No.
16. RFI
Is the contractor responsible to remove the existing solar panels?
a. If so what is the demolition plan?
b. Are we to remove all panels?
c. Are the panels to be included in the fence?
d. Is the existing fence to be removed?
CO
The solar panel demolition is not included in the SOW.
A. N/A B. N/A C. The fence is not to be demolished. If the contractor needs to remove the fence to construct the building, they may do so but will be required reinstall any portions of the fence taken down.
D. The contractor may remove the fence to assist with construction.
Contractor to reinstall fence prior to the close of project.
17. RFI Will the Solar Panels and all associated equipment including any underground be removed prior to project start date? CO Yes, removal of the solar panels is by others. The main conduit that runs from the hospital to the solar field control boxes will remain.
18. RFI
Will there be requirements to do footings/wall foundations or will this building have a monoslab?
CO
The type of footing, foundation walls and slab to be determined by engineered stamped plans provided by the contractor.
19. RFI
It is anticipated that the fully functional heating system as listed in the alternate will be a gas or electrical fired boiler and not a geothermal heat pump?
CO No gas heating or geothermal.
20. RFI
In-floor heat provides a more gradual change in space temperature. Does IHS want unit heaters or other forms of heat to provide for more of an immediate increase in temperature when the doors are open?
CO No.
21. RFI Will there be parking lot lighting and poles required?
CO
No poles required. Exterior lights mounted on building next to each walkthrough door to illuminate the immediate vicinity.
22. RFI Will the parking lot be gravel, concrete or asphalt? CO No parking lot is currently part of the SOW.
Project GP23RB500Z06, Maintenance Shop at Rosebud, SD
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H70125R00031
PROJECT: Rosebud Maintenance Shop LOCATION: Rosebud, SD
PROJECT NO:
DOCUMENT
OWNER: Erik Lundstrom Email: Erik.Lundstrom@ihs.gov DOCUMENTS:
DATE: DEPARTMENT: IHS/DES
Item No.
23.
There is a concern with the potential power demand that will be required for the electrical load of the new systems. Could a new transformer be set to serve the new facility, and is so would this be an owner-provided item, or the contractors' responsibility?
A new transformer can be installed to service the Maintenance Shop. This will be the responsibility of the contractor to provide. The intent is that the contractor has the option to either connect power in the hospital or to install a new transformer out by the new building. Either options would be acceptable.
24.
What size of equipment will be stored, and what is the minimum thickness of concrete required?
Refer to #1 above for equipment to be stored/serviced in shop. SOW calls out 6” floor slab thickness however will accept engineer design. Stamped engineered drawings are the responsibility of the contractor to provide to include slab, footing and foundation for shop.
25. How many outlets is IHS wanting?
2 – 220 outlets. One fore air compressor and one for welder, 8- double gang 110 receptacle outlets. Surface mounted in conduit on interior wall.
26.
On the insurance requirements. One of our potential subconsultants for Geotech does not carry the General, Excess and Auto Liability limits you specify. If they needed to increase their coverage for a single project, it would be a cost passed directly onto the project. Are those limits hard for all members of the team?
For H.5 Insurance, see full text of clause 52.228-5 (c) for the flow down portion https://www.acquisition.gov/far/subpart-52.2#FAR_52_228_5 and see FAR 28.306 for a link to the minimum insurance required https://www.acquisition.gov/far/subpart-28.3#FAR_28_306__d1850e38
27. Was NEPA completed for this project? Yes.
Amendment A00002 dated 03/31/2025
28.
What type of maintenance will be done on gas or diesel powered vehicles and/or equipment inside the maintenance shop? This will drive hazardous areas that will in turn drive ventilation and electrical requirements.
Maintenance to motorized equipment will be limited to routine maintenance such as hydraulic hose repairs, snow blade replacement, head light repairs. Major Mechanical repairs will be set out to certified mechanical shops. No vehicle is anticipated to be running inside the building unless being driven in or out of the overhead door.
https://www.acquisition.gov/far/subpart-52.2#FAR_52_228_5 https://www.acquisition.gov/far/subpart-28.3#FAR_28_306__d1850e38
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